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HomeMy WebLinkAbout2012-07-25 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, July 25, 2012 Page 1 of 7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JULY 25, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone, Tammy Baney and Alan Unger. Also present were Mark Pilliod and Laurie Craghead, County Counsel; Timm Schimke, Solid Waste Department; Kevin Harrison, Community Development; and three other citizens, including Erik Hidle of the Bulletin. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. Before the Board was Citizen Input. William Kuhn of Sizemore Road spoke about the old, dry dam built in 1914. On Monday a refrigerator was put inside or on the old tower with an explosive chemical inside it. From across the canyon on the south side o f the dam, a rifle was shot at the refrigerator and it exploded. He is bringing this to the Board’s attention as they had a pipe bomb explode on their deck some years ago. He has addressed the dry dam and that situation previously, and Erik Kropp suggested youth be put to work on fixing the property. They have not been able to make arrangements with the BLM. He hopes something can be done about this. Commissioner Unger said that they should get a report on this event and figure out how to make this situation better. __________________________ Minutes of Board of Commissioners’ Business Meeting Wednesday, July 25, 2012 Page 2 of 7 The Board recognized Connie Thomas’ ten years with the Board of Commissioners’ Office. Commissioner Unger expressed his appreciation of all she does every day. Commissioner Baney said she is one of the unsung heroes in the office. Chair DeBone added that Ms. Thomas helps to make things run smoothly. 3. Before the Board was Consideration of Signature of Document 2012-282, an Intergovernmental Agreement with the Oregon Department of Transportation for Construction of Improvements to Highway 97 at the Entrance to Southwest Transfer Station. Timm Schimke gave an overview of the item, and said traffic at the facility and the entrance is a concern. They worked with ODOT on a turn lanes for safety. They will construct it to ODOT standards. ODOT approves the design, which is done by the County. ODOT provides oversight and inspection. The work is underway at this time. UNGER: Move approval of Document No. 2012-282. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 4. Before the Board was Consideration of Approval of County Administrator’s Signature of Document No. 2012-488, an Intergovernmental Agreement with the City of Sisters regarding the Operation of the Sisters Recycling Center. Mr. Schimke said the County has a long-standing arrangement with the City for this work. The County and City participated in recent improvements, which also involve High Country Disposal. Chair DeBone said the Board has had multiple discussions with City representatives regarding the work and cost. It may not be cost-effective in the long run. Mr. Schimke said that this will be subject to ongoing meetings. They are experimenting on expanding hours and ways to get to a permanent fix. Commissioner Unger stated that the Board supports Sisters, but the decisions made are for everyone. There are other depots and it is a challenge to try to be fair to all. Minutes of Board of Commissioners’ Business Meeting Wednesday, July 25, 2012 Page 3 of 7 Mr. Schimke spoke about the days and hours; four days a week with limited hours. They would like to go to seven days a week but not increase staff. There might be an impact with more materials to be handled, and less efficiencies if the cardboard is not broken down, etc. The impacts are yet to be determined. The County contributed $36,000 this year. However, the facility helps the County by extending the life of the landfill. Commissioner Baney added that there was not curbside collection at the time this agreement began. It may not be financially sustainable as things are now. Commissioner Unger said they need to find other value to help solve the oversight issue; perhaps another entity that could work there. Mark Pilliod stated that there is a survey being done by the City on this issue. Mr. Schimke hopes to be able to review the results in the next few weeks. He said that glass and oil are not accepted at the curb, and have to be taken at the depot. BANEY: Move approval. UNGER: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2012- 491, Findings and Decision regarding Upholding the Hearings Officer’s Decision regarding a Plan Amendment/Zone Change on Agricultural/EFU to Airport Development (Aviation Support District - Bend). Kevin Harrison gave a brief overview of the history of the