The URL can be used to link to this page

Home My WebLink About2012-06-04 Business Meeting MinutesI 1 I I I Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMNHSSIONERS MONDAY, JUNE 4,2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend Present were Commissioners Anthony DeBone and Alan Unger; and, by conference phone for a portion ofthe meeting, Commissioner Tammy Baney_ Also present were Erik Kropp, Interim County Administrator; Tom Anderson and Nick Lelack, Community Development; and approximately a dozen other citizens including students from the Redmond Proficiency Academy. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. Before the Board was Citizen Input. Brian Wachs, a consultant for the Redmond Proficiency Academy and students from the Academy came before the Board and explained they are working on a certificate of natural resources program which includes classroom and field work. Mr. Wachs said the program is tuition based, with a cost of$I,OOO paid by each student. They have planned different projects and are asking for donations towards the tuition. Crook County offered $4,000; they asked if Deschutes County would do the same. The wrote a grant to restore Fireman's Pond in Redmond, and are now working on its restoration, doing clean-up and planting of native species. They have been speaking at the elementary schools to help students learn about ecology. The Kiwanis Club donated $1,000 towards this project. Minutes of Board of Commissioners' Business Meeting· Monday, June 4, 2012 Page 1 of8 Minutes of Board of Commissioners’ Business Meeting Monday, June 4, 2012 Page 2 of 8 Pages They have been taking courses since last year, and will continue education regarding restoration and maintenance in order to train new students. The instructor added that they are working with the U.S. Forest Service, Jefferson County, the Rocky Mountain Elk Foundation, and others. Commissioner Unger commended them on their work and on developing career paths through on the ground training. He liked that they are engaged at this level. Chair DeBone said that the Board can talk about an economic development grant at an upcoming work session. 3. Before the Board was a Public Hearing on the Draft Fiscal Year 2012-13 Community Development Department Work Plan. Chair DeBone opened the hearing. Tom Anderson said a hearing is not legally required, but especially in view of staffing cuts in recent years, it is important to make sure the public knows the goals and how they are prioritized based on staffing ability and the public’s wishes. Mr. Anderson said it was organized into the various functions. The biggest goal in Administration is preparing for a changeover in the permit system in 2013 -14. They need to make sure this is as streamlined as possible. The Code Enforcement Procedures Manual will come to the Board in the coming year. Regarding Building Safety, this is mostly service-based and not project-based. As volume increases, they want to be able to maintain current service standards. They have to staff properly, mostly with the use of on-call staff at this time. They are looking for shared service delivery options as well. They are currently negotiating a mutual aid agreement with Klamath County, on an as -needed basis. Environmental Soils will continue to work with DEQ and the South County Advisory Group to develop solutions for groundwater issues in that area. This is a high priority. Minutes of Board of Commissioners’ Business Meeting Monday, June 4, 2012 Page 3 of 8 Pages In the Planning Division, since the work session they received formal notice of the retirement of Terri Payne this summer. This will impact delivery of long- range planning projects. She may not be replaced immediately, but they can shift some capacity from Planning to long-range planning, or might be able to contract out. They won’t know for sure until about September, when they know how much additional workload might come to them. Nick Lelack said this reduces Planning from nine to eight; and down to two FTE in long-range planning. There is some capacity with current planners who are already helping on other things. Projects include the South County Community Plan; this involves coordination with DEQ and recommendations regarding the groundwater issues there. If a Goal 11 exception is needed, it will take a lot of resources. The REOA (Regional Economic Opportunity Analysis) needs to be revisited in the fall and policies updated according inly; and they will need to work with cities to bring properties on line and made available. The other issue is to kick off a non-resources lands program; i.e. agricultural lands that are not properly designated. Specific expertise might be needed for this. The start of other projects might be delayed, depending on other agencies and demands. Mr. Anderson said that if they end up at a crossroads, they will ask the Board which direction is most important to the County and advise what the capacity might be for the work. Andy High of the Central Oregon Builders’ Association testified that COBA appreciates the work that CDD does. There are signs of recovery and he feels the work plan is on track, and asked the Board to support it as written. William Kuhn asked for consideration of two items. He has mention ed in the past that some CDD fees may be too low, or perhaps they should fund long-range