HomeMy WebLinkAboutDoc 438 - Amend IGA - Beh Health SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of July 11, 2012
July 5, 2012
Nancy Mooney, Contract Specialist, Deschutes County Health Services, 322-7516
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document #2012-438, Amendment #12 to the Intergovernmental Financial
Agreement Award #134309 between Deschutes County Health Services, Behavioral Health Division and the
Oregon Health Authority.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
The Oregon Health Authority (aHA) was created by the 2009 Oregon legislature to bring most health-related
programs in the state into a single agency. aHA is at the forefront of lowering and containing costs, improving
quality and increasing access to health care in order to improve the lifelong health of Oregonians. In the public
sector, aHA will consolidate most of the state's health care programs, including Addictions &Mental Health
Services (AMH), Public Health, the Oregon Health Plan (OHP), HealthyKids Connect, employee benefits and
public-private partnerships. This will give the state greater purchasing and market power to begin tackling issues
with costs, quality, lack of preventive care and health care access. In both the public and the private sector, aHA
will be working to fundamentally improve how health care is delivered and paid for. aHA will also be working to
reduce health disparities and to broaden the state's public health focus.
The 2011-2013 Intergovernmental Agreement for the Financing of Community Addictions and Mental Health
Services sets the dollar amounts and guidelines for Deschutes County Health Services to provide or
coordinate provision of behavioral health as well as alcohol, other drug and problem gambling prevention
and treatment services for the next two years.
Amendment #12 to the agreement provides funding for alcohol and other drug abuse prevention and
treatment. Some of these funds will be passed through to the Commission on Children & Families to help
fund activities that will focus on increasing and enhancing instruction on the subject of alcohol, tobacco and
other drug and related adolescent risk behaviors such as problem gambling, bullying and suicide.
FISCAL IMPLICATIONS:
Maximum Compensation is $180,000.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Document #2012-438, Amendment #12 to the Intergovernmental Financial Agreement
Award #134309 between Deschutes County Health Services. Behavioral Health and the Oregon Health Authority
is requested.
ATTENDANCE: Barrett Flesh, Program Manager
DISTRIBUTION OF DOCUMENTS:
Fax or E-mail the signature page and completed, signed "Document Return Statement" to April Barrett at (503)
373-7365, fully executed original to County Clerk and copy to Nancy Mooney.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form Is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Adminlslrator or Department Director. If the document Is to be on a Board
agenda, the Agenda Request Form Is also required. If this form Is not included with the document, the document will be retumed to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Boartl Secretary.)
Please complete all sections above the Official Review line.
Date: I June 27, 2012
Department: I Health Services, Behavioral Health I
Contractor/Supplier/Consultant Name: I Oregon Health Authority
Contractor Contact: April Barrett Contractor Phone #: 1 503-945-58211 1
Type of Document: Amendment #12 to Intergovemmental Agreement #134309
Goods and/or Services: Deschutes County Health Services (DCHS) provides or coordinates
the pmvision of mental health and developmental disability treatment services to individuals;
services may include alcohol and drug treatment, problem gambling prevention treatment
services, transportation services, housing services and the pmvision of peer resources.
Background & History: The intergovemmental agreement between the Oregon Health
AuthOrity (OHA) and DCHS provides the financing for mental health and addiction services and
sets forth the guidelines for DCHS to provide or coordinate provision of mental health services
to individuals.
Amendment #12 to the agreement pmvides funding for alcohol and other drug abuse prevention
and treatment. Some of these funds will be passed thmugh to the Commission on Children &
Families to help fund activities that will focus on increasing and enhancing instruction on the
subject of alcohol, tobacco and other drug and related adolescent risk behaviors such as
pmblem gambling, bullying and suicide.
Agreement Starting Date: 1 July 01, 2011 1 Ending Date: 1 June 30, 2013 1
Annual Value or Total Payment: 1 Maximum Compensation is $180,000.1
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
r2l Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: {Included in current budget? [8J Yes D No
If No, has budget amendment been submitted? DYes D No
6/27/1.012
Is this a Grant Agreement providing revenue to the County? 0 Yes rgj No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FrE will be hired with grant funds, confirm that Personnel has been notified that it is a
grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance: Name:
Phone#:C]
Departmental Contact and Title: I Nancy Mooney, Contract Specialist I
Phone #: I 541-322-7516 I
Department Director Approval: ~l ~-A-~YY)~V1'O~__tt_\L;_Cl->-\~~L_
Signature Date
Distribution of Document: Fax the Signature page and completed, signed "Document
Retum Statement" to April D. Barrett at (503) 373-7365, fully executed copy to Nancy Mooney.
