HomeMy WebLinkAboutRes 058 - Transfer Appropr - County Fair FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 6, 2012
Please see directions for completing this document on the next page.
DATE: May 14,2012
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-058, transfer of appropriation from the General Fund
Non-Departmental category to the Deschutes County Fair Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-058. Resources in the Annual County Fair Fund exceed budgeted
amounts by $70,000. In order to expend some of these resources, a transfer of appropriation from the
General Fund is necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from General Fund Non-Departmental Contingency to the Deschutes
County Fair Materials & Service Category for $46,100 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-058.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dan Despotopulos, Fair & Expo Center 548-2711
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 * RESOLUTION NO. 2012-058
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Fair & Expo Director requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 00] -4500-501.97-01 Deschutes County General Fund,
Non Departmental, Contingency $ 46,100
TO: 619-9600-453.33-75 Deschutes County Fair,
Medical $ 3,300
TO: 619-9600-453.37 -10 Deschutes County Fair,
Control, Gate Receipts $ 6,000
TO: 619-9600-453.37-55 Deschutes County Fair,
Security $ 5,600
TO: 619-9600-453.42-10 Deschutes County Fair,
Garbage $ 3,000
TO: 619-9600-453.43-20 Deschutes County Fair,
Building/Grounds Repair & Maintenance $ 5,000
TO: 619-9600-453.55-10 Deschutes County Fair,
Printing/B inding -General $ 4,200
TO: 619-9600-453.59-20 Deschutes County Fair,
Grants/Contributions Misc. $ 14,000
TO: 619-9600-453.61-32 Deschutes County Fair,
Equipment Repair & Maintenance Supplies $ 2,000
PAGE I OF 2-RESOLUTIO:-JNO. 201H)58 (6/6112)
TO: 619-9600-453.62-20 Deschutes County Fair,
Gasoline/Oil/Diesel $ 3,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATEDthis _____~_ day of June, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2·RESOLUTlON NO. 2012-058 (6/6112)
Lacy Nichols
From:
Sent:
To:
Subject:
Attachments:
Dan Despotopulos
Friday, May 11, 2012 11 :12 AM
Lacy Nichols; Marty Wynne
transfer
20120511131426.pdf
Lacy/Marty:
Please find the attached transfer request!
Thanks,
Dan
1
Deschutes County
Appropriation Transfer Request
line Number
Item (HTE 14 digit code)
1 619-9600-453.33-75
2 619~9600-453.37-10
3 619~9600-453.37 -55
4 619-9600-453.42-1 °
5 619-9600-453.43-20
6 619-9600-453.55-10
7 619-9600-453.59-20
8 619-9600-453.61.32
9 619-9600-453.62-20
10 001-4500-501-97.01
11
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Materials & Services Medical
Materials & Services Gate Control
Materials & Services Security
Materials & Services Garbage
Materials & Services Bldg/Grounds R & M
Materials & Services Printing/Binding -General
Materials & Services Grants/Contributions Misc.
Materials & Services Equip R & M Supplies
Materials & Services Gasoline/Oil/Diesel
Contingency Contingency
Current
Budgeted
Amount To (From)
8,000 3,300
17,000 6,000
51,000 5,600
-3,000
-5,000
2,500 4,200
-14,000
-2,000
2,000 3,000
5,439,125 (46,100)
5,519,625 -
Revised
Budget
11,300
23,000
56,600
3,000
5,000
6,700
14,000
2,000
5,000
5,393,025
5,519,625
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Resources in the Annual County Fair fund exceed budgeted amounts by $70,000. In order to expend these resources, a
transfer of appropriation from the General Fund is necessary.
Fund:
Dept:
Requested by:
Date:
Annual County Fair
Fair & Expo Center
Dan Despotopulos
May 9,2012