HomeMy WebLinkAboutRes 062 - Transfer Appropr - Gen Support-BOCCDeschutes County Board of Commissioners
1300NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 6, 2012
Please see directions for completing this document on the next page.
DATE: May 15,2012
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-062, transfer of appropriation in the General Support
Services-BOCC Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-062. Due to the addition of two on-call AudioNisual Technicians,
expenditures in the Personnel category are projected to exceed the amount appropriated in the FY 2012
budget.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel for $1,080 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-062.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dave Inbody, BOCC 322-7697
REVIEWED
LEGAL COUNSEL
For Recording Starn Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-062
*
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the BOCC requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 628-0800-501.97-01 Deschutes County General Support Services-BOCC,
Contingency $ 1,080
TO: 628-0800-413.18-58 Deschutes County General Support Services-BOCC,
AudioNisual Technician $ 1,000
TO: 628-0800-413.22-01 Deschutes County General Support Services-BOCC,
FICAIMedicare $ 80
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of June, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair f
I
f
!
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE I OF I-RESOLUTION NO. 2012-062 (06/06/I2)
Lacy Nichols
From: David Inbody
Sent: Tuesday, May 15, 201210:52 AM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria
Subject: Appropriation Transfer Request
Attachments: Appropriation Transfer Fund 62Sa.xls
Importance: High
Follow Up Flag: Follow up
Flag Status: Flagged
-----Original Message----
From: Jeanine Faria
Sent: Thursday, May 03, 2012 3:32 PM
To: David Inbody
Cc: Erik Kropp
Subject: Appropriation Transfer
Importance: High
Dave:
Attached is a DRAFT of an Excel schedule related to a transfer of appropriation which will be required in the Internal
Service Fund -BOCC. There was no appropriation in the budget for an audio/visual technician. Through April, nearly
$600 has been expended for the services of an on-call employee, Helen Kruse. Please estimate how much will be
expended for audio/visual services through June 30. The draft shows the transfer at $1,080. This implies that another
$493 will be expended in May and June. This should be sufficient based on current year history. However, I would have
no way of knowing what the audio/visual needs will be for the remainder of the fiscal year.
As you know, it is unlawful to overexpend a budget category. Please make sure there is sufficient appropriation. There
is no downside to too much appropriation.
Modify the Excel schedule as necessary. Then sent the schedule, via email, to Marty Wynne (copy to Lacy) requesting
Finance to prepare a resolutions
Please contact me with questions.
Jeanine
541-385-1411
1
Deschutes County
Appropriation Transfer Request
Item
1
2
3
Line Number
(HTE 14 digit code)
628-0800-413.18-58
628-0800-413.22-01
628-0800-501.97-01
Category
(Pers, M&S, Cap Out,
Contingency)
Personnel
Personnel
Contingency
Description
(Element-Object. e.g. Time Mgmt,
Temp Help, Computer Hardware)
AudioNisual Technician
FICA/Medicare
Contingency
Current
Budgeted
Amount
-
18,345
45,036
To (From)
1,000
80
(1,080)
Revised
Budget
1,000
18,425
43,956
TOTAL 63,381 -63,381
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The personnel services category, in the FY 2012 original budget, did not include appropration for an audiolvisual technician.
An increase in the Personnel Category is required.
Fund:
Dept:
Requested by:
Date:
ISF -BOCC
SOCC
Dave Inbody
May 3, 2012