HomeMy WebLinkAboutDoc 387 - IGA - Jeff Co - Jail SpaceDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of July 2, 2012
DATE: June 26,2012
FROM: Darryl Nakahira Sheriff's Office: 617-3369
TITLE OF AGENDA ITEM:
Consideration of Board signature of Deschutes County Intergovernmental Agreement (IGA) 2012-387. The
IGA Jefferson and Deschutes Counties for the use of Jail Beds. It is an addendum to IGA 2009-645.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Previously, the Deschutes County Sheriff's Office had entered into an IGA with the Jefferson County
Sheriff's Office for the use of jail beds in Jefferson County. The previous IGA allowed Deschutes County to
pay for the actual beds used. In this IGA, the Deschutes County Sheriffs Office agrees to pay Jefferson
County Sheriff's Office for a set number of beds on an annual basis, regardless of actual use.
Due to recent overcrowding in the Deschutes County Adult Jail, the Deschutes County Sheriff's
Office has entered this agreement with the Jefferson County Adult Jail to avoid having to use a
matrix system to release inmates when the jail has reached capacity.
FISCAL IMPLICATIONS:
The Sheriffs Office has budgeted $146,000 for FY 2013.
Deschutes County shall pay Jefferson County Sixty-two Dollars and Ninety-eight Cents ($62.98)
per bed per day for ten beds for FY 2012-2013. The cost for bed space will increase each July 1,
commencing July 1,2013, based on the Consumer Price Index for all Urban Consumers (CPI-U).
In addition, Deschutes and Jefferson agree to an increase of up to three beds for no longer than five
days; however, additional bed space shall be at the discretion of the Jefferson County Sheriff.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign Deschutes County Services Contract Document 2012-387.
ATTENDANCE:
Captain Mike Espinoza, Sheriff s Office
Darryl Nakahira, Sheriff s Office
DISTRIBUTION OF DOCUMENTS:
Call Pat Davis, Sheriffs Office Legal Assistant, x3367, or email when ready for pick up.
DESCHUTES COUNTY DOCUMENT SUMMARY
Date: June 20,2012 Department: Sheriffs Office
Contractor/Supplier/Consultant Name: N/A
Type of Document: Document 2012-387 is an Intergovernmental Agreement (IGA)
between Jefferson and Deschutes Counties for the use of Jail Beds. It is an addendum
to IGA 2009-645.
Goods and/or Services: Jefferson County has agreed to allow Deschutes County to
pay for the use of jail beds in Jefferson County.
Background & History: Previously, the Deschutes County Sheriffs Office had
entered into an IGA with the Jefferson County Sheriffs Office for the use of jail beds in
Jefferson County. The previous IGA allowed Deschutes County to pay for the actual
beds used. In this IGA, the Deschutes County Sheriffs Office agrees to pay Jefferson
County Sheriffs Office for a set number of beds on an annual basis, regardless of
actual use.
Due to recent overcrowding in the Deschutes County Adult Jail, the Deschutes County
Sheriffs Office has entered this agreement with the Jefferson County Adult Jail to avoid
having to use a matrix system to release inmates when the jail has reached capacity.
Agreement Starting Date: This is an addendum to IGA 2009-645 which was effective
on November 30,2009 and will expire June 30, 2012
Ending Date: June 30, 2013
Annual Value or Total Payment: Deschutes County shall pay Jefferson County Sixty
two Dollars and Ninety-eight Cents ($62.98) per bed per day for ten beds for FY 2012
2013. The cost for bed space will increase each July 1, c,ommencing July 1, 2013,
based on the Consumer Price Index for all Urban Consumers (CPI-U).
In addition, Deschutes and Jefferson agree to an increase of up to three beds for no
longer than five days; however, additional bed space shall be at the discretion of the
Jefferson County Sheriff.
D Insurance Certificate Received (check box) N/A
Insurance Expiration Date:
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
t:8J Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? ~ Yes o No
If No , has budget amendment been submitted? 0 Yes o No
Is this a Grant Agreement providing revenue to the County? 0 Yes ~ No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Darryl Nakal"iira, Sheriff's Office Legal Counsel
Ph e #: 541-617-3369
Sheriff's Approval: --JL-~f---1S'?'9'---t---<-----{:Z-z-(<
Date
Distribution of Document: Call Pat Davis, x3367, Sheriff's Office Legal Assistant,
when ready for pick up .
Official Review:
County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K)
~ Administrator (if >$25K but <$150K; if >$150K, SOCC Order No . _____
Legal Review ~1W .. ~ Date ~/2.III~
Document Number 2 ~12-387
M-0 8 7-1~
ADDENDUM TO INTERGOVERNMENTAL AGREEMENT FOR JAIL BEDS
This Addendum to that Intergovernmental Agreement between Jefferson County
(Jefferson) and Deschutes County (Deschutes), recorded in Jefferson County as M-203-09 and in
Deschutes County as DC-2009-645, modifies the Duration (Section 3), Rent (Section 5), and
Maintenance and Operation of Jail (Section 7) as follows:
1) Replace in Section 3. Duration. This Agreement shall expire at 11 :59 p.m. on June 30,
2013. However, this Agreement may be continued on a year to year basis if agreed to by
the parties in writing.
/()lHJ ~1')..O11:l
2) Add in SectiOIt1r. Rent. Effective May 1,2012, Deschutes shall pay to Jefferson Sixty
two Dollars and Ninety-eight Cents ($62.98) per bed per day for ten (10) beds for FY
2012-2013, regardless of actual use. The cost for bed space will increase each July 1,
commencing July 1,2013, by the Consumer Price Index for all Urban Consumers (CPI
U). Deschutes and Jefferson agree to an increase of up to three beds for no longer than
five (5) days; however, additional bed space shall be at the discretion of the Jefferson
County Sheriff. All rent shall be due and payable to Jefferson by Deschutes on a monthly
basis.
3) Add in Section 7 (F). Transportation. Deschutes is responsible for inmate transports,
court appearances, and pickup for disciplinary issues.
4) Add in Section 7 (B). Referral of lrunates. Deschutes will screen and classify irunates
and will knowingly send only those inmates suitable for Jefferson jail housing.
The parties agree to a review of this Agreement six months from the date of this Addendum.
All other terms to remain unchanged.
JEFFERSON COUNTY SHERIFF
~--Date: lJ6 -//-/2 '
Page 1 of 2
Addendum to Jail Bed IGA-Jefferson/Deschutes
DC - 2 0 1 2 - 3 8 7
------------------
M-087-12
JEFFERSON COUNTY BOARD OF COMMISSIONERS
Date: (p It 3 /I:L
--~/~~/~---------
L~dz:::~
Mike Ahem, Commissioner
Jo Hatfield, Chair
Larry
Date: {~ Z 2-'Ie --=---------------
DESCHUTES COUNTY ADMINISTRATOR
Date:
Eric Kropp, Interim Administrator
Page 2 of 2
Addendum to Jail Bed IGA -Jeffer son/Deschutes