HomeMy WebLinkAboutDoc 380 - Intent to Award - SW Transfer Sta AccessDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 18, 2012
Please see directions for completing this document on the next page.
DATE: June 8, 2012.
FROM: Chad Centola Solid Waste Phone # x7172
TITLE OF AGENDA ITEM:
Notice oflntent to award contract for the Southwest Transfer Station Access Improvements Project
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
In May, 2012, the Solid Waste Department solicited bids for a project to improve access to the
Southwest Transfer Station, 6 miles north of LaPine. Currently, access to the facility is off a two-lane
segment of Highway 97 with no provisions for tum lanes to enter the site. This project will include the
widening of Highway 97 and the installation of north and south bound tum lanes for entry to the site
and an acceleration lane for north-bound traffic exiting the site, facilitating safer ingress and egress at
the facility. Bids were received from four firms and Jack Robinson and Sons, Inc. was determined to be
the lowest responsible bidder for the project at $611,940.15. A summary of the bids received is
attached.
FISCAL IMPLICATIONS:
Funds have been budgeted in the Solid Waste Department budget for this project.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board of County Comissioners issue a Notice of Intenet to award the
Southwest Transfer Station Access Improvements Project to Jack Robinson and Sons, Inc. in the
amount of $611 ,940.15.
ATTENDANCE: Chad Centola
DISTRIBUTION OF DOCUMENTS:
Fax and first class mail documents to the bidders listed on the attachment.
--
BmSUMMARY
SOUTHWEST TRANSFER STATION ACCESS IMPROVEMENTS
JaC~R;:~son JAL Construction Knife River TaylorNW
...--...,.------...,.-----+---~-TI-"-~----'---::--1------.,...-----+-----,.----1
ITEM II ITEM DESCRIPTION I QUANTITY UNI ~~!; p~~~ I ~~!; p~~TE I ~~~; p~~TE! ~!i
f---. ...----+---,----.-.---\--------: ----1-----.------+--
MOBILIZATION iii 1 LS SS3.860.00 $S3,860,00 $66,000.001 $66,000.00 S26,000.001 $26,000.00 $31,000,001 $31,000.00I.,.
j i ",, il
'!',' ._..---! !t----ii------1 " '---r-----~-------+I,I-----t------+----I
TEMPORARY WORK I 1 .,,1 ! I !
2 ZONE TRAFFIC I LS $9,840.001 S9,840.oo $24.000.001 $24,000.00 $38,100.00; S38,100.00 S31.5OO.001 $31,SOO.00
,CONTROL, CO~PLETE I i I I i I
----r--.------------t--..---+--. f--. -i---------. ---1 -----+-...-.I
3 ICONSTRUCTION I 2 IEACH -'~:5~~1 ~~;OO.OO -·~~~J-·~-3'4-oo-.00 .--S620.001--$-I'~~~ I
NTRANC E ____ r _ __.... I J-----. -.----1---.----.! ._."~---_.---,, SI'750'OO"'11 s~:::_ _. __.