Official Review:
County Signature Required (check one): ~ BOCC 0 Department Director (if <$251<)
o Administrator (if >$25K ~u"t <~OK; if >$150K, SOCC o.rder No. _____)
Legal Review ~~ [~ta;J! Date 1 ~ ? / ( z-
Document Number: =20=-1=2=--4..:..;::3=8______
6127/2012
I
ADMINISTRATIVE SERVICES DIVISION)(Qti~'tmrot
of Human Services Office of Contracts and Procurement
John A. Kitzhaber, MD, Governor 250 Winter St NE, Room 306
Salem, OR 97301
Voice: (503) 945-5818
FAX: (503) 378-4324
DOCUMENT RETURN STATEMENT
Re: Amendment #12 to Agreement #134309 hereinafter referred to as "Document."
Please complete the fonowing statement and return it along with the completed signature page and the
Contractor Data and Certification page and/or Contractor Tax Identification Information form (if
applicable).
Important: If you have any questions or find errors in the above referenced Document, please contact
the contract specialist, April D. Barrett at (503) 945-5821.
(Name) (Title)
received a copy of the above referenced Document, between the State of Oregon, acting by and through
its Oregon Health Authority, and Deschutes County, bye-mail from Tami Goertzen on June 14,2012.
On _________, I signed the electronically transmitted Document without
(Date)
change. I am returning the completed signature page and Contractor Data and Certification page and/or
Contractor Tax Identification Information form (if applicable) with this Document Return Statement.
!
(Authorizing Signature) (Date)
ADMINISTRATIVE SERVICES DIVISION ][eg~ilth
Office of Contracts and Procurement Authority
John A. Kitzhaber, MD, Governor 250 Winter St NE, Room 306
Salem, OR 97301
In compliance with the Americans with Disabilities Act, this Voice: (503) 945-5818
document is available in alternate formats such as Braille, FAX: (503) 378-4324
large print, audio recordings, Web-based communications
and other electronic formats. To request an alternate format, please send an e
mail to dhsalt@state.or.us or ca11503-378-3486 (voice) or 503-378-3523
(TTY) to arrange for the alternative fotnlat.
TWELFTH AMENDMENT TO
OREGON HEALTH AUTHORITY
2011-2013 INTERGOVERNMENTAL AGREEMENT FOR THE
FINANCING OF COMMUNITY ADDICTIONS AND MENTAL HEALTH
SERVICES AGREEMENT #134309
This Twelfth Amendment to Oregon Health Authority 2011-2013 Intergovernmental
Agreement for the Financing of Conununity Addictions and Mental Health Services dated as of
July 1,2011 (as amended, the "Agreement"), is entered into, as of the date of the last signature
hereto, by and between the State of Oregon acting by and through its Oregon Health Authority
("aHA") and Deschutes County ("County").
RECITALS
WHEREAS, aHA and County wish to modify the Financial Assistance Award set f011h
in Exhibit C of the Agreement.
NOW, THEREFORE, in consideration of the premises, covenants and agreements
contained herein and other good and valuable consideration the receipt and sufficiency of which
is hereby acknowledged, the pm1ies hereto agree as follows:
AGREEMENT
1. The financial and service information in the Financial Assistance Award are hereby
amended as described in Exhibit 1 attached hereto and incorporated herein by this
. reference. Exhibit 1 must be read in conjullction with the p0l1ion of Exhibit C of the
Agreement that describes the effect of an amendment of the financial and service
information.
2. Capitalized words and phrases used but not defined herein shall have the meanings
ascribed thereto in the Agreement.
__ ! EVIEWE-O ~l-ftaf)
LEGAL COUNSEL
DC -20 12-4 3 8
3. County represents and warrants to Department that the representations and warranties of
County set forth in section 4 of Exhibit F of the Agreement are true and correct on the
date hereof with the same effect as if made on the date hereof.
