HomeMy WebLinkAboutCDD 2012-13 Work Plan
DESCHUTES COUNTY
COMMUNITY DEVELOPMENT DEPARTMENT
WORK PLAN - DRAFT
2012 - 2013
The Community Development Department’s mission is to facilitate orderly
growth and development in the Deschutes County community through
coordinated programs of Land Use Planning, Environmental Soils, Building
Safety, Code Enforcement, education, and service to the public.
Coordinated Services and Administration
Building Safety
Environmental Soils
Planning
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COORDINATED SERVICES AND
ADMINISTRATION DIVISION
The Community Development Department (CDD) Coordinated Services and Administration
division is managed by Tom Anderson, Director. Operations within this division include satellite
offices in Redmond and La Pine as well as the main office in Bend. The Administrative
Supervisor for Coordinated Services oversees 5 Permit Technicians who serve customers,
handle phone calls and process related paperwork in support of each division. In addition, CDD
has an Administrative Secretary who provides support to all divisions.
(Proposed Budget $1,592,382-includes $552,190-County Indirect Charges, $179,155 for CDD
Bldg debt service, and $85,171 contingency)
1. CDD customer service will continue to be the highest priority in FY 2012-13.
Management will continually assess customer feedback to ensure that the “front counter”
is run efficiently, wait times are minimized and comprehensive and accurate information
is provided. An evaluation will be made of the effectiveness of the Redmond and La
Pine satellite offices based on current staffing levels and operations. Specifically, we will
strive to maintain our high overall customer service rating and develop a means to obtain
a greater number of customer survey responses.
During the construction slowdown in 2006-2010, CDD staffing levels underwent dramatic
decreases. A continuing challenge in FY 2012-13 will be to manage existing staff to
minimize disruption in service levels. This includes shift changes, areas of assignment
and changes to assigned CDD offices.
2. Provide phone coverage Monday through Friday; returning all calls within 24 hours.
3. As the City of Redmond continues to modify its Building Permit program, we will
continue to provide seamless customer service, coordinate inspection scheduling and
are responsive to informational requests.
4. Evaluate the effectiveness of the permitting system and the need to enhance, modify or
terminate certain features within the system to meet current needs and expectations,
without adversely affecting the original data. A main focus will be to plan for eventual
migration to the system purchased by the State of Oregon Building Codes Division. Staff
has been participating in a quarterly focus group committee to establish a statewide
standard configuration for the new software system. This ongoing participation has been
extremely helpful to the state and staff when dealing with the eventual migration to a new
system. Approximately 12 jurisdictions have converted to the new software with more
coming online on a regular basis. Most jurisdictions have opted for the common
configuration and seem very satisfied with the system and overall functionality. Staff
visited Jefferson County in the fall of 2011 to view the product first hand. Jefferson County
was the first County to go live and they are very pleased with the results. Lane County
has just gone live with a custom configuration and staff will visit them in FY 2012-13.
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5. As part of the future migration to the new permitting software system, CDD will continue
its database clean-up project. This project will identify permits, scanned documents,
land use actions and code enforcement cases on deleted tax account numbers and
migrate them to the new tax account number. This will streamline the data conversion
process that will be necessary to migrate to new software, plus keeps our records
current and readily available.
Staff will continue to work on updating the address database. This project involves
correcting existing addresses, as well as creating addresses for properties that have
had permits issued, but no address formally assigned. Since addresses are used by
multiple agencies, it is very important to keep this information accurate and up-to-date.
6. Another project that staff will begin working on in FY 2012-13, will be documenting the
work flows for different types of permits and projects. This will help with the design of
the work flows once we start the conversion process to Accela Automation. This is a key
element when designing our new system.
7. Staff will also take the necessary classes and training to learn Crystal Reports. Crystal
Reports is the reporting software used by Accela Automation and selected staff will need
at least a good working knowledge of this product in order to understand and help
design reports during the software conversion process.
8. Staff will assess the usage of the current online permitting system and evaluate ways to
improve the usage. Electrical, mechanical, plumbing and septic repair permits are
currently available for purchase online for contractors. This is a time saving
convenience for the customers that utilize this service and would like to encourage more
contractors to use it.
9. Assist County Administration in the processing of Liquor License Applications to
determine whether there are any existing Building Safety, Planning, Environmental Soils
(septic), or Code Enforcement issues, which could preempt applicants from qualifying for
licensure.
10. Participate on the County Campus Safety Committee, while maintaining a CDD safety
team to conduct quarterly inspections and the annual fire drill. Continue to work with
Risk Management and other Departments as appropriate to ensure the safety of staff
and visitors. The Department is committed to maintaining an exemplary safety record
while complying with all applicable Occupational Safety and Health Administration
(OSHA) regulations.
