HomeMy WebLinkAboutRes 095 - Transfer Appropr - Vet Svcs FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 27, 2012
Please see directions for completing this document on the next page.
DATE: June 18,2012
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-095, transfer of appropriation to the General Fund
Veterans' Services Deparment.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-095. Expenditures in excess of those previously approved will be
necessary during FY 2012 and therefore additional appropriation is necessary in the Materials &
Services category of the General Fund's Veterans' Services Department..
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Veterans' Department Materials & Services category
for $5,300 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-095.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Erik Kropp 385-6584
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-095 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Veterans' Services Department requesting a
transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 General Fund-Non-Departmental,
Contingency $ 5,300
TO: 001-2300-444.41.10 General Fund-Veterans' Services,
Materials & Services -Water&Sewer $ 13,000
TO: 001-2300-444.43-45 General Fund-Veterans' Services,
Mat & Svcs -Maint Agreements $ 1,000
TO: 001-2300-444.53-30 General Fund-Veterans' Services,
Mat & Svcs Cellular $ 2,000
TO: 001-2300-444.61-55 General Fund -Veterans' Services,
Mat & Svcs -Office/Copier Supp $ 2,000
PAGE I OF2-RESOLUTlOI' NO. 2012-095 (6127112)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of June, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
l
I
.~
; PAGE 2 OF 2-REsOLUTION NO. 2012-095 (6/27112)
Lacy Nichols
From: Erik Kropp
Sent: Tuesday, June 19, 20128:45 AM
To: Marty Wynne; Lacy Nichols
Cc: Jeanine Faria; Keith MacNamara
Subject: FW: Appropriations transfer request
Attachments: Appropriation Transfer Fund 001 Dept 23.xls
I am approving this transfer.
-Erik
-----Original Message----
From: Keith MacNamara
Sent: Monday, June 18, 2012 3:25 PM
To: Erik Kropp; Marty Wynne
Cc: Lacy Nichols
Subject: Appropriations transfer request
I am requesting an appropriations transfer from contingency due to the reasons explained in the attached excel file. This
has to do with the new copy machine lease and increase in monthly expenses. We also obtained blackberry cell phones
in order for us to be connected at all time for the purpose of scheduling appointments and email while conducting
outreach services to the remote areas of the county. I would like to thank you for the time and efforts you put into my
request.
Keith
Keith Macnamara, BTC/USN Retired
Accredited Representative
Deschutes County Veterans Services
1130 NW Harriman
Bend, OR 97701
(541) 385-3214
*****CONFIDENTIALITY NOTICE*****
This e-mail may contain information that is confidential, or otherwise exempt from disclosure under applicable law. If
you are not the addressee or it appears from the context or otherwise that you have received this e-mail in error, please
advise me immediately by reply e-mail, keep the contents confidential, and immediately delete the message and any
attachments from your system.
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 001-2300-444.53-30
2 001-2300-444.61-55
3 001-2300-444.41-10
4 001-2300-444.43-45
5 001-4500-501.97-01
TOTAL
'-----
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency} Temp Help, Computer Hardware)
Materials & Services Cellular
Materials & Services Office/Copier Supplies
Materials & Services Water & Sewer
Materials & Services Maintenance Agreements
Contingency Contingency
Current
Budgeted
Amount To (From)
1,000 1,300
1,500 2,500
-700
-800
5,345,730 (5,300)
5,348,230 -
Revised
Budget
2,300
4,000
700
800
5,340,430
5,348,230
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The activities of the Veterans' Services office required expenditures in excess of what was approved in the original budget
Therefore, additional appropration is required in the Materials & Services category.
Fund:
Dept:
Requested by:
Date:
GeneralF-und
Veterans'Services
Keith Macnamara
June 18, 2012
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