HomeMy WebLinkAboutDoc 297 - Amend P-P IGADeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
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AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 6, 2012 I
I Please see directions jor completing this document on the next page.
1 DATE: May 23,2012
FROM: Ken Hales. Adult Parole & Probation 541 330-8255
TITLE OF AGENDA ITEM: Consideration of Chair Signature of Document 2012-297, Extending
the State of Oregon Parole & Probation Funding Grant through June 30, 2013.
PUBLIC HEARING ON THIS DATE? No
1 BACKGROUND AND POLICY IMPLICATIONS:
i The State of Oregon Provides funding to the county for the administration of Adult Parole and
Probation. This ammendment extends the agreement for an additional year and outlines the quarterly
payment schedule.
I FISCAL IMPLICATIONS:
None. Budget remains the same.
RECOMMENDATION & ACTION REQUESTED:
Board signature reccommended.
ATTENDANCE: Ken Hales j
DISTRIBUTION OF DOCUMENTS:
Deborah Feffer, Adult Parole and Probation will distribute copies.
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DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required, If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners, In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary,)
Please complete all sections above the Official Review line.
Date: IMay 9,20121 Department: ~ult Parole and Probatioril
Contractor/Supplier/Consultant Name: IState of Oregonl
Contractor Contact: IGinger Martini Contractor Phone #: 1503 945j
~0621
Type of Document: Ammendment to Intergovernmental Agreement 4539.
Goods and/or Services: State of Oregon provides funding to the county for the
administration of Adult Parole and Probation. This ammendment extends the
agreement from June 30,2012 to June 30,2013 ..
Background &History: ORS 423.475 et.al. specifies requirements of counties and
powers of the Oregon Department of Corrections to make grants to counties and
engage in contracts and agreements to carry out the Community corrections Act
requirements.
Agreement Starting Date: IJi!ly 1, 20D] Ending Date: lliirie 30,201 ~
Annual Value or Total Payment: [$4;242,373.091
o Insurance Certificate ReceiVed (CleCk box)
Insurance Expiration Date:
Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K)o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? [8J Yes o No
If No, has budget amendment been submitted? 0 Yes o No
Is this a Grant Agreement providing revenue to the County? [8J Yes 0 No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
5/912012
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Deborah Feffer, Administrative Manager
Distribution of Document: ets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
Phone #: 541 330-8255
Department Director Approval: ~~#J,.$~~Q1~~.,k.::::::::~~
Official Review:
County Signature Required (check one): ~ SOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. _____
Legal Review Date~{\:f4"Q
Document Number dO IJ -a9 J
5/912012
~~VIEr&Q AMENDMENT No.1 to
INTERGOVERNMENTAL AGREEMENT #4539
LEGAL COUNSEL between
STATE OF OREGON
and
DESCHUTES COUNTY
This Amendment No. 1 (the "Amendment"), effective as of the last date of signature below, to
Intergovernmental Agreement No. 4539, effective July 1, 2011, (the "Agreement") is entered into between
the State of Oregon acting by and through its Department of Corrections ("DEPARTMENT"), and
Deschutes County ("COUNTY").
1. The Agreement is hereby amended as follows (new language is indicated by underlining and deleted
language is indicated by [brackets]):
1 .1 Section I. B of the Agreement is hereby amended as follows :
B. Budget Summary: The part of the County Corrections Plan that reflects the amount of
County Corrections Grant funds granted by DEPARTMENT to COUNTY to implement the
programs in the Plan. The Budget Summary for the period July 1,2011 to June 30,2012, is
attached to this Agreement as Exhibit A. The Budget Summary for the period July 1. 2012
through June 30, 2013, is attached to this Agreement as Exhibit C in the amount of
$4.242,373 .00 .
1.2 Section II.B, of the Agreement is hereby amended as follows :
B Duration
This Agreement will become effective on July 1, 2011, and will remain in effect until June
30, [2012] 2013 or until terminated according to Section X (Termination). [and in no event
longer than one (1) year from the date of execution].
