HomeMy WebLinkAboutDoc 413 - Redmond HS AgrmtDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of July 11,2012
Please see directions for completing this document on the next page.
DATE: July 2, 2012
FROM: Laurie Craghead Legal 388-6623
TITLE OF AGENDA ITEM:
Consideration and signature of Contract Nos. 2012-412 and 2012-413 for Animal Shelter Services to be
provided by the Humane Society of Central Oregon and Humane Society of Redmond.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
The three-year contracts contracts with the Humane Society of Central Oregon ("HSCO") and the
Humane Society of Redmond ("HSR") to provide animal shelter services for impounded animals and
for strays brought in by the public expired June 30, 2012. The Board of County Commissioners
previously approved Resolution 2012-085 awarding the sole source contracts to the two shelters. The
Agenda Request for that resolution explains the necessity of that resolution and the terms of the
contracts.
FISCAL IMPLICATIONS:
At this time, all dollar amounts in the contracts remain the same as the 2009 contract.
RECOMMENDATION & ACTION REQUESTED:
Motion 1: Move approval of Contract No. 2012-412, subject to insurance certificate.
Motion 2: Move approval of Contract No. 2012-413, subject to insurance certificate.
ATTENDANCE: Laurie Craghead
DISTRIBUTION OF DOCUMENTS:
Copy to Laurie Craghead. Originals to the shelters.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director, If the document is to be on a Board
agenda, the Agenda Request Form is also required, If this form is not included with the document, the document will be returned to
the Department Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 107/05/121 Department: ILegalj
Contractor/Supplier/Consultant Name: IHumane Society of Redmondl
Contractor Contact: IChris Bauersveldl Contractor Phone #: 1541j
1923-08821
I Type of Document: Services agreement
I Goods and/or Services: Animal impoundment and maintenance care, providing
shelter, food, health care, adoption, transfer euthanasia and disposal of the animals
impounded. Also to provide education, community service and advertising to support
other programs provided.
Background & History: Current contract expired on June 30, 2012. This proposed
contract is for one year only and will expire on June 30,2013. No other changes to the
contracts have been made.
Agreement Starting Date: 107/01/121 Ending Date: 106/30/131
Annual Value or Total Payment: 1$65,0001
o Insurance Certificate Receiied (cleck box)
Insurance Expiration Date:
Check all that apply: o RFP, Solicitation or Bid Process o Informal quotes «$150K)
I2.?J Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? I2.?J Yes D No
If No, has budget amendment been submitted? DYes D No
Is this a Grant Agreement providing revenue to the County? D Yes ~ No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
7/6/2012
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance:
Name:
Phone #: 11-.._---'
Departmental Contact and Title: Laurie E. Craghead, Asst. Legal Counsel
Phone #: 541-388-6623
Department Director Approval: ___________
Signature Date
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
Vu-~~
Official Review:
County Signature Required (check one): ~BOCC Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, OCC Order No. _+-__-')
Legal Review
Document Number 2012-413
7/6/2012