item. The Board affirmed the Hearings Officer’s decision on this, so this document will memorialize this decision. Chair DeBone asked if there has been any contact from the parties. Mr. Harrison said he heard from the new owner’s representative the Friday before the meeting, but he did not submit anything in writing or attend. Afterward the hearing, he heard from the person who was sent by the owner, who indicated he was given the wrong meeting information. Nothing has been heard from them since. Minutes of Board of Commissioners’ Business Meeting Wednesday, July 25, 2012 Page 4 of 7 Commissioner Unger stated that the County has given this a lot of time and tried to recognize the efforts of the parties. Commissioner Baney added that the current owners did not pay the fees, and much has changed since then. It is time to start again if the current owners wish to pursue it. Chair DeBone agreed it is time to close the book on this issue. UNGER: Move signature of Document No. 2012-491. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 6. Before the Board was a Public Hearing regarding an Appeal of the Hearings Officer’s Decision regarding a Permit for a Commercial Event in the Exclusive Farm Use Zone (Downs). Paul Blikstad said that the applicant has asked for a continuance to August 29, 2012. Their counsel is not available until then. New notice will be sent out as a courtesy. Laurie Craghead said the hearing should be opened for testimony today and continued until August 29. Commissioner Unger stated that this is a de novo hearing so new information can be submitted. Mr. Pilliod said that the parties need to waive the deadline of 120 days. Ms. Craghead stated that it is automatic if the applicant wants a delay, but it is best to confirm this in writing. Chair DeBone opened the hearing; being no testimony offered, he extended the hearing until August 29. UNGER: Move the hearing be continued to August 29, 2012. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, July 25, 2012 Page 5 of 7 Before the Board was Consideration of the Consent Agenda. BANEY: Move approval of the Consent Agenda. UNGER: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes, except for abstaining from item #16, in which he is listed. Consent Agenda Items 7. Signature of Resolution No. 2012-092, Initiating the Vacation of an Alley in the Laidlaw Subdivision (between 4th and 5th St., Tumalo) 8. Signature of Order No. 2012-032, Vacating an Alley in the Laidlaw Subdivision (between 4th and 5th St., Tumalo) 9. Chair Signature of Document No. 2012-486, an Intergovernmental Agreement with the State Department of Corrections regarding Supplemental Funding relating to Certain Types of Offenders 10. Chair Signature of Document No. 2012-490, an Intergovernmental Agreement between the Sheriff’s Office and the Department of Justice for the Annual Renewal of the Federal Asset Forfeiture Program 11. Authorize County Administrator’s Signature of Document No. 2012-293, an Amendment to an Agreement to Provide Custodial Services to the Sheriff’s Office and Field Office Locations 12. Signature of Resolution No. 2012-065, Transferring Appropriations in the Assessor’s Office 13. Signature of Resolution No. 2012-100, Transferring Appropriations in the Building Services Fund 14. Signature of Resolution No. 2012-099, Transferring Appropriations in the Natural Resources Protection Fund 15. Signature of Resolution No. 2012-101, Transferring Appropriations in the Adult Parole & Probation Fund 16. Signature of Letters Reappointing the Following to the Deschutes County Audit Committee: Chris Earnest, Jean Pedelty, Jennifer Welander and Anthony DeBone; and Accepting the Resignation of Tom Anderson Minutes of Board of Commissioners’ Business Meeting Wednesday, July 25, 2012 Page 6 of 7 17. Approval of Minutes: Board Meeting of July 11 and 16, 2012 Work Session of July 11, 2012 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks), in the Amount of $54,795.75. BANEY: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 19. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (two weeks), in the Amount of $17,779.02. BANEY: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 20. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks), in the Amount of $2,146,317.85. BANEY: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 21. ADDITIONS TO THE AGENDA None were offered. Being no further items addressed, the meeting adjourned at 10:25. C'~ ~ .DATED this 0 -----Day of ~ 2012 for the Deschutes County Board of Commissiomrs: Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: Tam~oner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, July 25,2012 Page 7 of7 ---Original Message ----­ From: William Kuhn To: BLM -Field Manager Brown Molly Cc: OesCo Sheriff -Whitcomb Jim; Jim.Smith@deschutes.org Sent: Tuesday. July 24.20121:01 PM Subject: bomb at the old dry dam Dear neighbors of the old dry dam on Sisemore Road, Between ~6:50 and 7:30 PM last night a refrigerator was detonated in or at the control tower of the old dry dam on Sisemore Road. Sheriff Deputy Jim Whitcomb 5415504870 JamesW@deschutes.org came out this morning to take pictures and do a 2 hour and 15 minute survey of the area. He found pieces of the refrig 200 to 250 away. It appears to have been a substance called tannerite -google search is https:/lwww.google.comlsearch?q=tannerite&ie=utf-8&oe=utf-8&aq=t&rls=org.mozilla:en- US :official&client=firefox -a that was used as the explosive and was likely detonated by rifle fire from the east side of the canyon on the south side of the dam along Sisemore Road. At least six and I believe seven out of state vehicles were seen by me and others in the 6:35 to 6:50 time frame. There were a number (10-15) of "clean cut" young adults (late teens to late 20s) that were in the area from where a large rifle cartridge was found. Because of the attraction of the dam tower, law enforcement would likely encourage the removal of the structure which is owned by BLM. Months ago we asked the court to help keep the structure painted as part of the community service projects. See email exchange below with Jim Smith. It is unlikely that the Sheriff's department will be able to put much more time, energy and effort into this matter. We are personally concerned regarding the bomb because of the pipe bomb that exploded on our deck a number of years ago. Deputy Whitcomb is suggesting to all of us that we TAKE NOTE of cars and license plate numbers at or near the dam. He also suggests CALLING the Sheriff's department or Deputy Whitcomb directly if you see or hear something suspicious. He encourages sending him emails. May I suggest that we each do our part to help clean up the dam and tower sites. If someone else would like to arrange a party to make the work go faster. Watch out for cheat-grass. I don't have everyone's email address, and am sending this blind, so PLEASE forward this email on to others so they are aware of the bomb. Bill William Kuhn INVEST/O -Registered Investment Advisors Documentll page 1 712512012 9:37:38 AM PO Box 5996 Bend, OR 97708-5996 541 3893676 William@RiskFactor.com "First, they ignore you, Then they laugh at you. Then they fight you. Then you win." Mahatma Gandhi -----Original Message ----­ From: Jim Smith To: 'William Kuhn' Cc: BLM -Field Manager Brown Molly; Erik Kropp Sent: Friday, March 16, 20122:28 PM Subject: RE: graffiti Thank you Mr. Kuhn: Our community service program would be more than happy to offer assistance. I will contact Molly today and try to make arrangements as soon as possible to get out to the site. Jim NOTICE: This e-mail may contain confidential or privileged information. If this e-mail contains confidential information you are legally required to preserve confidentiality. If you are not the intended recipient, please advise by return e-mail and delete immediately without reading or forwarding to others. From: William Kuhn [mailto:william@riskfactor.com] Sent: Friday, March 16, 2012 2:22 PM To: Jim Smith; Jim Smith Cc: BLM -Field Manager Brown Molly; Erik Kropp Subject: graffiti Hello Jim, The attached photos show some of a continuing problem of graffiti that we and our neighbors have been trying to help control. Unfortunately we are unable to keep up with the problem and could use some help. The concrete control tower at the old dry Tumalo Dam located on Sisemore Road (at the top of township range section map 16s-11 e-29) just north of Couch Market Road intersection. Ladders and safety equipment may be needed. BLM actually owns the structure and the dam is listed on the County Historic Registry. Molly Brown 541 4166766 mmbrown@blm.gov is the BLM Field Manager for the Deschutes Resource Area and may offer further information. We welcome your help, Documentll page 2 712512012 9:37:38 AM Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JULY 25, 2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION ofSignatnre of Document 2012-282, an Intergovernmental Agreement with the Oregon Department of Transportation for Construction of Improvements to Highway 97 at the Entrance to Southwest Transfer Station - Timm Schimke, Solid Waste Suggestion Action: Move signature ofDocument No. 2012-282. 