4. Except as amended hereby, all telms and conditions of the Agreement remain in full
force and effect.
5. This Amendment may be executed in any number of counterparts, all of which when
taken together shall constitute one agreement binding on all parties, notwithstanding that
all parties are not signatories to the same counterpart. Each copy of this Amendment so
executed shall constitute an original.
IN WITNESS WHEREOF, the parties hereto have executed this amendment as of the dates set
forth below their respective signatures.
Deschutes County Anthony DeBonc, Chair
By: Deschutes County Board of
Commissioners
Authorized Signature Title Date
State of Oregon acting by and through its Oregon Health Authority
By:
Stella Transue Date
Administrator, Office of Contracts and Procurement
Document date: 06/13/2012 Amendment #12 Page 2
Reference #0 12
Exhibit 1 to the 12th Amendment to
Oregon Health Authority
2011-2013 Intergovernmental Agreement for tbe
Financing of Community Addictions and Mental Health Services Agreement #134309
Document date: 06/1312012 Amendment #12 Page 3
Reference #012
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OREGON HEALTH AUTHORITY
Financial Assistance Award Amendment (FAAA)
2011-2013
CONTRACTOR: DESCHUTES
DATE: 06/13/2012
COUNTY Contract#:
Reference#:
134309
012
ALCOHOL AND DRUG SERVICES
SECTION: 1
SERVICE REQUIREMENTS MEET EXHIBIT B AND, IF INDICATED, EXHIBIT B-2
Part
Start/End
Dates
CPMS
Name
Approved
Service Funds
Approved
Start-up
Servo
units
Unit EXHIB B2
Type Codes
Spec
Cond#
SEn 60 A&D-SPECIAL
C 7/2012-6/2013 N/A
SUBTOTAL SEn
TOTAL SECTION 1
PROJECTS
60
$180,000
$180,000
$180,000
$0
$0
$0
O. NA N/A A0221 1
TOTAL AUTHORIZED FOR ALCOHOL AND DRUG SERVICES $180,000
TOTAL AUTHORIZED FOR THIS FAAA: $180,000
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OREGON HEALTH AUTHORITY
Financial Assistance Award Amendment (FMA)
CONTRACTOR: DESCHUTES COUNTY Contract#: 134309
DATE: 06/13/2012 REF#: 012
REASON FOR FMA (for information only):
This Financial Assistance Award is for Alcohol or other Drug Abuse
Prevention and Treatment within the 2011-13 Legislative Approved Budget.
Problem Gambling Services and Prevention funds have been moved to MHS 37
Flexible Funding. Some of the Alcohol or other Drug Abuse Prevention and
Treatment funds previously awarded in this Financial Assistance Award have
been moved to MHS 37 Flexible Funding. Amounts in this Financial Assistance
Award with those funds moved to MHS 37 Flexible Funding continue service
levels approved on an ongoing basis as of March 2012.a Additional ongoing
changes approved after that date will be reflected in a subsequent
Financial Assistance Award Amendment.
The follovling special condition(s) apply to funds as indicated by the
special condition number in column 9. Each special condition set forth
below may be qualified by a full description in the Financial Assistance
A\,lard.
A0221 1 A) These funds are awarded for the special project described in
Exhibit A&D 60-Strategic Prevention Framework (SPF). B) The
financial assistance awarded for A&D 60-Strategic Prevention
Framework (SPF) will be disbursed in substantially equal
quarterly allotments.