CODE ENFORCEMENT
The Code Enforcement program consists of two Code Enforcement Technicians (1.6 FTE) plus
volunteers, working in coordination with law enforcement personnel from the Sheriff’s
Department, supported by CDD management and the CDD operating divisions. Code
Enforcement is responsible for investigating code violation complaints associated with the
building, land use, on-site septic systems and solid waste codes, with the overriding goal of
achieving voluntary compliance.
(Proposed Budget $228,531)
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Ongoing:
1. Continue proactive Code Enforcement effort in investigation of illegal second dwellings,
review of temporary use permits, and replacement dwelling follow-up.
2. Continue to establish a relationship between CDD Code Enforcement and rural
subdivision homeowners associations. Code Enforcement Technicians make
themselves available to speak at stakeholder meetings to share Deschutes County Code
Enforcement information and operating procedures.
3. Participate in land use text amendment process by providing information and insight to
ensure code enforceability. An example is the proposed text amendment to allow limited
commercial events on rural farmland.
4. Survey other code enforcement jurisdictions and incorporate innovative practices where
appropriate. This effort includes direct involvement with the Oregon Code Enforcement
Association (OCEA) conference participation and networking.
5. Administer the Code Enforcement Volunteer Program, focusing on proactive, non
threatening case review.
Projects (listed in priority order, to be accomplished as time allows):
1. In cooperation with the Building Safety Division, participate in the development of a text
amendment on the County Outdoor Lighting Ordinance. The amendment will update
tables to include compact florescent lighting options.
2. Continue thorough review of the Code Enforcement Procedures Manual, including input
from the Board of Commissioners, and update those sections to reflect current practices,
delete those no longer appropriate, and add provisions for updated objectives. One
discussion item will be a review of the policy on accepting anonymous complaints.
3. Coordinating with the County W eeds Program Specialist and County Forester, extend
proactive enforcement program focus to potentially include educational outreach on
noxious weed control and defensible space on residential property. Further expand
program to include periodic checks on lots sold by the county that contain non-
development covenants.
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
In addition to supporting the mapping and geographical analysis needs of each of the operating
divisions, the GIS Analyst/Programmer is responsible for the development and maintenance of
the County digital spatial database and for providing state-of-the-art mapping and data services
to local governments, citizens, and businesses. In addition, GIS supports customer service
applications.
(Proposed Budget $117,560)
Ongoing:
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1. Continue to educate CDD staff on the use of GIS data and products in their work
objectives, and identify areas where current or modified GIS capabilities may assist
those objectives, including enhanced linkages between the GIS and permit systems.
Areas of particular emphasis include:
Providing training and assistance for CDD employees and outside groups as
requested for Community Development Online Mapping Applications
Maintaining and enhancing GIS Metadata when necessary
2. Work with Information Technology Department (IT) to maintain and support the
Community Development Department Online Mapping Application.
3. Continue to update, enhance, and support the department web page.
4. Provide technical support for personal computers, printers, projectors and computer
systems. Oversee computer inventory and coordinate computer system and equipment
upgrade plan.
5. Provide technical support, including mapping and analysis to the cities of Bend, La Pine,
and Sisters for future Urban Growth Boundary (UGB)/Urban Reserve Area (URA)
expansions.
6. Continue to provide support to Long Range Planning Division for the Comprehensive
Plan Update and South County Plan. Assist with mapping, analysis and technical
support.
7. Continue to work with the Information Technology Department (IT) in development of the
county’s Land Information System (DIAL 2). Provide technical support and participate
on DIAL 2 application review committee.
8. Continue to assist Long Range Planning with mapping and database support for the
Destination Resort Remapping Project.
9. Continue to provide GIS support of the South County Groundwater Protection Project.
10. Work with the Transportation Planner, ODOT and their Transportation Planning Analysis
Unit (TPAU) in an effort to complete the update of Deschutes County’s Transportation
System Plan.
11. Update and enhance the Land Use Tracking System (LUTS) by incorporating and
updating the spatial databases contained within LUTS.
Projects (listed in priority order, to be accomplished as time allows)
Due to the nature of constantly changing projects and timelines, the GIS division project list is
continuing to evolve and typically difficult to predict in advance.
1. Create pre-printed series of maps that will be provided in PDF on the department
website.
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2. Create bicycle route map/online guide.
3. Assist with creation of implementation plan for CDD’s conversion from existing
AccuTerm legacy software permit system to Accela Automation software permit system.