i j I Ii, ; :,'iii I
iSEDlMENT FENCE, Ii' , 1 I 4 iSUPPORTED i 2031 i FOOT S1.75 1 S3,554.25 S3.4O! $6,905.40 S3.lO! $6,296.10 $3.60 $7,311.60
, 1 I i I,: I' !L_'I'....".---------.....-~-_!.--",-! 1'-' -~ i, i. """. ----!.-.......'~.~'~.----·---,I-~·..·..-------·-r~----' -,--+------
1REMOVAL OF j 1 i I ! I
5 I~:S~;~~~;N~ND I 1 I LS SI,ooo,ool $1,000.00 $600,001 $600.00 $890.001 S89O.00 SI2'000'001 $12,000.00
Ii; ! i ,____.1 i--+-.--.._.. I -......~·-<,f---_II---·..---+--.-,~-------4---, .-----if-------t----_I
I Ii! iIi
II'CONSTRUCTION I I I LS I ! I I
6 SURVEY WORK I i 59,350.001 S9,350.00 S9,300.00j 59,300,00 59,100,00 S9,100.00 59,500.00, $9,500,00
! _ _1.__ I i I i
1t---i---I --.---4-----. ....... "-'---'-+1---'--f------....L---1
iiI! t .,,1
7 iASPH PVMNT SAW ! 3432 FOOT SO,901 53,088.80 SI.I0I $3,775.20 Sl.ool S3.432.00 SLSSI $5,319.60I I ....I!.•.. iI..I
ICUTTING -.--+1---+----..-+-----;-1-,---..--" ,: -,I :
iCLEARING AND 4.03 ,II 1,I.,8 IGRUBBINO ACRE 53,300,001 SI3,299.00 S3,575'001 SI4,407.25 53,670,001 514,790.10 52,000.001I $8,060,00
~ i: Ii; ~ ----I--!:_.. ._-+___ .! ~ --J--I ____-+__.___-+1___--1
I I! ; ! I I
$75,457,009 l~i~!~lON 6185 I CUYD S7.75 547,933.75 516.371 $101,248,45 514.301 S88,445.50 SI2.20,
Iii_.--..---------------i!---~-_+----I
f ~ ,I 1 ~ i
I.' 18 INCH CULV PIPE, 8< ,'. ' ! ! i 10 is IT DEPTH . ,FOOT 532.oo:.,i S2,720.OO $116.001 59.860.00 $42.30 1 S3,S9S,5() S80.00 ' $6,800.00J
i j I . I ; 1--.-+-----.-----l---t---. '-------+-------------+-------f---+---+---.---I
I i ~ ! : = I~
i !; ! I i
II ISLOPED END I 2 I EACH Slso.ooi S300.oo 5115.001 5230.00 $134.001 S268.00 58so.001 SI,700.00
•I.SECTIONS, 18 INCH ,I ,I I ' " i
IIi i -..--+-1,----------L,'-----1-,i _.-----,---;-----,.,-----+--,------·......--f··----~~------+---,--~ ! I
j 1 ~ I I ~
!PLANT ~IX ! . $ , S I 5 09 212 I II 5200 • TON 523.5() SI22,200,00 523.43! 121,836,00 525551 132,860.00 S21.oo1 I , 00.00
L-__.1.i,A_G_O_:,~ATEBASE J_.._l . ~__._._L _____.__~_,_'" I I
51.70
$279,973,80$33,551 S112,627.35 S73'()()1 $245,061.00 S72.50j S243,382,50
1---+---,--,-""--+--,-+----,+---,-----,--,-+-----...1-----1----,--'------i------+--
I I iI I som170 TOIIi S913,001 SISS,210,()() SO,OI SI.70 SO,OII SI.70
i.-.---.-,--+-.-..--1---+---,-i-----+-.,---f----J----~ ,,---I I
S2S7,4O $44,001$42.906 EACH S30,00 S180,00 $45.001 $270.00
1---,-j----------,-..,-..-+-,..---t---;-----....'-1--..---r--'"-'----+-----"'"'-'--i----'-'.... --
i I
S9QO,()()530.00 $45.001 $1,350.00 S42,901' 51,287,00 543. , 51,290,00
I ! ~'-f-I ....1---1--.--"'.-,,-..---f------ii---...-I------!-----"'-r--------t---.--t--,---+i ---
I I I
EACH9
1----t-,---..------''"-...,--+--,-'''''"'-1!-----.+--:j-:-~~:r--_~~5_;'00+.-...-$40_5_'0_l0i---$4-2':t!. ~1 __$3_96~00$386.10 __
! i
! I I1738 SQYD $5.25! $9,124,50 $7.30 $12,687.40 $3,351 SS,822.30 SS.OO, $8,690,00
I I ,I1----+-----.--".-,-+-..-.-+---,+-----.....+---r---------+o--.---"---+1--t---,-.J! 1 ~
! ! !1 i
0.6 MILE $5,390.001 $3,234,00 $3,650.00 $2,190,00 $S.250.001 $3,150,00 $6,515.001 $3,909,00
i I J __,
--'I!'