I
012
OREGON HEALTH AUTHORITY
Financial Assistance Award Amendment (FAAA)
FAAA Totals
Part A
2011-2013
********************* INFORMATION ONLY *********************
CONTRACTOR: DESCHUTES COUNTY CONTRACT#: 134309
DATE: 06/13/2012 REF#;
CURRENT CURRENT PROPOSED REVISED
SE# DESCRIPTION APPROVED PENDING CHANGE TOTAL
3 LOCAL ADMIN ADDICTIONS SVCS $3,500 $0 $0 $3,500
TOTAL SE# 3 $3,500 $0 $0 $3,500
66 CONTINUUM OF CARE $115,084 $0 $0 $115,084
66 CONTINUUM OF CARE $476,143 $41,323 $0 $517,466
TOTAL SE# 66 $591,227 $41,323 $0 $632,550
BO PROBLEM GAMBLING PREVENTION $29,000 $0 $0 $29,000
TOTAL SE# 80 $29,000 $0 $0 $29,000
81 PROBLEM GAMBLING TREATMENT $70,000 $0 $0 $70,000
TOTAL SE# B1 $70,000 $0 $0 $70,000
$693,727 $41,323 $0 $735,050
NOTE: The amounts in the "REVISED TOTAL" column include amounts reported in the "CURRENT PENDING" column
that have not yet been accepted/approved. Therefore, these amounts may change.
i$i¥F p¥'*'M ~"""~_'''''''''''~~~(A.~,.~P'I''''''' xu qh ""'*,.4 ,A;¢:,.. i,Sl!400Qi£if4f8l.,.,.,\!M iJb4."~4''''J¥;;S,,_ilI I ,t,.,1l ;\IIIM",,,}.)$ 1
012
OREGON HEALTH AUTHORITY
Financial Assistance Award Amendment (FAAA)
FAAA Totals
Part C
2011-2013
********************* INFORMATION ONLY *********************
CONTRACTOR: DESCHUTES COUNTY CONTRACT#: 134309
DATE: 06/13/2012 REF#:
CURRENT CURRENT PROPOSED REVISED
SE# DESCRIPTION APPROVED PENDING CHANGE TOTAL
60 A&D-SPECIAL PROJECTS $180,000 $0 $180,000 $360,000
TOTAL SE# 60 $180,000 $0 $180,000 $360,000
70 PREVENTION SERVICES $91,874 $0 $0 $91,874
TOTAL SE# 70 $91,874 $0 $0 $91,874
$271,874 $0 $180,000 $451,874
NOTE: The amounts in the "REVISED TOTAL" column include amounts reported in the "CURRENT PENDING" column
that have not yet been accepted/approved. Therefore, these amounts may change.
!I£I+¥_I 3t 14.'" ~-,~en:¥4K9 •., I"~ C Ii. J~~""''''¥1.&1''JiWiI1!!J,~)it* t4i)J1.i;;t l,MP, '!fIll'J."lJaaSAC 4ft 41., ;,«",JiM, aft ·4 $$,; k\$ilU .tt (iijIV"i",W4!:,,t.
OREGON HEALTH AUTHORITY
Financial Assistance Award Amendment (FAAA)
FAM Totals
Summary
2011-2013
********************* INFORMATION ONLY *********************
CONTRACTOR: DESCHUTES COUNTY CONTRACT#: 134309
DATE: 06/13/2012 REF#: 0J.2
CURRENT CURRENT PROPOSED REVISED
SE# DESCRIPTION APPROVED PENDING CHANGE TOTAL
3 LOCAL ADMIN ADDICTIONS SVCS $3,500 $0 $0 $3,500
TOTAL SE# 3 $3,500 $0 $0 $3,500
60 A&D-SPECIAL PROJECTS $180,000 $0 $180,000 $360,000
TOTAL SE# 60 $180,000 $0 $180,000 $360,000
66 CONTINUUM OF CARE $115,084 $0 $0 $115,084
66 CONTINUUM OF CARE $476,143 $41,323 $0 $517,466
TOTAL SE# 66 $591,227 $41,323 $0 $632,550
70 PREVENTION SERVICES $91,874 $0 $0 $91,874
TOTAL SE# 70 $91,874 $0 $0 $91,874
80 PROBLEM GAMBLING PREVENTION $29,000 $0 $0 $29,000
TOTAL SE# 80 $29,000 $0 $0 $29,000
81 PROBLEM GAMBLING TREATMENT $70,000 $0 $0 $70,000
TOTAL SE# 81 $70,000 $0 $0 $70,000
CONTRACT TOTAL $965,601 $41,323 $180,000 $1,186,924
NOTE: The amounts in the "REVISED TOTAL" column include amounts reported in the "CURRENT PENDING" column
that have not yet been accepted/approved. Therefore, these amounts may change.