HomeMy WebLinkAboutOrder 024 - Declare Surplus PropertyDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 9, 2012
Please see directions for completing this document on the next page.
DATE: May 1,2012
FROM: Randy McCulley Road: 541.325.7125
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Order No. 2012-024, declaring certain Deschutes County personal
property surplus and authorizing sale through PublicSurplus.com.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Code 2.3 7.110 sets out the methods that the County can use to dispose of surplus
property, including the use of public auctions. Current technology allows the use of online aution
websites, such as PublicSurplus.com, which enables the Road Deparment to quickly auction surplus
property that would otherwise devalue and be exposed to the elements as it sits idle. We have
experienced significant damage due to pack rats building nests in engine compartments of surplus
county vehicles. Damage includes smell, chewed essential wiring, and fire hazard. This raises cost of
preparation for auction and decreases the market value of the vehicle. See "Exhibit A" attached. Items
are chosen for surplus auction because they are no longer of useful value to the County due to high
maintenance costs, obsolete equipment, safety, or changing needs.
FISCAL IMPLICATIONS:
The Road Department has successfully used Public Surplus. com since January of 2009 and has been
successful in selling the surplus equipment and vehicles. PublicSurplus.com imposes a 7% surcharge at
the time of sale on top of the purchase price. This surcharge is paid by the purchaser.
The revenue collected for the items sold is applied to the department that made the original purchase of
the vehicle or equipment and has not been budgeted.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign Order No. 2012-024
ATTENDANCE: Chris Doty -Director, Road Department
DISTRIBUTION OF DOCUMENTS:
Randy McCulley, Road Department
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REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order declaring certain Deschutes County *
Personal Property Surplus and authorizing sale. * ORDER NO. 2012-024
*
*
WHEREAS, certain personal property described in Exhibit A, attached here to by this reference
incorporated herein, is no longer needed for public use by the County; and
WHEREAS, it is necessary to dispose of this surplus personal property; and
WHEREAS, it is appropriate to dispose of such property by auction; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section I. The Deschutes County Road Department Director, or his designee, is hereby authorized and
directed to dispose of the personal property described in Exhibit A to this order at public online auction through
PublicSurplus.com.
Section 2. The Chair is authorized on behalf of the County to execute any and aU documents necessary
to complete the transfer of any personal property authorized to be auctioned in accordance with this order.
Dated this of , 20_ BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DeBONE, Chair
ALAN UNGER, Vice Chair
ATTEST:
Recording Secretary TAMMY BANEY, Commissioner
PAGE 1 OF 1-ORDER No. 2012-08
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Exhibit "A"
Property No Vehicle Year Make Model Serial No Odometer Vehicle Dept
DEPT.#38 0-655 2000 FORD RANGER 4X4 1FTZR15V6YPB59244 128873 0099
DEPT.#50 00-36 2000 DODGE BR3500 PICKUP 3B6MF365XYM232929 104013 0062
DEPT.#15 4-735 1994 CHRYSlE lHS 2C3ED56FXRH677802 167684 0015
DEPT.#16 6-849 1996 BUICK CENTURY WAGON 1G4AG85MOT6465742 92788 0016
DEPT.#10 7-965 1997 CHEV. 3/4 T. 4X4 PICKUP 1GCGK24R9VZ216056 104731 0010
DEPT.#50 1-58 1991 FORD F350 LIFT TRUCK 2FDlF47M6MCA04169 40821 0050
Misc. Items misc. used tires, desk, broom cores, waste water tank, truck water tank with pump & controls