4. Create and inventory databases and maps for all surface mines in Deschutes County.
Work with the Planning Division to determine which surface mines are currently active
and which surface mines have been reclaimed. Determine which surface mines no
longer require Surface Mining Impact Area reviews; update the Land Use Tracking
System (LUTS), Geographic Information System (GIS) and Deschutes Information
Access Line (DIAL) to reflect the current mining status.
WEB PROJECTS*
* Note: The CDD Webmaster resigned during FY 10-11, and due to budget restraints, she was
not replaced. Therefore, CDD will continue to rely on assistance from the Information
Technology Department (IT) to complete the objectives outlined below.
1. Online Ecommerce Application: Develop ability to process other types of permits online
such as roof replacement permits using our ecommerce application.
2. Community Development Document Retrieval Application Records / Searches: In
conjunction with Information Technology (IT) staff, develop a search system to research
child/parent tax lot number structure in order to retrieve data attached to cancelled tax lots.
3. Recreate and expand the information center with Sharepoint to provide a “one stop
shop” for all of Community Development’s data. Add interactive forms to help staff
process incoming information such as:
Get Legal Program/Quickstart Program Pages
Online Address Request Form
Online Address Problems Form
Online Property Violation Report Form
4. Online Community Development Statistics Sharepoint Application: Automate monthly
statistics reports in a dashboard format. This application would include dynamic charts
and reports. The database needs to be updated and reorganized first.
5. Land Use History Documents Application: Automate application with Sharepoint to
retrieve land use history maps and documents scanned by the Clerk’s office.
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BUILDING SAFETY DIVISION
The Building Official, David Pedersen, seven building inspectors and support staff provide
construction plan review, consultation and inspection to assure compliance with national and
State building specialty codes. Deschutes County's Building Safety Division interprets and
enforces the state mandated Building Codes for the people of the community through a process
of education and a clear and fair application of the Specialty Codes. The Division provides
services to the City of Redmond through a contract and provides various services to Lake,
Jefferson, Crook, and Harney Counties, the City of Bend and the State of Oregon Building
Codes Division on an “as needed" basis.
(Proposed Budget $964,323)
1. Maintain field inspection turnaround time to meet goal of 24 hours, with Plan Review
completion within the stated time frames of 10 days for commercial and 7 days for
residential.
2. Continue to participate in regular meetings with the Central Oregon Builders Association
(COBA) and maintain an excellent working relationship with that group.
3. Continue to review and refine the process for consistently determining Agricultural and
Equine exemptions with the goal of all exemptions meeting the requirements of ORS
455.315.
4. Continue to refine the permit expiration rules and practices with the goal of reducing the
number of dormant or abandoned open permit files.
5. Maintain existing intergovernmental agreements with other jurisdictions to offset the
staffing shortages for our Building Division and other local Building Divisions. Continue
to seek opportunities for new contractual relationships with other jurisdictions for
contractual services or mutual aid.
6. Work to refine and expand the process to advise customers on energy efficient building
materials and practices. These efforts will be conducted both at the plan review and
inspection phase of development projects. Activities will be documented for reporting to
the Department of Energy (DOE) as part of the Energy Efficiency and Conservation
Grant requirements.
7. Work with the Planning Division to investigate the potential benefits and drawbacks of
adopting a County Grading Ordinance. This will entail examining the ICC model Grading
Code, along with local adaptations utilized by other jurisdictions. Present a decision
framework to the Board of County Commissioners.
8. Develop and coordinate a process that will ensure that all necessary permits have been
issued by the Building and Environmental Soils Divisions when inspections of
wastewater sewer/septic system repairs and alterations are required.
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9. Work to develop a routine method of providing on-going technical training for residential
inspectors, in addition to the State mandated Code change updates.
10. Provide an in-house electrical code cross training program to assure the remainder of
the residential inspectors are certified for electrical inspections.
11. Identify potential electronic tools and enhancements to provide increased efficiencies in
delivery of services.
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ENVIRONMENTAL SOILS DIVISION
Providing and promoting protection of Public Health and the Environment through
education, consultation, and regulation.
The Environmental Soils Division (ES) is responsible for the onsite wastewater treatment
system program as the agent of the Oregon Department of Environmental Quality (DEQ). ES
provides site evaluations, design review, permitting and inspection of onsite wastewater
treatment and soil absorption systems. ES also inspects sewage pumper trucks, reports on the
condition of existing wastewater systems, maintains an Operation and Maintenance tracking
system, informs the public on wastewater treatment systems and regulations, and investigates
sewage hazards. ES works with the state and other jurisdictions to promote public water and
natural resource protection throughout Deschutes County. In addition, ES supports and is
participating with DEQ in the proactive pursuit of groundwater protection in Southern Deschutes
County. One staff Environmental Health Specialist with additional on-call help provides these
services.
