HomeMy WebLinkAboutRes 049 - Transfer Appropr - CDD FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 6, 2012
Please see directions for completing this document on the next page.
DATE: May 10,2012
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-049, transfer of appropriation in the Community
Development Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-049. The Time Management line item far exceeded appropriation
associated with the payout to a longterm employee who retired July, 201 L
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel for $24,030 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-049.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Tom Anderson, Community Development 385-1704
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-049 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is a request from the Community Development Department requesting a
transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 295-3601-501.97-01 Deschutes County Community Development,
Contingency $ 24,030
TO: 295-3601-419.18-72 Deschutes County Community Development,
Time Management $ 20,000
TO: 295-3601-419.22-01 Deschutes County Community Development,
FICAIMedicare $ 1,530
TO: 295-3601-419.23-01 Deschutes County Community Development,
PERS -Employee/Employer $ 2,500
Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget
document to show the above appropriations.
DA TED this ____th day of June, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE I OF J-RESOLUTION NO. 2012-049 (06/06112)
Lacy Nichols
From: Tom Anderson
Sent: Thursday, May 03, 2012 1 :37 PM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria; Kathleen Stockton
Subject: FW: Appropriation Transfer
Attachments: Copy of Appropriation Transfer Fund 295.xls
Marty,
In accordance with the note below, please prepare the subject resolution. The 'overage' in Time Management was
actually due primarily to a payout to Ray Dummitt, who retired last July. I noted that in the explanation box in the
spreadsheet.
Thanks. Let me know if I need to prepare anything else.
Tom
Tom Anderson
Director
Deschutes County Community Development
117 NW Lafayette Avenue
Bend, OR. 97701
541/385-1704
541/385-1764 (fax)
toma@co.deschutes.or.us
-----Original Message----
From: Jeanine Faria
Sent: Thursday, May 03,201212:27 PM
To: Tom Anderson
Subject: Appropriation Transfer
At this time of the year, I review the Personnel category to see if there will be sufficient appropriation. This is based on
actual through April and assuming that May and June will be the same as March. The total personnel appropriation for
Fund 295 is $2,893,071. The projection that the total personnel expenditures will be $2,892,865. This leaves only $206
remaining appropriation, which is definitely not allowing for anything unusual to occur.
Time Management was budgeted at $18,393 and the actual paid out through April is $36,923.08. Therefore the
appropriation transfer is limited to this single item. There are multiple reasons why there are variances from budget,
but at this point in time, all that is necessary is transferring more appropriation into the category.
I've prepared a DRAFT of the worksheet. Please review and modify as necessary. Then, attach the Excel file to an email
to Marty, with a copy to Lacy Nichols, requesting that Finance prepare a resolution.
Contact me with any questions.
Jeanine
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 295-3601-419.18-72
3 295-3601-419.22-01
4 295-3601-419.23-01
5 295-3601-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Personnel Time Management
Personnel FICA/Medicare
Personnel PERS
Contingency Contingency
Current
Budgeted Revised
Amount To (From) Budget
18,393 20,000 54,500
152,301 1,530 153,831
244,819 2,500 247,319
352,128 (24,030) 328,098
767,641 -783,748
!
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The time management line item far exceeded appropriation associated with the payout to a long term employee who retired in July, 2011.
Additional appropriation is therefore required in the Personnel Services category.
Fund:
Dept:
Requested by:
Date:
Community Development
COD
Tom Anderson
May 3, 2012
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