HomeMy WebLinkAboutRes 052 - Transfer Appropr - Insurance-Risk MgmtDeschutes County Board of Commissioners
1300NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 6, 2012
Please see directions Jor completing this document on the next page.
DATE: May 14,2012
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-052, transfer of appropriation in the Insurance/Risk
Management Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-052. During FY 2012, expenditures for Liability and Workers'
Compensation claims were higher than anticipated; therefore, additional appropriation is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Materials & Service of $275,000 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-052.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Erik Kropp, BOCC 388-6584
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-052 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Risk Management Department requesting a transfer
of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 670-7100-501-97-01 Deschutes County Insurance Fund,
Risk Management, Contingency $ 275,000
TO: 670-7100-415.52-11 Deschutes County Insurance Fund,
Insurance, Liability Losses $ 75,000
TO: 670-7100-415.52-45 Deschutes County Insurance Fund,
Insurance, Workers' Compensation Losses $ 200,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of June, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE I OF I-RESOLUTION NO. 2012-052 (06/06/12)
· .
Lacy Nichols
To: Lacy Nichols
Subject: RE: 10+2 commissioner report.xls
From: Erik Kropp
Sent: Tuesday, May 08, 2012 7:42 AM
To: Jeanine Faria
Subject: FW: 10+2 commissioner report.xls
Importance: High
Jeanine:
Looks fine. Please process and let me know if you need anything else from me.
Thanks,
Erik
From: Jeanine Faria
Sent: Monday, May 07, 20122:18 PM
To: Erik Kropp
Subject: FW: 10+2 commissioner report.xls
Importance: High
Based on this update, even more appropriation will be required than per the DRAFT schedule I sent to you on April 14.
The additional appropriation for Workers' Compensation has been increased on this DRAFT Excel schedule from
$100,000 to $200,000.
As you know, it is unlawful to overexpend a budgetary category. There is NO downside to having too much
appropriation.
Please review the attached Excel file and modify (increase) the amount of the transfer as necessary. «File:
Appropriation Transfer Fund 670c.xls »
As it is required that the appropriation be approved PRIOR to the expenditure, this resolution must be done sooner
rather than later.
Call with questions.
Jeanine
541-385-1411
From: Judi Hasse
Sent: Monday, May 07, 2012 2:09 PM
To: Jeanine Faria
Subject: FW: 10+2 commissioner report.xls
Judi Hasse
1
Staff Accountant
(541) 385-1410
judih@co.deschutes.or.us
From: Erik Kropp
Sent: Thursday, May 03, 2012 9:34 PM
To: Judi Hasse
Subject: 10+2 commissioner report. xis
Here you go.
Erik
« File: 10+2 commissioner report.xls »
2
Deschutes County
Appropriation Transfer Request
Line Number Category Description
75,000 475,0001 670-7100-415.52.11 General Liability Losses 400,000Materials & Services
2 670-7100-415.52-45 1,000,000 200,000 1,200,000Materials & Services Workers' Compensation Losses
(275,000) 2,030,6933 670-7100-501.97-01 2,305,693Contingency Contingency
TOTAL 3,705,693 -3,705,693
--_.---_.--------_.----_.
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Item (HTE 14 digit code) Contingency) Temp Help, Computer Hardware)
Current
Budgeted Revised
Amount To (From) Budget
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Expenditures for Liability and Workers' Compensation claims have been higher than antiCipated. Additional appropriation is required
Fund:
Dept:
Requested by:
Date:
Insurance
Risk Management
Erik Kropp
April 13, 2012