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HomeMy WebLinkAboutDoc 282 - ODOT MOU - SW Transfer Station EntranceDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of July 25, 2012 Please see directions for completing this document on the next page. DATE: July 5,2012 FROM: Timm Schimke Solid Waste 317-3177 TITLE OF AGENDA ITEM: Consideration of Signature of Document 2012-282, and Intergovernmental Agreement with the,Oregon Department of Transportation for Construction of Improvements to Highway 97 at the Entrance to Southwest Transfer Station. PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: Due to increased traffic at the Southwest Transfer Station, it has been determined that improvements to Highway 97 at the entrance to the site are required for safety reasons. A left turn lane and accellerationl decelleration lanes will be added to Highway 97. This will be a joint effort by the County the Oregon Department of Transportation. The proposed Cooperative Agreement establishes the roles and requirements of each party. The County will contract for construction of the improvements, ODOT will provide design review and approval as well as construction inspection. The agreement provides for the County to reimburse ODOT for the cost of those inspection services. FISCAL IMPLICATIONS: Inspection services will be reimbursed by the County for a sum not to exceed $20,000. RECOMMENDATION & ACTION REQUESTED: I recommend approval of Document No. 2012-282. ATTENDANCE: Timm Schimke DISTRIBUTION OF DOCUMENTS: Return signed originals to Solid Waste for return to ODOT for signature. DESCHUTES COUNTY DOCUMENT SUMMARY Contractor/Supplier/Consultant Name: ,-=O...:.re.::cJiiL=-:.-'...~~:..=.:..:..;:...=..::...:~:........:...:~..:;.c.=-::"':':::::"':;';-;~--::-:--:-1 (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be retumed to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Please complete all sections above the Official Review line. Date: Duly 5,20121 Department: ISolid Waste! Contractor Contact: IRobe~Morro\J\1 ~426 ext 2491 Type of Document: Intergovernmental Agreement Goods and/or Services: ODOT will provide road improvement design review and approval and construction inspection services on the project. Background & History: Due to increased traffic at the Southwest Transfer Station, it has been determined that improvements to Highway 97 at the entrance to the site are required for safety reasons. A left turn lane and accelleration/decelleration lanes will be added to Highway 97. This will be a joint effort by the County the Oregon Department of Transportation. The propsed Cooperative Agreement establishes the roles and requirements of each party. The County will contract for construction of the improvements, ODOT will provide design review and approval as well as construction inspection. The agreement provides for the County to reimburse ODOT for the cost of those inspection services .. Agreement Starting Date: puly 25, 20121 Ending Date: \Novembeij 117,20121 Annual Value or Total Payment: 1$20,0001 D Insurance Certificate Receiied (CieCk box) Insurance Expiration Date: Check all that apply: D RFP, Solicitation or Bid Process D Informal quotes «$150K) D Exempt from RFP, Solicitation or Bid Process (specify ­see DCC §2.37) Funding Source: (Included in current budget? ~ Yes D No If No, has budget amendment been submitted? DYes D No Is this a Grant Agreement providing revenue to the County? DYes D No 7/5/2012 Special conditions attached to this grant: Deadlines for reporting to the grantor: If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a grant-funded position so that this will be noted in the offer letter: DYes D No Contact information for the person responsible for grant compliance: Name : Phone #: 1,--__ Departmental Contact and Title: 7i /VI J41 £./f7Mk <; Phone #: J r ? -»1 7 ) . IJr/< ['e TC/I<­ Department Director Approval: '_£/WV'I(L-~~ Signature ate Distribution of Document: Who gets the original document and/or copies after it has been signed? Include complete information if the document is to be mailed. Official Review: County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K) o Administrator (if >$25K but <$150K; if >$150K, BOCe Order No . ____-') Legal Review Date Document NumbDC 20 2 ... 282 7/5 /2012 Misc. Contracts and Agreements No. 28369 COOPERATIVE IMPROVEMENT AGREEMENT US 97 at Southwest Transfer Station Turn Lanes (MP 159.50) Deschutes County THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "State;" and DESCHUTES COUNTY, acting by and through its elected officials, hereinafter referred to as "County ," both herein referred to individually or collectively as "Party" or "Parties." RECITALS 1. By the authority granted in Oregon Revised Statute (ORS) 190.110 , 366.572 and 366.576 , State may enter into cooperative agreements with counties , cities and units of local governments for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the contracting parties. 2. US 97 (The Dalles -California Highway) is a part of the state highway system under the jurisdiction and control of the Oregon Transportation Commission (OTC). 3. The Deschutes County Solid Waste SW Transfer Station Access Road is a part of the County Road system under the jurisdiction and control of County. 4. In order to maintain consistent traffic flows and improve safety on US 97 , State and County wish to make improvements at the intersection of US 97 and Deschutes County Solid Waste SW Transfer Station Access Road at approximately mile point 159.50 . 5. By the authority granted in ORS 810.210 , State is authorized to determine the character or type of traffic control devices to be used , and to place or erect them upon state highways at places where STATE deems necessary for the safe and expeditious control of traffic. No traffic control devices shall be erected, maintained , or operated upon any state highway by any authority other than State, except with its written approval. Traffic Signal work on this Project will conform to the current State standards and specifications . NOW THEREFORE , the premises being in general as stated in the foregoing Recitals, it is agreed by and between the Parties hereto as follows: TERMS OF AGREEMENT 1. Under such authority, State and County agree to make roadway improvements at the intersection of US 97 and Deschutes County Solid Waste SW Transfer Station Access Road at approximately mile point 159.50, hereinafter referred to as "Project. " The location of the Project is approximately as shown on the Project Location Map, attached hereto, marked Exhibit A, and by this reference made a part hereof.