HomeMy WebLinkAbout2012-06-18 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 1 of 14
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JUNE 18, 2012
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Anthony DeBone and Alan Unger; Commissioner
Tammy Baney was out of the office except for brief participation during part of the
meeting. Also present were Erik Kropp, Interim County Administrator; Tom
Anderson and Will Groves, Community Development; Marty Wynne and Terri
Maerki, Finance; Chad Centola, Solid Waste Department; and approximately forty
other citizens, including 11 members of Scout Troop #90 and members of the
Bicycle Pedestrian Advisory Board (Cheryl Howard and winners of the awards);
and several representatives of the media.
Chair DeBone opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
Several Boy Scouts who are working on their citizen badges came before the
Board. They also explained the activities and events they will be participating
in this summer.
3. Before the Board was a Presentation from the Bicycle/Pedestrian Advisory
Committee (BPAC): Big Chainring Awards and Safe Sidewalks Awards.
Cheryl Howard presented the awards.
Safe Sidewalks Awards:
Miller Lumber (Joe Bentley) for the business award (repeat winner )
Eastside Bend Pet Express – first time award (not present).
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 2 of 14
Big Chainring Award:
Tom Holt (for his work on making the 2005 trail plan a reality)
Erin Borla with the Sisters Chamber of Commerce for work on the Scenic
Bikeway (accepted by Wendy Holzman of the City Council)
Brian Powin of Commute Options, for teaching individuals on how to safely
use their bicycles, including those who have been cited into class due to traffic
infractions.
Bicycle Diversion Program, Lt. Chris Carney of the Bend Police Department.
This is the second county in the state with this program. They issue citations
but do not disproportionately affect lower income bicyclists; it is a “see and be
seen” program; and it contributes to positive economic impacts and safety for
all. Lt. Carney said it is a cooperate process and thanked others for their
participation.
The Peter Hansen Memorial Award. Mr. Hansen excelled in bicycle-pedestrian
volunteer efforts. He died in 2005 and this was established in his honor. The
winner of this award, Gary Guttormsen of the Sisters Trail Alliance, has been
working on a paved bike path between Sisters and Black Butte Ranch after
helping to develop others. Other programs are the kids ‘camp for mountain
bike safety and more scenic bikeways. He has received awards in other areas
such as Springfield, including for working towards helmet laws and providing
helmets for needy kids, and working with the National Forests regarding trails.
Wendy Holzman thanked him as well. Mr. Guttormsen said that this award is
for all the others who contribute as part of the team, making it possible for him
to do what he does.
A thank you letter and certificate was also given to Eli Ashley for his past work
on the Advisory Group.
Commissioner Unger said that this group is showing other co unties how to do
this kind of work right.
4. Before the Board was Consideration of Chair Signature of a Notice of
Intent to Award Contract Letter for the Southwest Transfer Station Access
Improvement Project.
Chad Centola gave an overview of the item, which would be improvements to
the entrance to the transfer station. They got four bids and Jack Robinson Co.
was the low bidder. The scope has been for both south and north side
improvements.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 3 of 14
UNGER: Move Chair signature
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2012-
287, Amending Deschutes County Contract No. 2008-237 to Extend the
Tetherow Phase V Improvement Agreement for Six Months.
Will Groves gave some background on the item, based on an improvement
agreement from 2008. This means the roads and improvements will be
completed to County standards. The property is in foreclosure and an extension
is needed for the lender to move forward.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
6. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-067, Adopting the Fiscal Year 2012-13 Budget for
Deschutes County.
Chair DeBone opened the hearing, and Commissioner Baney joined the meeting
via conference call.
Erik Kropp gave an overview of the budget. He spoke about austerity programs
being adopted by agencies and even countries. Strong leadership at the County
and good oversight, conservative spending and reserving funds has helped the
County weather some hard economy times.