i
' ! ,I
I 8300 FOOT S2.20 $18,260.00 S2,501 $20,750.00 S2.1 01 SI7,430.oo S2.30j S19,090.OO
I ! ,_",_r----1-. j ___-+_____-+1___.-;
I I I I,It 152. 11 , , , '3,1<1'! 8000 ! FOOT $3.05! S24,400.OO $3,701 529,600,00 90 523,200. ~ " 525,200,00
--+,,I:---i--.. ....-.......-rl----Ir-··..·..--+---+....-..,-..-....+1,,___,-; I
8 EACH 5280,Om, 52,240.00 5285.001 $2,280.00 5270,001 52,160.00 5305.00 52,440,00; , ' ,I I I Ii ..-,-............'----<-----+---.--+--.....-r-----+----t.-----t-----+-----t---.
I 33 I SQFT S12.OO 5396.00 $16.001 $528.00 Sll.soi S379.50 512.6sl $417.45!! i ~ i 1 i j IiI i ...f-"-t-----t'
1
....,...._,----t........---t1.----+----f-----i
I! ' I I I
,I", ,,,,,,I "".00 1000.001 1000"" .._,5,52~~11,_..._5_52~_~0 $172000$1720001 ....,,-....L--r-----.--L -----"....-..-..--L-------______ ,__ ___ __~... ! ' ,
i ill ,i iI I ! I jI IlLS S220.ool 5220,00 $22S,()()1 $22S,00 5210.001 5210.00 SI,2so.001 SI,2S0.()()
!! !! ' ~ ~ ~ f _ _ 1_________,.,-'--"'."....-'-_._---,-_...._--,--_....'-----'-._---'--.......,,-,-,,-----',--------,--........
.----...,I'L-V-L·-4,-I-'2-'-NC-H-D--EN'--S-r---'---r----.---'---"'-'-1---.....,.--"-·--.1-----"---I
E
13 tM TR
!
!PG70-28ASPHALTIN
14 IHMAC
J----!
I
15 i~NIE~~RS,
DELINEATORS,16 TYPE2 WI
jDELINEATORS,17 lTYPE2 W2
I I,
~?WPLANE
AVEMENT REMOVAI..,
0-2" DEEP
18
I'
19 1;~:r!~UOCS RUMBLE
!1-----,-+--------
lMETH METH
lPROTECTED llIiLAID,20 fEXTRUDED 90 MILS IN
1-__ll-l_IO_M_I~~R~_~_...-L
IMETHODG,,PAVEMENT MARKING
21 !TAPE, WET WEATHER I~~~ "WI"~a II
22 IpVMT LEGEr-n,ITYPE B-HS: ARROWS
I ,
23 PAVEMENT BAR,I
!TYPE B-HS
IIi
iREMOVEAND
" IRem"',"""."NG! __ !sl::~::~~___L
~
125
~ !~i~T~;~=ORT
$264.00
.......---r--------r--.~--·__.------r----·-"-"--r··-···""----.,..····------r------r----------,.----b~~R~~N26 IlLS 110.00 SIIO.oo 125.00 S125.00 SlIo.ool SIIO.OO $1.200.00 $1.200.00
! j I
, ·----+·-------~------·i'··-------+_------"-~-------
27 IPERMANENTSEEDrNG I SI""fiool S79?000 $12000001 «000000 $ 00''''' • 000000 $2760lAND MULCHf.I<G I,4!.I ACRE .7"". I • - . •• i ........ 12,5 ,-vv ~5.. ,.00li $11.040.00
t i I iii,
I! ,! ,--If-------+------+-----i!-------+_---+----I------.j..l-----~-----r--------T'-·-T !'