(Proposed Budget $159,412)
Goal:
Maintain service turnaround averages with priority given to the investigation and repair
of failing systems.
10 days for construction-installation permits
20 days for authorization notices and system reports
30 days for site evaluation reports
Two days for pre-cover inspections (DEQ rules allow up to seven days for pre-cover
inspections)
Objectives:
1. Allocate staff as necessary to ensure efficient service and meet turnaround goals.
2. Develop checklists and handouts, as necessary, to help front counter permit technicians
obtain complete applications and avoid follow-up requests for information.
3. Work with installers and owners to use the automated inspection request system.
Goal:
Improve communication with our customers, CDD staff and other County departments.
Objectives:
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1. Consistently provide high quality and clear professional reports, permits and documents
to applicants and the public. Update template letters as necessary.
2. Attach the standardized inspection procedures flyer with permits, and encourage the use
of the automated inspection request line.
3. Develop an electronic mailing list for installers and distributors to improve information
transfer and distribution.
4. Instruct installers on how to obtain a list from the CDD website of active and expired
permits that identify them as the installer. This should help finalize permits and improve
service.
5. Prepare and send out at least one installer newsletter each year.
6. At the time of issuance of the Certificate of Satisfactory Completion, provide information
to owners regarding the Operation and Maintenance requirements for their system and
rules for owners of Alternative Treatment Technologies (ATT).
7. Meet as necessary, with permit technicians and other CDD staff to ensure consistent
and clear communication with customers.
8. Update the High Groundwater map for South County with the most recent information.
9. Report site evaluation denials to the County Assessor’s Office.
Goal:
Manage the Onsite Wastewater Treatment Systems Operation and Maintenance (O & M)
oversight program that is practical and effective for homeowners and maintenance
service providers. *OAR 340-71 requires ongoing maintenance contracts, service tracking
and reporting for Alternative Treatment Technology (ATT) systems.
Objectives:
1. Continue to refine database and office processes to efficiently track O & M activities.
2. Work with other counties and DEQ to develop a plan to ensure continued O & M
compliance, time of sale transfers and enforcement of non-compliant systems as
required by rule.
3. Communicate with the O & M providers to more efficiently track annual inspections, fees,
ownership changes and contract extensions.
4. Support statewide efforts to improve, expand and modernize the O & M program.
5. Coordinate with CDD Code Enforcement staff regarding O&M compliance issues and
promote voluntary compliance.
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Goal:
Promote groundwater protection in South County.
Objectives:
1. Coordinate with DEQ when protective systems are required to protect water quality.
2. Provide property owners with information regarding the DEQ approved treatment units
that meet the protective requirements in South County.
3. Provide financial assistance opportunities where needed and appropriate (Nitrogen
Reducing System Rebates and the NeighborImpact Non-conforming Loan partnership).
4. Continue to apply knowledge gained during the La Pine Demonstration Project and
associated scientific studies to provide cost-effective solutions on difficult sites, and
promote innovation with DEQ.
Goal:
Assist the Department of Environmental Quality (DEQ) efforts in achieving a sustainable
solution to the developing public health hazard in South County.
Objectives:
1. Provide staff assistance and input associated with the Southern Deschutes/Northern
Klamath (SD/NK) Groundwater Protection Steering Committee established by DEQ to
investigate alternative solutions to groundwater protection.
2. As opportunities become available, work with stakeholders to assist in future sewer
feasibility studies or logistical research.
3. Provide constructive input and support for creative solutions presented through the
committee or other avenues.
4. At the direction of the Board of County Commissioners, assist in the implementation of
DEQ and Southern Deschutes/Northern Klamath Groundwater Steering Committee
recommendations.
Goal:
Promote other programs that affect water quality and natural resources in Deschutes
County.
Objectives:
1. Participate in the Department of Environmental Quality Total Maximum Daily Load
(TMDL) Technical Advisory Committee for the Upper Deschutes Basin.
2. Coordinate with other agencies and jurisdictions regarding the Underground Injection
Control Program (UIC), new gray water reuse rules, and storm water impacts.
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3. Promote the abandonment of sewage drill holes.
4. Assist and advise on solutions that protect both groundwater quality and surface water
quality throughout Deschutes County.
Long-term goals:
Update County Code Chapter 13.08 to be consistent with contemporary rules and
requirements.
Update the DEQ contract for the Onsite Wastewater Treatment System Program to be
more consistent with current rules and requirements (current contract dates from 1981).