planning some other way. Minutes of Board of Commissioners’ Business Meeting Monday, June 4, 2012 Page 4 of 8 Pages He would like to see some type of greater consideration given to wildlife overlay zones, where current restrictions such as for lighting don’t seem to be adequate, specifically within the winter deer range. (He spoke about an issue that started in the early 2000’s when a neighbor left a lot of outside lights on for years, and the County could not do anything about it.) He feels some type of increased restrictions should be considered. He is interested in the concept of being able to use drones for government work. The problem is there are no restrictions on how drones are to be used, so this needs to be considered today. Many jurisdictions in the country are setting restrictions on this, and he feels it should be in the long-range plan. Ombudsman assistance should be used in the planning process to allow neighbors to discuss differences they have regarding the interpretation of the rules. Also the item under code amendments, page 17, 4th item, prohibit issuance of permits if there is a pending code violation. He asked for this in about 2003. The concept was that things happen on a daily basis that should not happen. It is costly to have neighborhood disputes. He has spent over $200,000 in his situation. The County has allowed the other party to get permits and he feels this is not right or fair. He wants to be in touch with County personnel on this issue. Being no further testimony, the hearing was closed. Commissioner Unger indicated that he supports the plan, and wants to move forward now, with reconsideration in the fall to make sure needs and staffing are on track. They need to be responsive to development today. The regional economic large lot analysis started in 2007 but the investment in the department got it going. Commissioner Baney said she does not take it lightly that fees are increasing, but this is a delicate balance. It is hard to right-size the department in these times. They need to make sure that permits and inspections occur quickly to help with economic development. They are well below what a similar agency charge for the same work. She wants to look again at this in September to make sure everything is on the right path. Chair DeBone added that the Board has chosen to support CDD. It is all a work in progress since no one knows what the new ‘norma l’ is right now. Minutes of Board of Commissioners’ Business Meeting Monday, June 4, 2012 Page 5 of 8 Pages Mr. Kropp said that they have been using general funds to support long -range planning, including this year and next fiscal year. UNGER: Move approval of the work plan. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Commissioner Baney left the meeting at this point. 4. Before the Board was a Public Hearing on the Fiscal Year 2012-13 Fee Schedule for Deschutes County. Chair DeBone opened the hearing. Chris Edleston presented the proposed fee schedule and said the only changes are those requested of Community Development. Commissioner Unger indicated he is supportive. They looked at fee increases of about 5% to try to create a balance with what is charged by other entities. Andy High said that they do not oppose the CDD fee increases, although it does have an impact. He hopes the County can address SDC fees as well in regard to destination resorts in the future. Being no further testimony, the hearing was closed. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 5. Before the Board was a Public Hearing on the Fiscal Year 2012-13 Fee Schedule for the Black Butte Ranch County Service District. Minutes of Board of Commissioners’ Business Meeting Monday, June 4, 2012 Page 6 of 8 Pages Chair DeBone opened the hearing. Ms. Edleston said there were no changes from last year. Being no further testimony, the hearing was closed. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 6. Before the Board was a Public Hearing on the Fiscal Year 2012-13 Fee Schedule for the Sunriver Service District. Chair DeBone opened the hearing. Ms. Edleston said there was small fee added. Being no further testimony, the hearing was closed. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY LAW ENFORCEMENT DISTRICT #1 7. Before the Board was a Public Hearing on the Fiscal Year 2012-13 Fee Schedule for Deschutes County Law Enforcement District #1. Chair DeBone opened the hearing. Ms. Edleston said there were some small changes in basic fees this year. Being no further testimony, the hearing was closed. Minutes of Board of Commissioners’ Business Meeting Monday, June 4, 2012 Page 7 of 8 Pages UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY LAW ENFORCEMENT DISTRICT #2 8. Before the Board was a Public Hearing on the Fiscal Year Fee 2012-13 Fee Schedule for Deschutes County Law Enforcement District #2. Chair DeBone opened the hearing. Ms. Edleston said there were some small changes in basic fees this year. Being no further testimony, the hearing was closed. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 9. Before the Board was a Public Hearing on the Fiscal Year 2012-13 Fee Schedule for the 911 County Service District. Chair DeBone opened the hearing. Ms. Edleston said there were no changes from last year. Being no further testimony, the hearing was closed. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 10. Before the Board was a Public Hearing on the Fiscal Year 2012-13 Fee Schedule for the Extensionl4-H County Service District. Chair DeBone opened the hearing. Ms. Edleston said there were no changes from last year. Being no further testimony, the hearing was closed. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. ADDITIONS TO THE AGENDA None were offered. Being no further items addressed, the meeting adjourned 10:50 a.m. DATED this I~h:; Day of ~ 2012for the Deschutes County Board of Commissioners. Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: Ta~Sioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, June 4, 2012 Page 8 of 8 Pages -------------------------------- _____ _ -------------------------- BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK 4gendaItemoflnterest __~$_______ Date I,LcI Name vJ(u.t~ K,,~ / Address Phone#s --------------------------------~-- E-mail address_vJ_J_h&.v-_@,_fL_t(_k--,6---:-~_fr_'_~ o . In Favor o NeutralIUndecided D Opposed Submittipg written docum~ts as part oftestimony? 0 Yes 0 No BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK 4genda Item oflnterest_(~·.......(~........P__________ Date '/tl Uz. Name A. ~o, Q1 k f UJl3fJ Address I0 ~/ NE if-t..b-~+- BOM of () fL S /70 I Phone #s ~l-II:><i>:i I () ~<i(' E-mail address ~Favor D NeutraIIUodecided D Opposed Submitting written docum~ts as part oftel'imony? 0 Yes ~ ----------------------------------------- j BOARD OF COMMISSIONERS' MEETING REOUEST TO SPEAK Agenda ~Interest_·C"-...:.f...;;;Q..,...>,---________ Date~ Name tbd j U~l Address {cJ 5/ ,J.. JE Lf!1: Phone #s __s_§:2~_-_J_6_S_-'--"SC=~_________ E-mail address D In Favor ~utrallUndecided Opposed Submitting written documents as part of testimony? D Yes No Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388·6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, JUNE 4,2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. A PUBLIC HEARING on Draft Fiscal Year 2012-13 Community Development Department Work Plan -Tom Anderson Suggested Action: Open hearing and take testimony. 4. A PUBLIC HEARING on the Fiscal Year 2012-13 Fee Schedule for Deschutes County Jeanine Faria, Christina Edleston and Marty Wynne, Finance Department Suggested Action for all fee hearings: Open hearing and take testimony. CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 5. A PUBLIC HEARING on the Fiscal Year 2012-13 Fee Schedule for the Black Butte Ranch County Service District -Jeanine Faria, Christina Edleston, and Marty Wynne, Finance Department Board of Commissioners' Business Meeting Agenda Monday, June 4,2012 Page 1 of 4 Pages CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE I DISTRICT I 6. A PUBLIC HEARING on the Fiscal Year 2012-13 Fee Schedule for the Sunriver Service District -Jeanine Faria, Christina Edleston, and MartyI I Wynne, Finance Department i I CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY LAW ENFORCEMENT DISTRICT #1 1 I 7. A PUBLIC HEARING on the Fiscal Year 2012-13 Fee Schedule for Deschutes County Law Enforcement District #1 -Jeanine Faria, Christina Edleston, and Marty Wynne, Finance Department ;1 1~ CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY LAW ENFORCEMENT DISTRICT #2 8. A PUBLIC HEARING on the Fiscal Year Fee 2012-13 Fee Schedule for Deschutes County Law Enforcement District #2 -Jeanine Faria, Christina Edleston, and Marty Wynne, Finance Department CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 9. A PUBLIC HEARING on the Fiscal Year 2012-13 Fee Schedule for the 911 County Service District -Jeanine Faria, Christina Edleston, and Marty Wynne, Finance Department CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 10. A PUBLIC HEARING on the Fiscal Year 2012-13 Fee Schedule for the Extensionl4-H County Service District -Jeanine Faria, Christina Edleston, and Marty Wynne, Finance Department Board of Commissioners' Business Meeting Agenda Monday, June 4,2012 Page 2 of4 Pages RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. I 1 FUTURE MEETINGS: I (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) I. Monday, June 4 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. NOTE earlier time! Administrative Work Session -could include executive session(s) 2:00 p.m. Groundbreaking -Little Deschutes Lodge II -La Pine 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, June 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session( s) ! i Monday, June 11 -Tuesday, June 12 8:00 a.m. AOC Spring Conference -Bend Wednesday, June 13 10:00 a.m. Board of Commissioners' Meeting j 1:30 p.m. Administrative Work Session -could include executive session(s) I I I i Board of Commissioners' Business Meeting Agenda Monday, June 4,2012 Page 3 of4 Pages i I I Thursday, June 14 7:30 a.m. Bend Chamber of Commerce Breakfast -Annual County Forecast Wednesday, June 18 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, June 25 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, June 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session( s) Monday, July 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, July 4 Most County offices will be closed to observe Independence Day. Thursday, July 5 8:00a.m. Regularly Scheduled Meeting with the City of Sisters Council, in Sisters Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TrY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Monday, June 4,2012 Page 4 of4 Pages