HomeMy WebLinkAbout2012-07-02 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Monday, July 2, 2012
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JULY 2, 2012
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Erik Kropp, Interim County Administrator; Darryl Nakahira
and Capt. Mike Espinoza, Sheriff’s Office; Will Groves, Community Development;
and one other citizen. No representatives of the media were in attendance.
Chair DeBone opened the meeting at 10:02 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Signature of Document No. 2012-
387, an Amendment to an Intergovernmental Agreement with Jefferson
County regarding the Use of Jail Beds.
Capt. Espinoza gave a brief overview of the item. They had begun this process
during the last budget but this commits to a level of participation. They need to
have a target and know what they need to anticipate regarding the number of
beds, which inmates are sanctioned and so on. The number given represents
these and other factors for population relief.
Commissioner Unger asked about the five-day bed limit. Capt. Espinoza stated
they came up with ten beds, which allows Jefferson County the ability to
forecast how to staff and equip.
Minutes of Board of Commissioners’ Business Meeting Monday, July 2, 2012
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The Deschutes County jail reached maximum capacity and they needed to find
out if Jefferson County could take more for a three-day period, to learn if the
Court will put them on hold. They have to be arraigned within three days.
Commissioner Baney feels this is a short-term solution. They have to contract
with another agency, but by doing so have little oversight regarding how things
are handled, and whether they will be able to meet the requirements. Otherwise
this could result in major matrixing. Local jail expansion still needs to happen.
Utilizing another facility means an important part of public safety is being left
with little local control.
Commissioner Unger added that this gives time to look for better solutions.
Capt. Espinoza said there are a lot of dynamics with the prison population now.
It is much different than before. There are major issues regarding mental
health, age and addiction. The Sheriff’s Office has to account for all of this and
eventually most of these people will be back in the community.
It is difficult to oversee this from a distance. The agreement just covers bed
costs; the other costs such as medical are additional. Transportation is also a
problem, with time and effort needed to provide for court visits, medical care
and so on.
Chair DeBone stated that this is a step to commit towards this contract, but the
goal should be for more capacity in the County.
BANEY: Move signature of Document No. 2012-387.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
4. Before the Board was Consideration of Approval of Document No. 2012-
263, an Amendment to an Irrevocable Letter of Credit for Weston
Investment Co. LLC (Tetherow).
Will Groves said that the company that has taken over the project has
completed most of the infrastructure in this section of the development. The
sidewalks will be completed at the time homes are constructed. The three
remaining phases of the development are still under the bond.
Minutes of Board of Commissioners’ Business Meeting Monday, July 2, 2012
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There have been some changes regarding the funding level, and this requires
signatures acknowledging these changes, and several different motions.
BANEY: Move approval of Chair signature of the rejection of Amendment #1
to ILOC #NOS689980.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
BANEY: Move approval of ILOC Amendment #2 to ILOC #NOS689980.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
BANEY: Move signature of Document No. 2012-263.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
BANEY: Move approval except for the minutes of the June 27 business
meeting and work session (not yet reviewed).
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
5. Signature of Document No. 2012-444, Certifying Approval for NeighborImpact
to Receive Emergency Housing Funds
Minutes of Board of Commissioners’ Business Meeting Monday, July 2, 2012
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6. Approval of Minutes:
Board Meetings of June 18 and 27, 2012
Work Sessions of June 6, 18 and 27, 2012
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
7. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$43,381.69.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $360.30.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $925,827.23.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes .
10. ADDITIONS TO THE AGENDA
None were offered.
Being no fitrther items addressed, the meeting adjourned at 10:25 a.m.
DATED this I (~ --'Tf-~----,f______Day Of_~2012 for the
Deschutes County Board of Commissio~O
Anthony DeBone, Chair
Alan Unger, Vice Chair
ATTEST: Tam ~oner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Monday, July 2 , 2012
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, JULY 2, 2012
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Signature of Document No. 2012-387, an Amendment
to an Intergovernmental Agreement with Jefferson County regarding the Use of
Jail Beds Capt. Mike Espinoza or Darryl Nakahira, SherifFs Office
Suggested Motion: Move signature ofDocument No. 2012-387.
4. CONSIDERATION of Approval of Document No. 2012-263, an Amendment
to an Irrevocable Letter of Credit for Weston Investment Co. LLC (Tetherow)
Will Groves, Community Development
Suggested Motions:
• Move approval ofChair signature ofthe rejection ofAmendment #1 to ILOC
#NOS689980.
• Move approval ofILOC Amendment #2 to ILOC #NOS689980.
• Move approval ofsignature ofDocument No. 2012-263.
Board of Commissioners' Business Meeting Agenda Monday, July 2,2012
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CONSENT AGENDA
5. Signature of Document No. 2012-444, Certifying Approval for
NeighborImpact to Receive Emergency Housing Funds
6. Approval of Minutes:
• Board Meetings of June 18 and 27,2012
• Work Sessions of June 6, 18 and 27, 2012
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
10. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board of Commissioners' Business Meeting Agenda Monday, July 2,2012
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FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TrY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, July 2
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, July 4
Most County offices will be closed to observe Independence Day.
Tuesday, July 10
5:00 p.m. Project Wildfire Recognition Meeting
Wednesday, July 11
10:00 a.m. Board of Commissioners' Meeting
1:30p.m. Administrative Work Session -could include executive session(s)
Thursday, July 12
7:00a.m. Regular Meeting with the City of Redmond Council-Redmond Council Chambers
4:00p.m. Open House/Joe Stutler Retirement Event -Road Department
Monday, July 16
10:00 a.m. Board of Commissioners' Meeting
1:30p.m. Administrative Work Session could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, July 2,2012
Page 3 of5
Thursday, July 17
8:00 a.m. Regular Joint Meeting with City of Sisters Council, in Sisters
Monday, July 23
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, July 25
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
5:30 p.m. Regular Dinner Meeting with the Judges Boston's
Monday, July 30
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, August 1
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session( s)
Monday, August 6
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, August 8
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, August 15
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, July 2, 2012
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1 !
I Monday, August 20
J 10:00 a.m. Board of Commissioners' Meeting
1
j I :30 p.m. Administrative Work Session -could include executive session(s)
t
i Wednesday, August 22
10:00 a.m. Board of Commissioners' Meeting t 1:30p.m. Administrative Work Session -could include executive session(s)
I Monday, August 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, August 29
10:00 a.m. Board of Commissioners' Meeting
1:30p.m. Administrative Work Session could include executive session(s)
Monday, September 3
Most County offices will be closed to observe the Labor Day holiday
Wednesday. September 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TIY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Monday, July 2,2012
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