HomeMy WebLinkAboutRes 088 - Transfer Appropr - Building SvcsDeschutes County Board of Commissioners
l300 NW Wall St., Suite 200, Bend, OR 97701~1960
(541) 388~6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 27, 2012
Please see directions for completing this document on the next page.
DATE: June 15,2012
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-088, transfer of appropriation in the Building Services
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-088. Actual expenditures are projected to exceed the amounts
originally appropriated in the Personnel and Materials & Service budgetary categories for the following
unanticipated expenditures: The FY 2012 budget did not include appropriation for step increases, which
t were subsequently granted, employee time management sell backs were higher than anticipated, the
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J cost for electricity increased from what was anticipated and the method for allocating telephone
expenses changed. In the past, each department would pay their telephone bills individually. The
Property and Facilities Department now pays all telephone bills and then allocates costs as part of the
internal service charges. These expenditures were not anticipated at the time of the FY 2012 budget.
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FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Personnel and Materials & Service for $155,390 is
required.
I RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-088.
ATTENDANCE: Marty Wynne
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DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Susan Ross, Property & Facilities 383~6713
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1, REVIEWED
LEGAL COUNSEL
For Recording Starn Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-088 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Property & Facilities Director requesting a transfer
of appropriations, and
I WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
~ accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 620-1000-501.97 -01 Deschutes County Building Services,
Contingency $ 155,390
TO: 620-1000-419.15-20 Deschutes County Building Services,
Building Maintenance Specialist $ 18,000
TO: 620-1000-419.15-27 Deschutes County Building Services,
Custodial Supervisor $ 2,600
TO: 620-1000-419.15-30 Deschutes County Building Services,
Building Maintenance Specialist III $ 1,650
TO: 620-1000-419.18-72 Deschutes County Building Services,
Time Management $ 10,000
TO: 620-1000-419.18-76 Deschutes County Building Services,
Overtime $ 2,000
TO: 620-1000-419.18-77 Deschutes County Building Services,
On-Call $ 3,000
TO: 620-1000-419.18-88 Deschutes County Building Services,
Admin Assistant $ 500
TO: 620-1000-419.22-01 Deschutes C.ounty Building Services,
FICA/Medicare $ 2,890
PAGE 1 OF 2-RESOLUTlON NO. 2012-088 (6127/12)
TO: 620-1000-419.23-01 Deschutes County Building Services,
PERS -Employee/Employer $ 4,750
TO: 620-1000-419.53-10 Deschutes County Building Services,
Telephone $ 60,000
TO: 620-1000-419.62-10 Deschutes County Building Services,
Electricity $ 50,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ____th day of June, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2-RESOLUTION NO. 2012-088 (6/27112)
Lacy Nichols 1
I From: Susan Ross
Sent: Monday, May 21,20122:53 PM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria
Subject: Appropriation Transfer
Attachments: Appropriation Transfer Fund 620.xls; Appropriation Transfer Fund 001 Dept 25.xls
Hi Marty. Please see attached requests for appropriation transfers in fund 620 and 001-2500. Let me know if you have
any questions .
Susan Ross I Director
Deschutes County Property & Facilities Department
. PO Box 6005 I Bend, Oregon 97708
• . 14 NW Kearney Avenue I Bend, Oregon 97701
• ·";1"";;,,, susan.ross@deschutes.org Tel: (541) 383-6713 I Fax: (541) 317-3168
www.deschutes.org
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Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 620-1000-419.15-20
2 620-1000-419.15-27
3 620-1000-419.15-30
4 620-1000-419.18-72
5 620-1000-419.18-76
6 620-1000-419.18-77
7 620-1000-419.18-88
8 620-1000-419.22-01
9 620-1000-419.23-01
10 620-1000-419.53-10
11 620-1000-419.62-10
12 620-1000-501.97-01
TOTAL
Cate~ory Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Personnel Building Maint Specialist
Personnel Custodial Supervisor
Personnel Building Maint Spec III
Personnel Time Management
Personnel Overtime
Personnel On-Call
Personnel Admin Assistant
Personnel FICA/Medicare
Personnel PERS
Materials & Services Telephone
Materials & Services Electricity
Contingency Contingency
Current
Budgeted Revised
Amount To (From) Budget
69,305 18,000 87,305
56,519 2,600 59,119
121,873 1,650 123,523
10,000 10,000 20,000
2,000 2,000 4,000·
25,000 3,000 28,000
10,951 500 11,451 I
10,491 2,890 13,381
17,713 4,750 22,463
4,000 60,000 64,000
90,000 50,000 140,000
334,387 (155,390) 178,997
752,239 -752,239
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The personnel services category, in the FY 2012 original budget, did not include appropration for step increases. Step increases
were granted and additional appropriation in the personnel category is required. Employees opting for Time Management
exceeded the amount anticipated as well. Materials & Services requires additional appropriation for a couple of reasons.
First, the method of charging out telephone expenses has changed. Instead of charging to each individual department for their
telephone expenses, it is all being charged to the Property& Facilities Fund and will be allocated out as part of the
internal service charges. Secondly, the cost for electricity increased higher than we had anticipated.
Fund: Building Services
Dept: Property & Facilities
Requested by: Susan Ross
Date: May 21,2012