HomeMy WebLinkAboutRes 097 - Transfer Appropr - to Fair-ExpoDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 27, 2012
Please see directions for completing this document on the next page.
DATE: June 20, 2012
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-097, transfer of appropriation from the General Fund
Contingency to the Fair & Expo Fund.
PUBLIC HEARING ON TillS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-097. Actual cost of various maintenance and repairs items as well as
the increased cost of natural gas are in excess of what was estimated at the time of the
FY 2012 budget. Additional appropriation is required in the Materials & Service Category, which will
be transferred from General Fund Contingency.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-097.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Dan Despotopulos, Fair & Expo Center 548-2711
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2011-2012 RESOLUTION NO. 2012-097 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 Deschutes County Non-Departmental,
Contingency $ 50,000
TO: 618-9600-453.42-30 Deschutes County Fair & Expo Center,
Grounds Upkeep, Landscaping $ 8,000
TO: 618-9600-453.43-45 Deschutes County Fair & Expo Center,
Maintenance Agreements $ 10,000
TO: 618-9600-453.44-40 Deschutes County Fair & Expo Center,
Equipment (Non-Office) $ 5,000
TO: 618-9600-453.54-10 Deschutes County Fair & Expo Center,
Advertising, Announcements $ 3,000
TO: 618-9600-453.61-32 Deschutes County Fair & Expo Center,
Equipment Repair & Maintenance $ 9,000
TO: 618-9600-453.62-40 Deschutes County Fair & Expo Center,
Natural Gas $ 15,000 I
I
PAGE I OF 2-RESOLUTION NO. 2012-097 (06/27/12)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____---day of June, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2-RESOWT10N NO. 2012-097 (06/27/12)
Lacy Nichols
From: Dan Despotopulos
Sent: Wednesday, June 20,20129:23 AM
To: Lacy Nichols; Marty Wynne
Subject: appropriations
Attachments: 20120620112340.pdf
Lacy/Marty:
I have attached two appropriations transfers jf you could prepare these the Fair/Expo Center would greatly appreciate it.
Thanks for all your help!
Dan
1
Deschutes County
Supplemental Grant Appropriation
and Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 618-9600-453.42-30
2 618-9600-453.43-45
3 618-9600-453.44-40
4 618-9600-453.54-10
5 618-9600-453.61-32
6 618-9600-453.62-40
7 001-4500-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Materials & Services Grounds Upkeep/Landscape
Materials & Services Maintenance Agreements
Materials & Services Equipment -Non Office
Materials & Services Announcements
Materials & Services Equipment R & M Supplies
Materials & Services Natural Gas
General Fund-Contingency Contingency
Current
Budgeted
Amount To (From)
-8,000
4,500 10,000
8,000 5,000
-3,000
800 9,000
31,000 15,000
5,345,730 (SO,OOO)
5,390,030 -
Revised
Budget
8,000
14,500
13,000
3,000
9,800
31,000
5,295,730
5,375,030 I
A transfer of appropriation is required for the follOWing reason and will be used for the following purpose:
Actual cost of various maintenance and repairs items and cost of natural gas are in excess of what was estimated at the time
the FY 2012 budget was prepared. Additional appropriation is required in the Materials & Services category.
Fund:
Dept:
Requested by:
Date:
Fair & Expo Center
Fair & Expo Center
Dan Despotopulos
June 19, 2012
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