Develop and coordinate a process that will ensure that all necessary wastewater
sewer/septic permits have been finalized by the Environmental Soils Division prior to
final approval of building permits.
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PLANNING DIVISION
Providing courteous, timely, and professional land use planning services through
innovative, cost-effective, and community-based solutions.
The Planning Division consists of 9 employees, including the Planning Director, an
Administrative Secretary, 2 Principal Planners, 4 Senior Planners, and 1 Associate Planner.
The Division’s work plan is organized by project or service within current and long range
planning. Current Planning handles individual land use applications, zoning review and sign-off
for building and septic permits and information to the public on all land use related issues. It is
also responsible for all addressing and road naming in the rural County. Long Range Planning
conducts public involvement to consider land use policy, updates the County Comprehensive
Plan and zoning regulations and coordinates with cities and agencies on various planning
projects. Most planners perform duties in multiple areas in both current and long range.
Services and projects are identified in the Work Plan as “required,” “priority” and “discretionary.”
A required service or project is:
Required by law;
Implements a Deschutes County Board of Commission approved fiscal year goal; and/or
Meets minimum service standards established by the Board and/or County
Administration.
A priority service or project is:
Dependent on resources available, but the expectation is that many, but not all projects,
will be provided, pursued or completed within the work plan time frame;
An exceptional level of customer service and/or facilitated partnerships with our direct
customers, the general public, or a private, non-profit or public entity; and/or,
Currently underway and is recommended to be continued and/or completed within the
fiscal year.
A discretionary service or project is:
Pursued and/or completed if resources are available, with the expectation that few, if
any, of the items will be undertaken during the work plan time frame, but nonetheless
should be considered a priority in subsequent fiscal year work plans.
Funding availability, such as grants, may result in the re-prioritization of services and
projects throughout the Fiscal Year by the Board of Commissioners.
Annual cost estimates are provided for services and projects in parentheses.
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STAFF
Required
The Planning Division serves the Board of County Commissioners. It also serves as the
primary staff to the following Deschutes County committees and officers, which consists of
responsibilities, such as, but not limited to: preparing agendas, staff reports and meeting
packets; providing technical/legal support at meetings and taking minutes/recordings;
facilitating recruitments; conducting training programs; and coordinating on various issues:
1. Planning Commission ($98,000)
2. Hearings Officers (paid for with hearings officer deposits)
3. Historic Landmarks Commission ($3,960)
4. Bicycle and Pedestrian Advisory Committee ($3,100)
CURRENT PLANNING (Proposed Budget $641,136 for all required and priority services)
Required
1. Meet 150-day time limits for processing all current planning applications, and the 120-
day time limit for applications in the City of La Pine under an Intergovernmental
Agreement.
2. Counter duty, phone duty, and appointments. Counter planner available 8 a.m. to 5 p.m.,
Monday through Friday, Wednesday (9 a.m. to 5 p.m.). Provide for customer
appointments with individual planners as needed. (Note: We expect about 2,000
planning customers next fiscal year.) Provide phone coverage Monday through Friday;
return all calls within 24 hours.
3. Process applicant initiated code amendments to change land use regulations to fix
problems, clarify regulations and allow new uses. This averages about 2-4 amendments
each year.
4. Work with Code Enforcement to respond to code complaints and monitor conditions of
approval for land use permits.
5. Continue cost accounting system for current planning section and analyze data from that
system. Information will be used to review fees and to quantify work tasks not directly
tied to land use permits.
6. Provide assistance as needed to internal customers on land use matters.
Priority
7. Issue all administrative decisions for land use actions that require prior notice within 45
days of determination of complete application.
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8. Issue all administrative decisions for development actions (sign permits, lot-line
adjustments etc.) and land use actions that do not require prior notice (non-visible
landscape management and abbreviated Surface Mining Impact Area site plans) within
21 days of determination of complete application (Note: Approximately 500 applications
are expected in the next fiscal year).
9. Evaluate internal processes to streamline land use permitting.
10. Continue to improve pre-application conferences and processes to provide the best
available information (e.g., applicable standards, fees, processes) to customers at
the start of their projects.
LONG RANGE PLANNING
ECONOMIC DEVELOPMENT (Total $20,000 for all required projects/services)
Required
1. Regional Economic Opportunity Analysis (REOA)
a. Re-adopt the REOA program.
b. Participate in the development of Oregon Administrative Rule (OAR) making
process to establish clarity and certainty for the program.
c. Participate in the Central Oregon Intergovernmental Council (COIC) program to
create and adopt Intergovernmental Agreements (IGA) for participating
jurisdictions.
d. Assist participating jurisdictions with adoption and implementation.