f :: !,~ I
l
jCL-6R CHAIN·L1NK I! ! I
28 IFENCE I 385jFOOT $16.50 1 $6,352.50 SI8.00' $6,930.00 S17.1O S6,583.50 S17.25 1 $6,641.25
I I! i
i1-._-+-...-._..-_...............---+--......--: .........-1--.-_......-.-+._.............._..-..-..····---+-·····---I--·--~t------------+,.,,1-------1
i I! I ~ i
~REMOVE AND ~ I I i I
29 IRELOCATE DOUBLE I !lEACH $1,100.001 $1,100.00 $1,300.001 SI,300.00 SI,25o.001 $1,250.00 $1,150.001 SI,150.00
!LEAFGATE I i I ! ! ,i
j ~ i 1 ! I
BlDTOTAL $611,940.15 $133,865.40 $681,152.20 $666,021.40
Board of Coun Commissioners
1300 NW Wall St. Suite 200· Bend. OR 97701-1960
[541] 3B8-6570· Fax (541) 385-3202
www.co.deschutes.or.us
board@co.deschutes.or.us
Tammy Baney June 18, 2012
Anthony DeBone
Alan Unger
Sent via facsimile (541) -382-0277 & First Class Mail
Jack Robinson and Sons, Inc.
PO Box 5006
Bend. OR 97708
RE: Southwest Transfer Station Access Improvements Project
NOTICE OF INTENT TO AWARD CONTRACT
On Monday, June 18,2012, the Board of County Commissioners of Deschutes County,
Oregon, considered proposals for the above-referenced project. The Board of County
Commissioners determined that the successful bidder for the project was Jack
Robinson and Sons, Inc. of Bend, Oregon with a bid of Six Hundred Eleven Thousand
Nine Hundred Forty and 15/100 Dollars ($611,940.15)
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid or proposal for the project. Any firm or person which
believes that they are adversely affected or aggrieved by the intended award of contract
set forth in this Notice may submit a written protest within seven (7) calendar days after
the issuance of this Notice of Intent to Award Contract to the Board of County
Commissioners of Deschutes County. Oregon, at Deschutes Services Building, 1300
NW Wall Street, Bend, Oregon 97701. The seven (7) calendar day protest period will
expire at 5:00 PM on Monday, June 25, 2012.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner ~
f
I
Jack Robinson & Sons
June 18,2012 Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on June 27,2012 before the
Board of County Commissioners of Deschutes County Oregon, acting as the Contract
Review Board, in the Deschutes Services Building, 1300 NWWall Street, Bend, Oregon
I
I97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the County unless the Board of
County Commissioners for good cause, rescinds this Notice before the expiration of the
protest period. The successful bidder on a Deschutes County project is required to
execute three (3) copies of the Contract, which will be provided when the bids are
finally determined. In addition to the execution of Contract, the contractor will be
required to provide a performance bond, payment bond, and certificate(s) of insurance
with endorsements naming Deschutes County as an additional insured.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to the Contractor
along with a notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX (541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Anthony DeBone, Chair
I
Enclosures: OAR 137-303-0104
cc w/enc: Transmitted by First Class Mail, Facsimile and E-Mail on June 18, 2012.
See attached list. !I
!
I
\
l
t
f
l
Bidders' List
Southwest Transfer Station Access Improvements Project
Jack Robinson and Sons, Inc.
PO Box 5006
Bend, OR 97708
(541) 382-4681
FAX: (541) 382-0277
e-mail Address:ggoss@jackrobinsonandsons.com
Taylor Northwest, LLC
18500 Bull Springs Road
Bend, OR 97701
(541) 382-7887
FAX: (541) 382-3505
e-mail Address:jbosch@taylornw.com
Knife River Corporation-Northwest
64500 O.B. Riley Road
Bend, OR 97701
(541 )388-0445
FAX: (541)388-8932
e-mail address:tom.edmunson@kniferiver.com
JAL Construction, Inc.
PO Box 6269
Bend, OR 97708
(541) 389-1236
FAX: (541) 389-6568
e-mail address:bid@jal-qmi.com