1.3 Section V.E. 3. of the Agreement is hereby amended as follows :
Community Corrections Programs, OAR 291-031-0005 through [OAR 291-031
0260] OAR 291-031-0360.
1.4 Section V .E. 10 of the Agreement is hereby amended as follows:
Interstate Compact, OAR 291-180-0106 through [OAR 291-180-0665]
OAR 291-180-0275.
1.5 The first paragraph of Section VII.D. of the Agreement is hereby amended as follows:
For the period July 1. 2011. to June 30. 2012. the [The] DEPARTMENT will disburse to
COUNTY one fourth of the County Correction Grant Funds authorized under this
Agreement to the COUNTY contact described in this paragraph. Disbursements will be
made within 15 days of each of the following dates; 7/1/11. 10/1/11. 1/1/12. and 4/1/12.
For the period of July 1. 2012 through June 30. 2013. the DEPARTMENT will disburse to
COUNTY one fourth of the County Correction Grant Funds authorized under this
Agreement to the COUNTY contact described in this paragraph . Disbursements will be
made within 15 days of each of the following dates; 7/1/12.10/1/12.1/1/13. and 4/1/13.
2. Except as expressly amended above. all other terms and conditions of the Agreement are still in full
effect. COUNTY certifies that the representations, warranties and certifications contained in the
Agreement are true and correct as of the effective date of this Amendment and with the same effect as
IGA #4539 Amd . #1 Deschutes County Reviewed by: MFM Contracts Unit 4/20/12 Page 1 of 3
DC -20 12-2
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though made at the time of this Amendment.
3. This Amendment may be executed in any number of counterparts, by facsimile or otherwise, each of
which shall be deemed to be an original, but all together shall constitute but one and the same instrument. 1
4. Capitalized terms used but not defined herein have the meanings ascribed in the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on their
behalf by their duly authorized representatives on the dates indicated after their signatures.
t•OREGON DEPARTMENT OF CORRECTIONS DESCHUTES COUNTY
Ginger Marlin, Asst. Director Date Signature Date
Community Corrections
Anthony DeBone, Chair
Deschutes County Board of
Commissi oners
Legal Sufficiency Review: Is!: Keith Kutler, AAG 4125112
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IGA #4539 Amd. #1 Deschutes County Reviewed by: MFM Contracts Unit 4/20/12 Page 2 of 3
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Deschutes County
20,12 ..2013 Community Corrections Budget Summary
Release Other Funds and TotalProgram Name Grant in Aid Fund Fees
Administration and Support
Subsidy Fund
$122,098.00 $704,830.00$582.732.00
Batterer Intervention / Family $439,236.00 $439,236.00Violence (Felony)
Sex Offedner (Felony) $739,758.00 $739,758.00
$1,117,979.00$968,739.00 $149,240.00Street Crimes (Felony)
$155,180.00Mental Health (Felony) $155,180.00
$303,415.00 $303,415.00Casebank (Felony)
Sex Offender &BIP Treatment $20,130.00 $52,969.00 $73,099.00(Felony)
Substance Abuse Treatment
$70,000.00 $70,000.00(Felony)
Sex offender (Misd)
$113,674.00 $113,674.00
Domestic Violence Deferred $172,302.00 $172,302.00SentenCing Program (Misd)
Batterer Intel'.@ntion / Family $172,616.00 $172,616.00Violence (Misd)
Sex Offender &BIP Treatment
$12,900.00 $12,900.00(Mis d)
Substance Abuse Treatment
$5,000.00 $5,000.00(Misd)
Community Sernce
$53,383.00 $53,383,00
.Electronic Monitoring $206,765.00 $206,765.00
Transitional Housing $13,826.00 $26,174.00 $40,000.00Scholarship Program
Moral Recognition Therapy $71,946.00 $71,946.00
Custodial Beds $1,479,991.00 $1,479,991.00
Total $4,228,547.00 $13,826.00 $1,689,701.00 $5,932,074.00
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Deschutes County 2012-2013
Community Corrections Plan
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