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Home My WebLink About2012-06-27 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, June 27, 2012 Page 1 of 8 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 27, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone and Tammy Baney; Commissioner Alan Unger was out of the office. Also present were Erik Kropp, Interim County Administrator; Timm Schimke, Solid Waste Department; Chris Doty and George Kolb, Road Department; Ken Hales, Community Justice; David Givans, Internal Auditor; Anna Johnson, Communications; Dan Sherwin, Weed Advisory Board; and five other citizens. Chair DeBone opened the meeting at 10:02 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT The Board acknowledged Paul Stell’s (of Bend Metro Park & Recreation) involvement and leadership on the Deschutes County Noxious Weed Advisory Board. Commissioner Tammy said this is one program that is important to the area, and he has worked tirelessly for thirteen years with this group. ________________________________ The Board recognized David Givans’ ten years of service to the County, as Internal Auditor. Erik Kropp said that sometimes when the County is cr iticized by the media, it is a result of Mr. Givans’ in-depth audits. This oversight makes the County a better organization. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 27, 2012 Page 2 of 8 Pages 3. Before the Board was Consideration of Signature of Resolution No. 2012- 093, Establishing Solid Waste Disposal Fee Waiver Amounts for Fiscal Year 2012-13. Timm Schimke advised of the program, which benefits the County because it keeps items out of the landfill and also helps the community as a whole. They have not included an inflation factor in the past , so this year raised the total allowed amount to $31,000 from $30,000. The groups must be nonprofits and the limit for each is $5,000. They don’t always get what they ask, based on previous years. This program also encourages the groups to be careful about what goods they receive from the public. Commissioner Baney asked that COVO (Central Oregon Veterans’ Outreach) be included on the list since they do cleanup of camps and are presently limited to just $500. Chair DeBone added that he supports working with COVO to see what their requirements might be. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 4. Before the Board was Consideration of Signature of Resolution No. 2012- 096, Adopting the Community Corrections Plan for July 1, 2012 through June 30, 2013. Ken Hales gave a brief overview of the Plan. By law, the County is responsible for supervision of offenders in the community. The Plan is unchanged from prior years and the dollar amount is the same. The Deschutes County Public Safety Coordinating Council approved the Plan previously. Commissioner Baney asked about the funding and service levels, and how well they are connected. Mr. Hales said it is challenging. There were some measures put into place during the past couple of years that reduced funding and caseload . However, the ones that were eliminated from the caseload were the easier ones, so it is now more difficult to handle the others. The State is reviewing the funding formula to possibly recalculate it, and he is hopeful that the formula will be adjusted to allow more funds for the same number of offenders. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 27, 2012 Page 3 of 8 Pages Commissioner Baney feels there has been a tipping point reached, and this next legislative session is an important one for addressing this issue. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2012-309, an Agreement with Telecare Mental Health Services regarding 24-Hour Secure Residential Treatment Facilities. Lori Hill explained that this is the 16-bed facility located on Poe Sholes Road, which is fully funded by the State. About half of the funds are paid direct to the provider and the rest flow through the County. Commissioner Baney asked what would happen if this facility was not present. Ms. Hill replied that their local clients would end up in other parts of the State, or might end up staying at the State Hospital longer. They are at capacity now and this is typical. BANEY: Move signature of Document No. 2012-309. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 6. Before the Board was Consideration of Signature of Resolution No. 2012- 066, Initiating the Vacation of a Portion of the 1911 H.B. Ford Road. George Kolb said that this vacation would allow the property owner to better irrigate his land. There are no access issues and no reasons the Road Department would need this for right-of-way purposes. There will be a hearing just in case someone in that area is interested or wants to comment. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 27, 2012 Page 4 of 8 Pages 7. Before the Board was Consideration of Signature of Order No. 2012-028, Accepting the Engineer’s Report and Setting a Public Hearing regarding the Vacation of a Portion of the 1911 H.B. Ford Road. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 8. Before the Board was Consideration of Board Signature of Document No. 2012-368, an Intergovernmental Agreement for Maintenance of Foster Road within the Beaver Special Road District. Mr. Kolb said that Beaver Special Road District will improve the road to County standards but the County was not obligated to maintain it. In 2009 the County allowed collectors to be added to the County road system. They have worked out a formula that allows for maintenance responsibilities to be computed and provided, based on the amount of through and local traffic. The Road Department will take care of signs, chip sealing, striping, etc. and the District will cover normal maintenance such as snow removal. This agreement is specific to this road and not a general policy. Commissioner Baney is pleased that they could work so well together and come to a viable solution. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. The minutes of the June 18 minutes were removed as the Board had not had a chance to review them. BANEY: Move approval. DEBONE: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 27, 2012 Page 5 of 8 Pages VOTE: BANEY: Yes. DEBONE: Chair votes yes. Consent Agenda Item 9. Signature of Order No. 2012-027, Cancelling Uncollectible Personal Property Taxes 10. Signature of Document No. 2012-347, an Acceptance Deed for a Right-of- Way/Slope Easement on Diamondback Lane 11. Signature of Document No. 2012-405, the Annual Boating Safety and Law Enforcement Services Agreement between the Sheriff’s Office Services and the Oregon State Marine Board 12. Signature of Interim County Administrator of Document No. 2012 -388, a Short- term License to Utilize County-owned Property for Construction Purposes 13. Signature of Document No. 2012-378, a Lease with the State of Oregon Building Codes Division to Occupy County-owned Property 14. Signature of Resolution No. 2012-064, Transferring Appropriations in the Legal Counsel Fund 15. Signature of Resolution No. 2012-086, Transferring Appropriations in the Health Benefits Trust Fund 16. Signature of Resolution No. 2012-087, Transferring Appropriations in the Solid Waste Fund 17. Signature of Resolution No. 2012-088, Transferring Appropriations in the Building Services Fund 18. Signature of Resolution No. 2012-089, Transferring Appropriations from the General Fund Contingency to Property Management/Administration 19. Signature of Resolution No. 2012-090, Transferring Appropriations within the General Fund, Non-Departmental Category 20. Signature of Resolution No. 2012-091, Transferring Appropriations in the Campus Improvement Fund 21. Signature of Resolution No. 2012-094, Transferring Appropriations in the Natural Resources Protection Fund Minutes of Board of Commissioners’ Business Meeting Wednesday, June 27, 2012 Page 6 of 8 Pages 22. Signature of Resolution No. 2012-095, Transferring Appropriations in the General Fund – Veterans’ Services Department 23. Signature of Resolution No. 2012-097, Transferring Appropriations from the General Fund Contingency to the Fair & Expo Fund 24. Signature of Resolution No. 2012-098, Transferring Appropriations in the Deschutes County Fair & Expo Center – Capital Reserves Fund 25. Signature of a Letter Accepting the Resignation of Paul Stell from the Deschutes County Weed Advisory Board, and Thanking him for his Service 26. Signature of a Letter Appointing Sandy Conaway to the Deschutes County Weed Advisory Board, through December 31, 2012 27. Signature of a Letter Reappointing Patricia Moore to the Deschutes County Dog Control Board of Supervisors, through June 30, 2014 28. Signature of a Letter Reappointing Cindy Van Patten to the Board of Four Rivers Vector Control District, through June 30, 2016 29. Signature of Letters Accepting the Resignation of Susan McCoy and Laura “Lolly” Nelson from the Deschutes County Children & Families’ Commission Board, and Thanking them for their Service 30. Signature of Letters of Appointment to the Deschutes County Extension/4-H Advisory Council: Katrina Van Dis and Gaye Hoagland, through December 31, 2015; and Dan Sherwin through December 31, 2015 31. Approval of Minutes: Business Meeting of June 18, 2012 Work Session of June 6 and 18, 2012 CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 32. Before the Board was Consideration of Signature of Resolution No. 2012- 060, Transferring Appropriations for Various Sunriver Service District Funds (Personnel and Contingency). BANEY: Move signature. DEBONE: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 27, 2012 Page 7 of 8 Pages VOTE: BANEY: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 33. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $19,831.65 (two weeks). BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 34. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $15,980.44 (two weeks). BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 35. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,388,057.78 (two weeks). BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Chair votes yes. 36. ADDITION TO THE AGENDA Commissioner Baney complimented Ronda Connor and Dave Inbody for their hard work in getting the DOC (the employee health clinic and phannacy) in place. It will be a great benefit for the County and its employees. Being no further items addressed, the meeting adjourned at 10:30 a.m. DATED this ) t -!!Y Day of P2012 for the Deschutes County Board of Commissione ~ ...... Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, June 27, 2012 Page 8 of 8 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JUNE 27, 2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Signature of Resolution No. 2012-093, Establishing Solid Waste Disposal Fee Waiver Amounts for Fiscal Year 2012-13 Timm Schimke, Solid Waste Department Suggested Action: Move Signature ofResolution No. 2012-093. 4. CONSIDERATION of Signature of Resolution No. 2012-096, Adopting the Community Corrections Plan for July 1, 2012 through June 30, 2013 -Ken Hales and/or Tanner Wark, Community Justice Department Suggested Action: Move Signature ofResolution No. 2012-096. 5. CONSIDERATION of Signature of Document No. 2012-309, an Agreement with Telecare Mental Health Services regarding 24-Hour Secure residential Treatment Facilities -Lori Hill, Health Services Suggested Action: Move Signature ofDocument No. 2012-309. Board of Commissioners' Business Meeting Agenda Wednesday, June 27,2012 Page 1 of7 Pages 6. CONSIDERATION of Signature of Resolution No. 2012-066, Initiating the Vacation ofa Portion of the 1911 H.B. Ford Road -George Kolb, Road Department Suggested Action: Move Signature ofResolution No. 2012-066. 