4. CONSIDERATION of Approval of County Administrator's Signature of Document No. 2012-488, an Intergovernmental Agreement with the City of Sisters regarding the Operation of the Sisters Recycling Center -Timm Schimke, Solid Waste Suggestion Action: Move signature ofDocument No. 2012-488. Board of Commissioners' Business Meeting Agenda Wednesday, July 25, 2012 Page 1 of6 5. CONSIDERATION of Signature of Document No. 2012-491, Findings and Decision regarding Upholding the Hearings Officer's Decision regarding a Plan Amendment/Zone Change on AgriculturallEFU to Airport Development (Aviation Support District -Bend) -Kevin Harrison, Community Development Suggestion Actions: Move signature o/Findings & Decision. 6. A PUBLIC HEARING regarding an Appeal of the Hearings Officer's Decision regarding a Permit for a Commercial Event in the Exclusive Farm Use Zone (Downs) -Paul Blikstad, Community Development Suggestion Actions: Open hearing; take testimony; deliberate and consider a decision. CONSENT AGENDA 7. Signature of Resolution No. 2012-092, Initiating the Vacation of an Alley in the Laidlaw Subdivision (between 4th and 5th St., Tumalo) 8. Signature of Order No. 2012-032, Vacating an Alley in the Laidlaw Subdivision (between 4th and 5th St., Tumalo) 9. Chair Signature of Document No. 2012-486, an Intergovernmental Agreement with the State Department of Corrections regarding Supplemental Funding relating to Certain Types of Offenders 10. Chair Signature of Document No. 2012-490, an Intergovernmental Agreement between the Sheriffs Office and the Department of Justice for the Annual Renewal of the Federal Asset Forfeiture Program 11. Authorize County Administrator's Signature of Document No. 2012-293, an Amendment to an Agreement to Provide Custodial Services to the Sheriffs Office and Field Office Locations 12. Signature of Resolution No. 2012-065, Transferring Appropriations in the Assessor's Office 13. Signature of Resolution No. 2012-100, Transferring Appropriations in the Building Services Fund 14. Signature of Resolution No. 2012-099, Transferring Appropriations in the Natural Resources Protection Fund Board of Commissioners' Business Meeting Agenda Wednesday, July 25, 2012 Page 2 of6 15. Signature of Resolution No. 2012-101, Transferring Appropriations in the Adult Parole & Probation Fund 16. Signature of Letters Reappointing the Following to the Deschutes County Audit Committee: Chris Earnest, Jean Pedelty, Jennifer Welander and Anthony DeBone; and Accepting the Resignation of Tom Anderson 17. Approval of Minutes: • Board Meeting of July 11 and 16,2012 • Work Session of July 11,2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 19. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District (two weeks) RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County (two weeks) 21. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)( d), labor negotiations; 0 RS 192.660(2) (b), personnel issues; or other executive session items. f , I I I Board of Commissioners' Business Meeting Agenda Wednesday, July 25,2012 Page 3 of6 FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at J300 NW Wall St., Bend, unless otherwise indicated Ifyou have questions regarding a meeting. please call 388-6572.) Wednesday, July 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 5:30 p.m. Regular Dinner Meeting with the Judges -Boston's Monday, July 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, August 8 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, August 9 8:30 a.m. Business Tour -Sisters Wednesday, August 15 1:30p.m. Administrative Work Session -could include executive session(s) Monday, August 20 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, July 25, 2012 Page 4 of6 Wednesday, August 22 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, August 29 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, September 3 Most County offices will be closed to observe Labor Day Wednesday, September 5 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, September 6 8:00 a.m. Regular Meeting with the Sisters City Council, Sisters City Hall Wednesday, September 12 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, September 13 i 7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers I IMonday, September 17 10:00 a.m. Board of Commissioners' Meeting I1 :30 p.m. Administrative Work Session -could include executive session(s) f I Board of Commissioners' Business Meeting Agenda Wednesday, July 25, 2012 Page 50f6 Wednesday, September 19 1 :30 p.m. Administrative Work Session could include executive session(s) Thursday, September 20 8:30 a.m. (Tentative) Tobacco Survey Results Discussion Friday, September 21 All Day Association of Oregon Counties' District Meeting Harney County Monday, September 24 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, September 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, July 25, 2012 Page 6 of6