The new budget is structured to maintain healthy reserves; maintain services to
the community, even though the demand is higher. The budget assumes slow
economic growth but allows for weathering the storm if the bad economy
continues. It does mean some layoffs, bringing down the number of FTE’s to
the 2006 level.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
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Each fund has to project a beginning net working capital. There have been
some changes since then. The General Fund assumed $8.3 million; as adopted
it would be $8.7 million, with $400,000 in additional revenue that goes to
contingency. There were also some adjustments in the Community
Development fund and the Health Benefits Trust fund.
The Budget Committee did an admirable job, especially citizen members Bruce
Barrett, Mike Maier and Clay Higuchi.
Commissioner Unger noted the 2006 employee level even though demand is
higher; this means more workload for everyone. He is glad the County is able
to be this flexible. Commissioner Baney said that there is a lot less funding due
to reductions from the State and federal agencies.
Mr. Kropp thanked Teri Maerki, Dave Inbody and Marty Wynne, who did
much of the work putting the budget together. He also said the County has
again won the Government Finance Officers’ Association distinguished award
for work on the budget.
No testimony was offered from the public, so Chair DeBone closed the hearing.
UNGER: Move approval.
BANEY: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Commissioner Baney left the meeting at this time.
7. Before the Board was Consideration of Board Signature of Resolution No.
2012-068, Levying Ad Valorem Taxes and Making Appropriations of the
Deschutes County Budget for Fiscal Year 2012-13.
Mr. Kropp explained that this sets the tax rate and makes appropriations. The
rate is $1.2783. He explained to the Boy Scouts how property tax works. The
County collects the taxes, but much of it goes to the School Districts and other
services.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
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Commissioner Unger noted that Oregon has no sales tax, so the tax burden is
just on property and income. Government costs about the same everywhere,
but Oregon relies on just those two taxes. People complain about the high tax
rate for property and on income, but that is what the citizens have supported
over the years.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Before the Board was Consideration of the Consent Agenda.
Commissioner Unger wanted to discuss Items #1 3 and #14 separately. He
explained to the Scouts how the consent agenda works.
UNGER: Move approval of the Consent Agenda with these exceptions.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
8. Signature of Document No. 2012-369, the Annual Assessment & Taxation
Software and Maintenance Agreement with Helion Software, Inc.
9. Signature of Document No. 2012-350, Amending the Intergovernmental
Agreement between Deschutes County Children & Families’ Commission and
Oregon Commission on Children & Families, Increasing Grant Funding
10. Signature of Document No. 2012-357, an Intergovernmental Agreement with
Central Oregon Irrigation District and the Sheriff’s Office regarding Inmate
Work Crews
11. Signature of Appointment Letters to the Bicycle & Pedestrian Advisory
Committee: Appointing Pam Hardy through June 30, 2015; and Reappointing
Michele Sims, Jim Stone and Cheryl Howard through June 30, 2015.
12. Signature of a Letter Accepting the Resignation of Eli Ashley from the Bicycle
& Pedestrian Advisory Committee, and Thanking Him for His Service
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 6 of 14
13. Signature of Letters to Richard Klyce and Merle Irvine, Thanking Them for
Their Service as Deschutes County Planning Commissioners
14. Signature of Appointment Letters to the Deschutes County Planning
Commission: Hugh Palcic of Sunriver area as At-large Member, through June
30, 2016; and Matthew Lisignoli of Terrebonne as the Redmond Area Member,
through June 30, 2014
15. Approval of Minutes:
Business Meeting of June 4 and 6, 2012
Work Session of June 4 and 6, 2012
Regarding items #13 and #14, the Board discussed the new Planning
Commission appointments. Commissioner Unger noted that Richard Klyce
served as the north County representative and gave a wider balance for the
group. He gave a new perspective and brought up issues he thought the County
should address.
Commissioner Unger said that Merle Irvine kept a general perspective on
issues. This kind of organization needs a strong middle group, plus those who
have a more specific view. This allows for a good balance.