7 . CONSIDERATION of Signature of Order No. 2012-028, Accepting the Engineer's Report and Setting a Public Hearing regarding the Vacation of a Portion of the 1911 H.B. Ford Road -George Kolb, Road Department Suggested Action: Move Signature ofOrder No. 2012-028 8. CONSIDERATION of Board Signature of Document No. 2012-368, an Intergovernmental Agreement for Maintenance of Foster Road within the Beaver Special Road District -George Kolb, Road Department Suggested Action: Move Signature ofDocument No. 2012-368. CONSENT AGENDA 9. Signature of Order No. 2012-027, Cancelling Uncollectible Personal Property Taxes 10. Signature of Document No. 2012-347, an Acceptance Deed for a Right-of Way/Slope Easement on Diamondback Lane 11. Signature of Document No. 2012-405, the Annual Boating Safety and Law Enforcement Services Agreement between the Sheriff s Office Services and the Oregon State Marine Board 12. Signature of Interim County Administrator of Document No. 2012-388, a Short term License to Utilize County-owned Property for Construction Purposes 13. Signature of Document No. 2012-378, a Lease with the State of Oregon Building Codes Division to Occupy County-owned Property 14. Signature of Resolution No. 2012-064, Transferring Appropriations in the Legal Counsel Fund 15. Signature of Resolution No. 2012-086, Transferring Appropriations in the Health Benefits Trust Fund Board of Commissioners' Business Meeting Agenda Wednesday, June 27, 2012 Page 2 of7 Pages 16. Signature of Resolution No. 2012-087, Transferring Appropriations in the Solid Waste Fund 17. Signature of Resolution No. 2012-088, Transferring Appropriations in the Building Services Fund 18. Signature of Resolution No. 2012-089, Transferring Appropriations from the General Fund Contingency to Property Management/Administration 19. Signature of Resolution No. 2012-090, Transferring Appropriations within the General Fund, Non-Departmental Category 20. Signature of Resolution No. 2012-091, Transferring Appropriations in the Campus Improvement Fund 21. Signature of Resolution No. 2012-094, Transferring Appropriations in the Natural Resources Protection Fund 22. Signature of Resolution No. 2012-095, Transferring Appropriations in the General Fund -Veterans' Services Department 23. Signature of Resolution No. 2012-097, Transferring Appropriations from the General Fund Contingency to the Fair & Expo Fund 24. Signature of Resolution No. 2012-098, Transferring Appropriations in the Deschutes County Fair & Expo Center -Capital Reserves Fund 25. Signature of a Letter Accepting the Resignation of Paul Stell from the Deschutes County Weed Advisory Board, and Thanking him for his Service 26. Signature of a Letter Appointing Sandy Conaway to the Deschutes County Weed Advisory Board, through December 31, 2012 27. Signature of a Letter Reappointing Patricia Moore to the Deschutes County Dog Control Board of Supervisors, through June 30, 2014 28. Signature of a Letter Reappointing Cindy Van Patten to the Board of Four Rivers Vector Control District, through June 30, 2016 29. Signature of Letters Accepting the Resignation of Susan McCoy and Laura "Lolly" Nelson from the Deschutes County Children & Families' Commission Board, and Thanking them for their Service 30. Signature of Letters of Appointment to the Deschutes County Extensionl4-H Advisory Council: Katrina Van Dis and Gaye Hoagland, through December 31, 2015; and Dan Sherwin through December 31, 2015 Board of Commissioners' Business Meeting Agenda Wednesday, June 27,2012 Page 3 of 7 Pages 31. Approval of Minutes: • Business Meeting of June 18,2012 • Work Session of June 6 and 18,2012 CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 32. CONSIDERATION of Signature of Resolution No. 2012-060, Transferring Appropriations for Various Sunriver Service District Funds (Personnel and Contingency) CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 33. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 34. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 35. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 36. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, June 27,2012 Page 4 of 7 Pages FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, June 25 10:00 a.m. Board of Commissioners' Work Session (note earlier time) 12 noon Lunch meeting with Consultant re: County Administrator Recruitment Tuesday, June 26 11:30 a.m. Annual Lunch Meeting with the Black Butte Ranch Service District Board 4:00p.m. BLM Sage Grouse Planning Meeting Wednesday, June 27 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, June 28 8 a.m.-2 p.m. Elected Officials Tour of National Forest (meet at new USFS Headquarters) Monday, July 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, July 4 Most County offices will be closed to observe Independence Day. Tuesday, July 10 9:00a.m. Joint Meeting with City of Bend Council, at the County 5:00p.m. Project Wildfire Recognition Meeting Wednesday, July 11 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, June 27,2012 Page 5 of7 Pages Thursday, July 12 7:00 a.m. Regular Meeting with the City of Redmond Council -Redmond Council Chambers 4:00p.m. Open House/Joe Stutler Retirement Event Road Department Monday, July 16 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s} Thursday, July 17 8:00a.m. Regular Joint Meeting with City of Sisters Council, in Sisters Monday, July 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, July 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 5:30 p.m. Regular Dinner Meeting with the Judges -Boston's Monday, July 30 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Wednesday, August 1 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, June 27, 2012 Page 6 of 7 Pages Wednesday, August 8 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, August 15 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, August 20 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, August 22 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, August 29 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, September 3 Most County offices will be closed to obsen;e the Labor Day holiday Wednesday, September 5 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, June 27,2012 Page 7 of 7 Pages