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HomeMy WebLinkAbout2012-07-16 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Monday, July 16, 2012 Page 1 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JULY 16, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone and Alan Unger; Commissioner Tammy Baney was out of the office. Also present were Erik Kropp, Interim County Administrator; Kevin Harrison and Peter Russell, Community Development; Ronda Connor, Personnel; Laurie Craghead, County Counsel; and Ed Keith, new County Forester. No other citizens or representatives of the media were in attendance. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT Chair DeBone introduced Ed Keith, the new County Forester who is taking the place of Joe Stutler, now retired. Mr. Keith gave an overview of his work history and knowledge of the efforts of the previous Forester and others. He is looking forward to new opportunities. Commissioner Unger liked the idea Mr. Keith has worked towards forest stewardship, as this is important knowledge. The forests have not always been managed properly in the past and need to be brought to a healthy condition. He added that there is a steering team that collaborates in how to coordinate the various entities with an interest in local issues. He feels that regionally and nationally Deschutes County is a leader in this work. Minutes of Board of Commissioners’ Business Meeting Monday, July 16, 2012 Page 2 of 5 3. Before the Board was Consideration of Approval of Changes to the Employee Health Benefits Plan. Erik Kropp said that there will soon be an annual renewal before the Board. The budget committee recommended an increase in the cost to the County and to employees. He met with the Employee Benefits Advisory Committee, and because the departments and employees should participate in cost-sharing, some alternatives were proposed by EBAC. One idea was to increase the co-pay for pharmacy services if the employees don’t use the DOC pharmacy. Ronda Connor said the Board voted last year to increase the co -pay for prescriptions, but it was not implemented at the time while they were waiting for the DOC pharmacy to come on board. She then explained the adjustments as recommended. She will also come to the Board later to renew or change the stop-loss carrier policy. UNGER: Move approval of the Plan and the changes discussed. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 4. Before the Board was a Public Hearing on Files No. PA-083 and ZC-083, on an Appeal of the Hearings Officer’s Decision regarding a Plan Amendment/Zone Change on Agricultural/EFU to Airport Development (Aviation Support District - Bend). Kevin Harrison gave an overview of the item, which involves 53 acres off Nelson Road. There was a hearing on February 10, 2010 and July 13, 2011; and a continuance on July 11, 2012. The Hearings Officer and the Board have found that without a sufficient Airport Master Plan showing that this land is needed for airport purposes, this issue has not moved forward. The City is working on a draft Master Plan to be submitted to the FAA in the near future, after which there will be City and County hearings on it as well. The findings in the draft Master Plan do not show this land is needed for airport uses. The City may purchase it at some point to become a buffer area, with the current zoning remaining. At some point a small portion of it might be needed to accommodate hangars, but there is no demonstrated need at this point. The owner who had the property at the time of the original hearing has since sold it. The new owner has been informed of the hearing and status but thus far has not responded. Minutes of Board of Commissioners’ Business Meeting Monday, July 16, 2012 Page 3 of 5 Commissioner Unger indicated the Board wanted to see the Airport Master Plan updated, which has taken the City a long time. Apparently the new property owner does not care to pursue the issue further, or someone would have heard from him or her. Chair DeBone asked if it is possible for them to apply again in the future. Mr. Harrison said that if the Board upholds the Hearings Officer’s decision, that becomes final and the property owner is free to apply for whatever purpose later. No testimony was offered. Commissioner Unger stated that since the property has been sold, and the new property owner does not appear to be engaging in the process, he wants to move forward with resolving this issue. UNGER: Move to uphold the Hearings Officer’s decision and deny the application, and direct staff to develop relevant findings for Board approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Chair votes yes. 5. Before the Board were Deliberations and Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2012- 005, Amending the County Comprehensive Plan Transportation System Plan, and Repealing Code Chapters 23.60 and 23.64. Mr. Russell stated that this is a huge document with many exhibits, and they had difficulties with the numbering system for goals and policies, so this needs to be continued to the Board meeting of August 6. __________________________ The Board was not prepared to approve the minutes at this time. Consent Agenda Items 6. Approval of Minutes: Board Meeting of July 11, 2012 Work Session of July 11, 2012 Minutes of Board of Commissioners’ Business Meeting Monday, July 16, 2012 Page 4 of 5 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District These figures were not yet available for review. CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District These figures were not yet available for review. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County These figures were not yet available for review. 10. ADDITIONS TO THE AGENDA None were offered. Being no further items addressed, the meeting adjourned at 10:30 a.m. 7/r'dr ~ DATED this V~ --Day of __+--_-.<+-_____ 2012 for the Deschutes County Board of Commissioner . Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: Tamm ~SSioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, July 16,2012 Page 5 of5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, JULY 16,2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Approval of Changes to the Employee Health Benefits Plan -Ronda Connor, Personnel Suggestion Action: Approve changes as presented. 4. A PUBLIC HEARING (continuedfrom February 10, 2010 and July 13, 2011) on Files No. PA-083 and ZC-083, on an Appeal of the Hearings Officer's Decision regarding a Plan Amendment/Zone Change on AgriculturallEFU to Airport Development (Aviation Support District -Bend) -Kevin Harrison, Community Development Suggestion Actions: Open hearing and take testimony; decide whether to uphold the Hearings Officer's Decision. Board of Commissioners' Business Meeting Agenda Monday, July 16,2012 Page 1 of5 5. DELIBERATIONS and Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2012-005, Amending the County Comprehensive Plan Transportation System Plan, and Repealing Code Chapters 23.60 and 23.64 -Peter Russell, Community Development Suggestion Actions: Deliberate; move first and second readings by title only; adopt by emergency. CONSENT AGENDA 6. Approval of Minutes: • Board Meeting of July 11, 2012 • Work Session of July 11,2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 10. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Monday, July 16,2012 Page 20f5 PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, July 16 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, July 17 8:00 a.m. Regular Joint Meeting with City of Sisters Council, in Sisters Thursday, July 19 7:30 a.m. City Forecast Breakfast Chamber of Commerce Bend Country Club Friday, July 20 7:30 a.m. La Pine Chamber Town Hall & Breakfast La Pine High School Monday, July 23 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, July 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 5:30 p.m. Regular Dinner Meeting with the Judges Boston's Monday, July 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, July 16,2012 Page 3 of5 Wednesday, August I 10:00 a.m. Board of Commissioners' Meeting I :30 p.m. Administrative Work Session - could include executive session(s) Monday, August 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) 3 :30 p.m. Public Safety Coordinating Council Meeting Wednesday, August 8 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Thursday, August 9 8:30 a.m. Business Tour -Sisters Wednesday, August 15 1:30 p.m. Administrative Work Session - could include executive session(s) Monday, August 20 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, August 22 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Monday, August 27 10:00 a.m. Board of Commissioners' Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, July 16, 2012 Page 4 of5 Wednesday, August 29 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, September 3 Most County offices will be closed to observe Labor Day Wednesday, September 5 10:00 a.m. Board of Commissioners' Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Monday, July 16, 2012 Page 5 of5 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of 07/16/2012 Please see directions for completing this document on the next page. DATE: 07111112 FROM: Ronda Connor Personnel 385-3215 I TITLE OF AGENDA ITEM: Consideration of Board Approval of EBAC recommended changes to the employee health benefits Iplan. r PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: Each year, in advance of the plan renewal, the health benefits Renewal Committee and EBAC meet to I analyze the current benefit structure, state and federal requirements, benefits trends, and requests from employees. t Our health plan insures approximately 3,000 people. We provide a comprehensive benefit package of Medical, Dental, Vision, Prescription and Alternative Care coverage. Below is a listing of the changes that are recommended by EBAC. • Remove deductible carryover provision • Estimated plan savings of $80,000 • Change dental visit co-pay for non-preventive services to $25 • Estimated annual plan savings of$53,000 • Authorize County Administrator signature to renew health plan administration with EBMS • Estimated annual plan increase of $14,000 FISCAL IMPLICATIONS: Given the sum of these benefit changes, and estimates of the frequency of enrollees accessing these benefits, it is estimated that a savings of $119,000 could potentially be incurred. RECOMMENDATION & ACTION REQUESTED: Consideration of approval of EBAC recommendations. ATTENDANCE: Ronda Connor DISTRIBUTION OF DOCUMENTS: Copy to Personnel.