Chair DeBone explained the interview process for selecting the new Planning
Commission members. There were many good people willing to serve. Hugh
Palcic and Matthew Lisignoli will be a good fit going forward. Commissioner
Unger added that they have a good view of rural life, doing different types of
work but both will serve the group well.
UNGER: Move signatures of the letters.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
16. Before the Board was Consideration of Signature of Document No. 2012-
204, an Intergovernmental Agreement between the Sheriff’s Office and
Black Butte Ranch County Service District – Police Department regarding
the Use of the Sheriff’s Office Radio Communications Systems.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 7 of 14
Mr. Kropp said that this continues the relationship between the Sheriff’s Office
and Black Butte Ranch Police regarding the use of equipment. He Sheriff’s
Office owns the equipment and rents out radios to the other entities.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
17. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-083, Adopting the Fiscal Year 2012-13 Budget for the
Black Butte Ranch County Service District.
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
18. Before the Board was Consideration of Signature of Resolution No. 2012-
084, Applying Ad Valorem Taxes and Making Appropriations of the Black
Butte Ranch County Service District Budget for Fiscal Year 2012-13.
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY
COUNTY SERVICE DISTRICT
19. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-079, Adopting the Fiscal Year 2012-13 Budget for the
Bend Library County Service District
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 8 of 14
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
20. Before the Board was Consideration of Signature of Resolution No. 2012-
080, Levying Ad Valorem Taxes and Making Appropriations of the Bend
Library County Service District Budget for Fiscal Year 2012-13.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
LIBRARY COUNTY SERVICE DISTRICT
21. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-081, Adopting the Fiscal Year 2012-13 Budget for the
Sunriver Library County Service District.
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
22. Before the Board was Consideration of Signature of Resolution No. 2012-
082, Levying Ad Valorem Taxes and Making Appropriations of the
Sunriver Library County Service District Budget for Fiscal Year 2012-13.
UNGER: Move signature.
DEBONE: Second.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 9 of 14
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
23. Before the Board was Consideration of Signature of Document No. 2012-
203, an Intergovernmental Agreement between the Sheriff’s Office and
Sunriver Service District – Police Department regarding the Use of the
Sheriff’s Office Radio Communications Systems.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
24. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-075, Adopting the Fiscal Year 2012-13 Budget for the
Sunriver Service District.
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
25. Before the Board was Consideration of Signature of Resolution No. 2012-076 ,
Levying Ad Valorem Taxes and Making Appropriations of the Sunriver
Service District Budget for Fiscal Year 2012-13.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 10 of 14
CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY
LAW ENFORCEMENT DISTRICT #1
26. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-069, Adopting the Fiscal Year 2012-13 Budget for
Deschutes County Law Enforcement District #1.
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
27. Before the Board was Consideration of Signature of Resolution No. 2012-
070, Levying Ad Valorem Taxes and Making Appropriations of the
Countywide Law Enforcement Service District (District 1) Budget for
Fiscal Year 2012-13.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY
LAW ENFORCEMENT DISTRICT #2
28. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-071, Adopting the Fiscal Year Fee 2012-13 Budget for
Deschutes County Law Enforcement District #2.
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 11 of 14
29. Before the Board was Consideration of Signature of Resolution No. 2012-072,
Levying Ad Valorem Taxes and Making Appropriations of the Rural Law
Enforcement Service District (District 2) Budget for Fiscal Year 2012-13.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
30. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-073, Adopting the Fiscal Year 2012-13 Budget for the
911 County Service District.
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
31. Before the Board was Consideration of Board Signature of Resolution No.
2012-074, Levying Ad Valorem Taxes and Making Appropriations of the
911 County Service District Budget for Fiscal Year 2012-13.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
32. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$17,463.62.
UNGER: Move approval, subject to review.
DEBONE: Second.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 12 of 14
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
33. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2012-077, Adopting the Fiscal Year 2012-13 Budget for the
Extension/4-H County Service District.