2. Coordinate with the City of Bend to update and adopt the Bend Airport Master Plan, and
implementation recommendations.
3. Participate in the South Redmond Collaborative Work Group Process to create and/or
serve developable land for employment purposes.
4. Provide staff support to the City of Sisters and Sisters Airport owners to expand the
Sisters Urban Growth Boundary (UGB) to include the airport property.
5. Coordinate with the City of La Pine on development code amendments to facilitate the
City’s economic development objectives.
6. Support Deschutes County’s Property and Facilities Department to amend the Bend
Area General Plan Map designation and zone map amendment for the Demolition
Landfill on the west side of Bend from Public Facilities and Surface Mining designations
to mixed use zones.
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Priority
7. Initiate a text amendment to permit small destination resorts as allowed by State Law,
and/or revise destination resort criteria. ($5,000)
COMPREHENSIVE PLAN
Required
1. Complete and adopt a South County Plan to update, replace or supplement the Regional
Problem Solving Chapter of the Comprehensive Plan. Support the Department of
Environmental Quality (DEQ) led South Deschutes/North Klamath Groundwater
Protection Project, and initiate implementation of recommendations in collaboration with
state agencies, residents and stakeholders, and upon direction by the Board of
Commissioners. ($60,000)
2. Develop and initiate a work program to:
a. Implement the Big Look Task Force recommendations in House Bill (HB) 2229,
including Section 36, if authorized by the Land Conservation and Development
Commission (LCDC) in coordination with the Department of Land Conservation
and Development (DLCD); and (est. $40,000 for phase 1 – pilot project).
b. Create a Non-Resource Lands program. The program would be comprised of
criteria, procedures and a new Comprehensive Plan Map designation for areas
with exceedingly low capacity to be managed for commercial agricultural and
forestry activities that do not deserve to be protected for resource (farm or forest)
uses, but do not qualify for an exception to the applicable statewide planning
goals and implementing administrative rules. Eligible property owners would
then be able to utilize this new program to change the designation of their lands
to a new Non Resource Lands designation. ($80,000-$100,000)
Priority
3. Establish tracking and reporting systems, including annual updates to the Planning
Commission and Board of Commissioners, on implementing and identifying necessary
updates to the: Comprehensive Plan and Action Plan, community plans, and destination
resorts. ($2,000)
4. Initiate a Deschutes Junction Master Plan process. Seek funding by the Transportation
and Growth Management (TGM) Program or other applicable funding sources.
($75,000)
Discretionary
5. Develop a work program to update Goal 5 inventory of natural and cultural resources.
(Scope of Work: $5,000; project costs depend on the approved Scope of Work).
6. Develop a Deschutes River Woods Community Plan. ($35,000)
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7. Develop and initiate a work program to review and update the Exclusive Farm Use
(EFU) Horse Ridge Subzone, including provisions for non-farm dwellings. ($10,000)
8. Develop and initiate a work program to review and update, if allowed by state law and/or
LCDC, to establish a regional definition of agricultural lands and apply the definitions.
($500,000).
CODE AMENDMENTS
Required
1. Process applicant-initiated code amendments.
2. Evaluate Deschutes County Code sections: (1) 18.04 Definitions of Agri-Tourism and
Commercial Event or Activity; (2) 18.16.038(B) Winery standards; and (3) 18.16.042
Agri-Tourism and other Commercial Events or Activities Limited Use Permit, adopted by
Ordinance 2012-004. Provide a report summarizing the evaluation to the Board of
Commissioners and Planning Commission (Fall 2013). ($3,000)
Priority
3. Initiate a text amendment to establish a new stand alone section for traffic studies and
update provisions as necessary (remove from the subdivision standards). ($3,000)
4. Initiate a text amendment to prohibit the issuance of land use and building permits if a
property has a pending code violation or is in violation with conditions of approval from a
prior land use decision. ($3,500)
Discretionary
5. Initiate a text amendment to address medical hardship dwellings and building height
measurement methods for consistency with the Building Code. ($3,000)
6. Initiate adult entertainment and adult-oriented business code amendment, to create clear
and objective standards that are content neutral and do not restrict free expression, to
separate such uses from religious and educational uses. Adult entertainment and adult-
oriented businesses would exhibit the same high standards of site planning and
landscape management zone requirements as all commercial or industrial
developments. ($10,000)
7. Initiate a text amendment to update wildfire protection standards. ($10,000)
8. Develop an overlay zone for property owned and/or utilized by the Oregon Military
Department to protect the military site and neighboring properties from noise and land
use conflicts. ($3,000)
9. Work with the Building Division to investigate the potential benefits and drawbacks of
adopting a County Grading Ordinance, and assist in the process to develop and adopt
such an ordinance if directed by the Board of Commissioners. ($5,000)
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TRANSPORTATION (Total for all required projects/services and committees: $50,000)
Required
1. Provide staff support for a City of Redmond initiated amendment to the Deschutes
County Transportation System Plan to extend 19th Street from south Redmond to the
planned Quarry Ave. Interchange on US Highway 97.
