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Home My WebLink AboutDoc 350 - IGA - CFC- OR CCF - Amend GrantDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -:Y\'WW.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of June 18, 2012 Please see directions for completing this document on the next page. DATE: June 11,2012 FROM: Debi Harr CFC (541) 330-4692 TITLE OF AGENDA ITEM: Consideration of Board signature on document # 2012 -350 -DESII13 2011-2013 Intergovernmental agreement Amendment #4 between the Oregon Commission on Children & Families and Deschutes County Children & Families Commission. PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: This is an addition to the master agreement for funding for the 2011-2013 biennium between the Oregon Commission on Children & Families and the Deschutes County Children & Families Commission. The amendment adds the second year of funding for the Healthy Start program and the Community Schools project. FISCAL IMPLICATIONS: This agreement adds the Community Schools grant funding of $8,079, and $219,950 for the Healthy Start program from the Oregon Commission on Children & Families to the Deschutes County Children & Families Commission. The previously approved total amount of the agreement was $1,628,430. The new grant amount increases the total of the agreement $228,029 to $1,856,459. These funds were included in the 2011-2012 budget. RECOMMENDATION & ACTION REQUESTED: Approval and signature on document # 2012 -350 -DES 1113 2011-2013 Intergovernmental agreement Amendment #4 between the Oregon Commission on Children & Families and Deschutes County Children & Families Commission. ATTENDANCE: Debi Harr DISTRIBUTION OF DOCUMENTS: Please return all originals to Debi Harr at CFC, 1130 NW Harriman, Ste A, Bend OR 97701. DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be retumed to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents. please submit this form electronically to the Board Secretary.) Please complete all sections above the Official Review line. Department: [ghildren & Familie~ Contractor/Supplier/Consultant Name: pregon Commission on Children & Familieij Contractor Contact: !Sandra Flickingerl Contractor Phone #: K503) 378-51251 Type of Document: Amendment #4 to Intergovernmental agreement DES 1113 document # 2011-463 Goods and/or Services: This is an amendment to the master agreement for funding for the 2011-2013 biennium between the Oregon Commission on Children & Families and Deschutes County Children & Families Commission. Background & History: This two year agreement is the basis for grant funding and administrative services provided to Deschutes County Children & Families Commission by the Oregon Commission on Children & Families. This agreement may be amended when changes to grant streams, and revenue projections occur throughout the two year cycle. This amendment adds the second year of funding for the Healthy Start program, and the Community Schools grant. The total amount of the agreement is now $1,856,459, a $228,029 increase from the prior amendment. Agreement Starting Date: puly 1,20111 Ending Date: IJune 30, 201 ~ Annual Value or Total Payment: 1$1,·856,4591 o Insurance Certificate Receiied (cleck box) Insurance Expiration Date: Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K) ~ Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37) Funding Source: (Included in current budget? rg] Yes o No If No, has budget amendment been submitted? DYes o No Is this a Grant Agreement providing revenue to the County? I2Sl Yes 0 No 6/6/2012 Special conditions attached to this grant: None Deadlines for reporting to the grantor: IOuarterly reports due 45 days after the end o~ ~he quarter.1 If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No Contact information for the person responsible for grant compliance: Name: Hilla Saraceno Phone #: 17-3178 Departmental Contact and Title: Sarah Johnson Phone #: (541) 322-7461 , Department Director Approval: ~~aL4mJ t 1'1-/20 /;;;L S' nature / Dite Distribution of Document: Please return two originals to Debi Harr at CFC, 1130 NW Harriman, Ste. A, Bend OR 97701. Official Review: County Signature Required (check one): ~ BOCC 0 Department Director (if <$25K) o Administrator (if >$25K bU~$1 :0JSi if >$150K, soee Order ~o. _____) Legal Review '7'~~ I-~ Date 6 -k . I t.- Document Number 2012-350 6/6 /2012 AMENDMENT #4 TO OREGON COMMISSION ON CHILDREN AND FAMILIES 2011-2013 COUNTY INTERGOVERNMENTAL AGREEMENT #DESl113 This Amendment Number 4 (this "Amendment") to Oregon Commission on Children and Families 2011-2013 County Intergovernmental Agreement between the parties hereto and dated as of July 1,2011 (as amended from time to time, the "Agreement"), is entered into as of the date of the last signature hereto, by and between the State of Oregon acting by and through its State Commission on Children and Families ("Agency") and Deschutes County acting by and through its Local Commission on Children and Families ("County"). RECITALS WHEREAS, the Agency and County wish to modify the Award set forth in Exhibit C of the Agreement. NOW, THEREFORE, in consideration of the premises, covenants and agreements contained herein and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: AGREEMENT 1. The Award section of Exhibit C of the Agreement is hereby amended to read in its entirety as set forth in Exhibit 1 attached hereto and incorporated herein by this reference. 2. County represents and warrants to Agency that the representations and warranties of County set forth in section 2 of Exhibit E of the Agreement are true and correct on the date hereof with the same effect as if made on the date hereof. 3. Agency shall adjust the disbursement of the Award to County consistent with the change in the Award made by this Amendment. 4. Capitalized words and phrases used but not defined herein shall have the meanings ascribed thereto in the Agreement. 5. Except as amended hereby, all terms and conditions of the Agreement remain in full force and effect. 6. The parties hereto ratify and approve the Agreement as herein amended. 7. This Amendment may be executed in any number of counterparts, all of which when taken together shall constitute one agreement binding on all parties, DC -2 a12 - 3 :J 0 notwithstanding that all parties are not signatories to the same counterpart. Each copy of this Amendment so executed shall constitute an original. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below their respective signatures. STATE OF OREGON ACTING BY AND THROUGH ITS STATE COMMISSION ON CHILDREN AND FAMILIES By:____________ Name:_____________ DESCHUTES COUNTY ACTING BY AND THROUGH ITS LOCAL COMMISSION ON CHILDREN AND FAMILIES By:_____________ Name:______________ EXHmIT 1 AWARD FUNDING AREA GENFUND FED FUNDS CFDANUMBER 1. Great Start $ 51,903 $0 2. Children Youth and Families $ 52,678 $0 3. Court Appointed Special Advocates $ 42,184 $0 4. Youth Investment $0 $ 250,096 93.667 5. Youth Investment Relief Nurseries $0 $ 143,699 93.667 6. Family Support Services $0 $ 79,067 93.556 7. Basic Capacity $ 293,829 $0 8. Relief Nurseries $ 253,316 $0 9. Healthy Start $ 478,153 $0 10. JCP Prevention $ 182,757 $0 11. Community Schools $ 17,563 $0 12. Casey Partnership $0 $ 11,214 93.658 EXPLANATION OF AWARD The Award set forth above reflects the maximum amount of financial assistance that Agency will provide to County under this Agreement in support of Activities or Services in each of the specified Funding Areas. The CFDA (Catalog of Federal Domestic Assistance) Number specifies the source of federal funds as follows: CFDA Number 93.667 specifies Title XX block grant funds, CFDA Number 93.556 specifies Title IV-B2 Family Support Services grant funds, CFDA Number 93.658 specifies Title IV-E Foster Care. [The balance of this page is intentionally left blank.]