Chair DeBone opened the hearing. Being no testimony offered, he closed the
hearing.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
34. Before the Board was Consideration of Signature of Resolution No. 2012-
078 , Levying Ad Valorem Taxes for the 2012-13 Fiscal Year and Making
Appropriations of the Deschutes County Extension and 4-H Service
District Budget for Fiscal Year 2012-13.
UNGER: Move signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
35. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $524.75.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Monday, June 18, 2012
Page 13 of 14
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
36. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $884,886.26.
UNGER: Move approval, subject to review.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Chair votes yes.
37. ADDITION TO THE AGENDA
Mr. Kropp asked the visiting Boy Scouts how many live within Deschutes
County. All indicated they do. He asked them if they knew how many cities
are in the County; they replied Sisters, Bend, Redmond and La Pine. Two
Scouts indicated they live in the unincorporated area; the others live in Bend.
Mr. Kropp explained how the law enforcement districts work and who provides
assistance where; and that there are services such as the jail and search & rescue
that are provided to all.
The Scouts were asked who the Board of Commissioners works for. They
guessed the public. Chair DeBone emphasized that the citizens of the County
are the Board’s boss. They have hearings so people who have a question or
problem can voice their concerns. Most people seem okay with how their
money is being spent.
Mr. Kropp explained that not all the money collected by the County goes to the
County. Most of it goes to the schools, while some goes to service districts
such as 4-H and 911; and the funds the County keeps goes to run the Sheriff ’s
Office, the jail, take care of roads, the landfill, elections, health services,
building permits, restaurant inspections , some of the Court’s work, and more.
The Scout leader, Brendon Adams, commended the Board for offering this
experience. He said that no other governing body has acknowledged and
addressed the Scouts in this manner. They are trying to teach character and
citizenship, and no other government group has offered as much.
Being no further items to come before the Board, the meeting was adjourned
11:20 a.m.
DATED this ~Day of ~ 2012 for the
Deschutes County Board of CommissionerS:
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST:
~~k Ta~iSSioner
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Monday, June 18,2012
Page 14 of 14
Deschutes County
FY 2013 Approved to Adopted Budget Changes
Resources Requirements
Approved Change Adopted Approved Change Adopted
General Fund
001-0000-301.00-00
001-4500-501.97-01
Beginning Net Working Capital
Contingency
8,300,000 400,000 8,700,000
7,727,812 400,000 8,127,812
Community Development Department
295-0000-301.00-00 Beginning Net Working Capital
295-3601-501.97-01 Contingency
4,000 6,000 10,000
340,904 6,000 346,904
Health Benefits Trust
675-0000-301.00-00
675-3100-50 1.97 -01
Beginning Net Working Capital
Contingency
14,500,000 (700,000) 13,800,000
12,997,496 __(700,000) 12,297,496
Changes Total
Approved Budget Total
Adopted Budget Total
(294,000)
276,514,160
276,220,160
(294,000)
276,514,160
276,220,160
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701·1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, JUNE 18, 2012
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. A PRESENTATION from the Bicyc1elPedestrian Advisory Committee
(BPAC): Big Chainring Awards and Safe Sidewalks Awards -Cynthia Smidt,
Community Development
4. CONSIDERATION of Chair Signature ofa Notice of Intent to Award
Contract Letter for the Southwest Transfer Station Access Improvement Project
-Chad Centola, Solid Waste Department
Recommended Action: Move Chair Signature ofNotice ofIntent to Award Letter.
5. CONSIDERATION of Signature of Document No. 2012-287, Amending
Deschutes County Contract No. 2008-237 to Extend the Tetherow Phase V
Improvement Agreement for Six Months William Groves, Community
Development
Recommended Action: Move Signature ofDocument No. 2012-287.