2. Provide comments and expertise to current planning staff on land use applications, and
calculate System Development Charges (SDC’s) as part of land use application review
process or upon request.
3. Participate in the annual County Capital Improvement Plan (CIP) process.
4. Update SDC’s with applicable policy changes with Road Department Director and SDC
committee.
5. Update the Deschutes County Bicycle Guide on Deschutes County web page.
6. Apply for grants for enhanced bicycle and pedestrian facilities in coordination with the
Bicycle and Pedestrian Advisory Committee.
7. Participate in Oregon Department of Transportation (ODOT) funded refinement planning
projects.
Discretionary
8. Coordinate road issues with Bureau of Land Management (BLM) and the United States
Forest Service (USFS) for urban interface plans.
COMMITTEES
1. Bend Metropolitan Planning Organization Technical Advisory Committee
2. Central Oregon Area Commission on Transportation (COACT) Technical Advisory
Committee (TAC)
3. Highway 97 Project Technical Advisory Committee
4. La Pine Transportation Planning Committees
5. Bend Airport Master Plan Update Technical Advisory Committee
6. Wickiup Junction/97 Technical Advisory Committee
7. US 20 in Tumalo Project Technical Advisory Committee
8. Deschutes County Bicycle and Pedestrian Advisory Committee
9. Participate in the Deschutes National Forest Transit Study Steering Committee.
Community Development Department Page 19 of 21
Work Plan – 2012-2013 - DRAFT May 2, 2012
NATURAL RESOURCES
Required
1. Participate in State and Federal efforts to address the potential listing of sage grouse
and the spotted frog as Endangered Species. ($2,500)
2. Monitor and participate in a State-led process to address the effects of the U.S. District
Court decisions related to the ESA, which may result in federal agencies placing the
burden of ESA compliance on local jurisdictions and have a major impact on local
development permit applications in floodplains. (TBD based on State-led process
outcomes)
3. Coordinate with the County Forester, Oregon Department of Fish and Wildlife, Oregon
Department of State Lands, Oregon Department of Forestry, Oregon State Parks and
Recreation Department, and environmental non-government organizations to discuss
wildland urban interface issues near wetland and riparian areas. Many areas of the
unincorporated county have community wildfire protection plans or state legislation
(Senate Bill 360) that give homeowners a framework for minimizing their wildfire risk in
wildland urban interface areas. (TBD)
4. Resolve conflicts between County land use requirements for preservation of vegetation
in wetland and riparian areas and goal of fuel reduction to prevent wildfire risk. Develop
riparian/wetland treatment techniques so they jointly address the fuel load and riparian
restoration/enhancement. (TBD)
5. Continue coordinating with the Upper Deschutes Watershed Council, Deschutes Basin
Land Trust, Deschutes River Conservancy and County Property Management on
management options for County owned land adjacent to Deschutes and Little Deschutes
Rivers in the South County. (TBD)
6. Continue to pursue opportunities for wetland grant funding for restoring/enhancing
wetlands. Prepare and administer grants as needed. (TBD)
PUBLIC INVOLVEMENT
Required
1. Complete and submit the Annual Community Involvement Report to the State Citizen
Involvement Advisory Committee. ($250)
2. Update and maintain CDD web sites to provide timely and easily accessible information
on specific planning-related programs and opportunities for public participation. ($2,500)
Priority
3. Use and expand social media opportunities to increase public involvement and
awareness of planning projects. ($2,000)
Community Development Department Page 20 of 21
Work Plan – 2012-2013 - DRAFT May 2, 2012
HISTORIC PRESERVATION
Required
1. Apply for and administer Certified Local Government (CLG) grants for historic
preservation projects. ($3,750)
Priority
2. Coordinate with the Historic Preservation League of Oregon (HPLO) to address the
future of the Petersen Rock Garden, which was listed by the HPLO as one of Oregon’s
Most Endangered places in May 2011 due to its historic significance and the threat of
long-term deterioration. ($500)
3. Promote Historic Preservation Month (May) (TBD)
COORDINATION / COMMITTEES (Total for all coordination activities / committees $12,000)
ORS 195.025, Regional Coordination of Planning Activities, requires each county to coordinate
all planning activities affecting land uses within the county, including planning activities of the
county, cities, special districts and state agencies, to assure an integrated comprehensive p lan
for the entire area of the County. This section lists specific coordination projects and
committees anticipated to require County resources, but not the full range of ongoing
coordination activities in which County planning staff participates. Deschutes County’s
coordination on these projects will depend on the resources available and the completion of
County priority projects.