Board of Commissioners' Business Meeting Agenda Monday, June 18,2012
Page 1 of 9 Pages
6. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-067, Adopting the Fiscal Year 2012-13 Budget for Deschutes County
Christina Edleston, Jeanine Faria and Marty Wynne, Finance
Recommended Action: Open public hearing; take testimony; close hearing;
move signature ofResolution No. 2012-067.
7. CONSIDERATION of Board Signature of Resolution No. 2012-068,
Levying Ad Valorem Taxes and Making Appropriations of the Deschutes
County Budget for Fiscal Year 2012-13 -Christina Edleston, Jeanine Faria
and Marty Wynne, Finance
Recommended Action: Move Signature ofResolution No. 2012-068.
CONSENT AGENDA
8. Signature of Document No. 2012-369, the Annual Assessment & Taxation
Software and Maintenance Agreement with Helion Software, Inc.
9. Signature of Document No. 2012-350, Amending the Intergovernmental
Agreement between Deschutes County Children & Families' Commission and
Oregon Commission on Children & Families, Increasing Grant Funding
10. Signature of Document No. 2012-357, an Intergovernmental Agreement with
Central Oregon Irrigation District and the Sheriffs Office regarding Inmate
Work Crews
11. Signature of Appointment Letters to the Bicycle & Pedestrian Advisory
Committee: Appointing Pam Hardy through June 30,2015; and Reappointing
Michele Sims, Jim Stone and Cheryl Howard through June 30, 2015.
12. Signature of a Letter Accepting the Resignation of Eli Ashley from the Bicycle
& Pedestrian Advisory Committee, and Thanking Him for His Service
13. Signature of Letters to Richard Klyce and Merle Irvine, Thanking Them for
Their Service as Deschutes County Planning Commissioners
14. Signature of Appointment Letters to the Deschutes County Planning
Commission: Hugh Pa1cic of Sunriver as At-large Member, through June 30,
2016; and Matthew Lisignoli of Terrebonne as the Redmond Area Member,
through June 30, 2014
Board of Commissioners' Business Meeting Agenda Monday, June 18,2012
Page 2 of9 Pages
15. Approval of Minutes:
Business Meeting of June 4 and 6, 2012
Work Session of June 4 and 6, 2012
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
16. CONSIDERATION of Signature of Document No. 2012-204, an
Intergovernmental Agreement between the Sheriffs Office and Black Butte
Ranch County Service District -Police Department regarding the Use of the
Sheriffs Office Radio Communications Systems -Darryl Nakahira, Sheriff's
Office
Recommended Action: Move Signature ofDocument No. 2012-204.
17. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-083, Adopting the Fiscal Year 2012-13 Budget for the Black Butte Ranch
County Service District
18. CONSIDERATION of Signature of Resolution No. 2012-084, Applying Ad
Valorem Taxes and Making Appropriations of the Black Butte Ranch County
Service District Budget for Fiscal Year 2012-13
CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY
COUNTY SERVICE DISTRICT
19. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-079, Adopting the Fiscal Year 2012-13 Budget for the Bend Library
County Service District
20. CONSIDERATION of Signature of Resolution No. 2012-080 , Levying Ad
Valorem Taxes and Making Appropriations of the Bend Library County Service
District Budget for Fiscal Year 2012-13
Board of Commissioners' Business Meeting Agenda Monday, June 18,2012
Page 3 of 9 Pages
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY
COUNTY SERVICE DISTRICT
21. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-081, Adopting the Fiscal Year 2012-13 Budget for the Sunriver Library
County Service District
22. CONSIDERATION of Signature of Resolution No. 2012-082, Levying Ad
Valorem Taxes and Making Appropriations of the Sunriver Library County
Service District Budget for Fiscal Year 2012-13
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
23. CONSIDERATION of Signature of Document No. 2012-203, an
Intergovernmental Agreement between the Sheriff's Office and Sunriver
Service District -Police Department regarding the Use of the Sheriff's Office
Radio Communications Systems -Darryl Nakahira, Sheriff's Office
Recommended Action: Move Signature o/Document No. 2012-204.
24. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-075, Adopting the Fiscal Year 2012-13 Budget for the Sunriver Service
District
25. CONSIDERATION of Signature of Resolution No. 2012-076, Levying Ad
Valorem Taxes and Making Appropriations of the Sunriver Service District Budget
for Fiscal Year 2012-13
CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
LAW ENFORCEMENT DISTRICT #1
26. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-069, Adopting the Fiscal Year 2012-13 Budget for Deschutes County Law
Enforcement District #1
Board of Commissioners' Business Meeting Agenda Monday, June 18, 2012
Page 4 of 9 Pages
27. CONSIDERATION of Signature of Resolution No. 2012-070, Levying Ad
Valorem Taxes and Making Appropriations of the Countywide Law
Enforcement Service District (District 1) Budget for Fiscal Year 2012-13
CONVENE AS THE GOVERNING BODY OF DESCHUTES COUNTY
LAW ENFORCEMENT DISTRICT #2
28. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-071, Adopting the Fiscal Year Fee 2012-13 Budget for Deschutes County
Law Enforcement District #2
29. CONSIDERATION of Signature of Resolution No. 2012-072, Levying Ad
Valorem Taxes and Making Appropriations of the Rural Law Enforcement
Service District (District 2) Budget for Fiscal Year 2012-13
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
30. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-073, Adopting the Fiscal Year 2012-13 Budget for the 911 County
Service District
31. CONSIDERATION of Board Signature of Resolution No. 2012-074,
Levying Ad Valorem Taxes and Making Appropriations of the 911 County
Service District Budget for Fiscal Year 2012-13
32. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H
COUNTY SERVICE DISTRICT
33. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2012-077, Adopting the Fiscal Year 2012-13 Budget for the Extensionl4-H
County Service District
Board of Commissioners' Business Meeting Agenda Monday, June 18,2012
Page 5 of 9 Pages
34. CONSIDERATION of Signature of Resolution No. 2012-078, Levying Ad
Valorem Taxes for the 2012-13 Fiscal Year and Making Appropriations of the
Deschutes County Extension and 4-H Service District Budget for Fiscal Year
2012-13
35. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
36. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
37. ADDITION TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2} (e), real property negotiations; ORS 192.660(2} {h}, litigation; ORS
192.660(2}(d}, labor negotiations; ORS I 92.660(2} (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Wednesday, June 18
10:00 a.m. Board of Commissioners' Meeting includes budget hearings and adoption
1:30 p.m. Administrative Work Session could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, June 18,2012
Page 6 of9 Pages
Monday, June 25
10:00 a.m. Board of Commissioners' Meeting
12 noon Lunch meeting with Consultant re: County Administrator Recruitment
Tuesday, June 26
11 :30 a.m. Annual Lunch Meeting with the Black Butte Ranch Service District Board
Wednesday, June 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, July 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, July 4
Most County offices will be closed to observe Independence Day.
Tuesday, July 10
9:00a.m. Joint Meeting with City of Bend Council, at the County
Wednesday, July 11
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Thursday, July 12
7:00a.m. Regular Meeting with the City of Redmond Council-Redmond Council Chambers
Monday, July 16
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, June 18,2012
Page 7 of9 Pages
Monday, July 23
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, July 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
5:30 p.m. Regular Dinner Meeting with the Judges -Boston's
Monday, July 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, August 1
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, August 6
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
3:30p.m. Public Safety Coordinating Council Meeting
Wednesday, August 8
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, August 15
1 :30 p.m. Administrative Work Session could include executive session(s)
Monday, August 20
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, June 18,2012
Page 8 of 9 Pages
Wednesday, August 22
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session( s)
Monday, August 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, August 29
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, September 3
Most County offices will be closed to observe the Labor Day holiday
Wednesday, September 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Monday, June 18,2012
Page 9 of9 Pages