BEND
1. Coordinate with the City to address the Urban Growth Boundary Amendment remand,
including attending UGB Remand Task Force meetings.
LA PINE PARKS AND RECREATION DISTRICT
2. Coordinate on the BLM land transfer for the rodeo grounds.
3. Coordinate on land use and environmental health issues associated with parks facilities
at Rosland Campground.
REDMOND
4. Participate in City’s Southwest Area Plan process for properties outside the UGB and
inside the Urban Reserve near Ridgeview High School.
LA PINE
5. Transition all planning services to the City upon the State’s acknowledgement of the La
Pine land use code.
Community Development Department Page 21 of 21
Work Plan – 2012-2013 - DRAFT May 2, 2012
6. Coordinate on the BLM land transfer for the sewer expansion property.
UNINCORPORATED AREAS
7. Participate in the process to develop solutions for safe access to the Deschutes River at
or near Harper Bridge.
LOCAL/STATEWIDE COMMITTEES
8. Association of Oregon County Planning Directors
9. Deschutes River Mitigation and Enhancement Committee
10. Project Wildfire
11. Planning representative on regional water planning discussions, headed by irrigation
districts, Central Oregon Intergovernmental Council, Oregon Consensus and others
ONGOING PROJECTS (Varies depending on LUBA appeals and involvement in #3)
1. Portland State University, Population Research Center, 2010 Housing Unit and
Population Questionnaire
Coordinate with Assessor and Administration Offices
Submit questionnaire to Portland State University in Fall, 2012
2. US Census
Assist GIS staff regarding the Local Update of Census Addressing and annual
annexation updates in Deschutes County.
3. Oregon Legislature / LCDC / DLCD
Participate in and monitor annual Legislative sessions, committees and work groups
to amend state planning law, and keep the Board of Commissioners, Planning
Commission, staff and the public informed and engaged of such activities.
4. Land Use Board of Appeals (LUBA)
Prepare for and respond to Land Use Board of Appeals (LUBA) cases related to
Deschutes County. Addressing LUBA cases may impact current and/or long range
work plan items depending on the number and type of cases requiring staff
resources.
Community Development Department
Planning Division Building Safety Division Environmental Health Division
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX (541)385-1764
http://www.co.deschutes.or.us/cdd/
MEMORANDUM
DATE: May 7,2012
TO: Board of County Commissioners
FROM Tom Anderson, Director
SUBJECT: Work Session-Proposed FY 12-13 Community Development Department Work
Plan & 2011 Accomplishments
Background:
Each year, COD prepares a document describing accomplishments from the prior calendar
year, and a proposed work plan for the coming fiscal year. The work plan describes the most
important objectives and proposed projects in each COD division, usually in order of priority. It is
intended that a review of the draft work plan will provide the Board of County Commissioners,
the Planning Commission, County Administration and COD's customers and partner agencies
the opportunity to provide input, including additions, modifications and possible re-prioritization.
The work plan also serves as the context within which new projects that arise during the course
of the year are prioritized and undertaken.
Discussion:
COD staff will provide a brief overview of each Division's section of the work plan during the
Board work session, and the Board is encouraged to ask questions and provide whatever
feedback they wish.
The draft work plan has already been distributed to the Planning Commission, the Central
Oregon Builders Association, the Central Oregon Association of Realtors, and other interested
parties. A work session was held with the Planning Commission on the entire COD work plan at
its meeting of April 12, 2012, and a Public Hearing on the Planning Division section of the work
plan on April 26, 2012. Planning Commission input has been incorporated into the draft plan.
At the request of the Board of Commissioners at their Spring Retreat this year, proposed cost
figures for each division, as well as projects within the Long Range Planning section have been
included. This was done to provide the Board with a sense of "what they are buying" with the
supporting transfers the Board has made to COD in the past, and will be asked to consider
again as part of FY 12-13 budget discussions.
Following today's work session, and after incorporation of whatever changes the Board wishes
to make, the Board is scheduled to conduct a public hearing on the draft work plan at its
meeting of June 4,2012.
Requested Board Action:
Discuss the 2011 CDD Accomplishments and FY 12-13 Draft CDD Work Plan and offer
whatever additions or modifications the Board deems appropriate.
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