HomeMy WebLinkAboutDoc 486 - IGA - State - Funding for Specific OffendersDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 25, 2012
Please see directions for completing this document on the next page.
DATE: July 12,2012.
FROM: Ken Hales. Adult Parole & Probation 541 330-8255
TITLE OF AGENDA ITEM:
Consideration of Board signature of Ammendment to IGA 4605 extending the State of Oregon
Grant until June 30,2013
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The State of Oregon is providing supplemental funds to the county for the supervision and treatment of
offenders convicted of certain drug trafficking and theft crimes as identified by Measure 5
FISCAL IMPLICATIONS:
$219,240 for fiscal year 12/13-already included in adopeted budget.
RECOMMENDATION & ACTION REQUESTED:
Board signature reccommended.
ATTENDANCE: Ken Hales
DISTRIBUTION OF DOCUMENTS:
Deborah Feffer, Adult Parole and Probation will distribute copies.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of Wlether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: iJuly 12, 20121 Department: !Adult Parole and Probationl
Contractor/Supplier/Consultant Name: State of Ore on De artment of Correction
Contractor Contact: IColiette Petersl Contractor Phone #: 503-945
1887§
Type of Document: Ammendment #1 to IGA 4207 extending the the agreement to
June 30, 2012.
Goods and/or Services: $219, 240 in grant funds from the State of Oregon to Adult
Parole and Probation for the execution of the M57 mandates.
Background & History: Measure 57 was passed by voters in 2008 requiring
addiction treatment for drug addicted offenders convicted of certain crimes and
authorizing the DOC to make grants to countes for supplemental funding to facilitate this
treament.
Agreement Starting Date: puly 1 , 201 ~ Ending Date: pune 30, 20131
Annual Value or Total Payment: 1$219,240
Insurance Certificate Receiied (CieCk box)
Insurance Expiration Date:
Check all that apply:
RFP, Solicitation or Bid Process
Informal quotes «$150K)
Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? cg] Yes D No
If No, has budget amendment been submitted? DYes D No
Is this a Grant Agreement providing revenue to the County? cg] Yes No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
7/12/2012
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes 0 No
Contact information for the person responsible for grant compliance:
Name: Deborah Feffer
Phone #: \541330-82550\
Departmental Contact and Title: Tanner Wark, Adult Parole and Probation Division
Administrator, Deschutes County Community Justice Department
Phone #: 541-330-8260
Date
Distribution of Document: vide original documents to Deb Feffer, Program
Supervisor Adult Parole and ProbationDivision, Deschutes County Department of
Community Justice
Department Director Approval:~~fiiIt.~~£W~~~~_ 7·/z-/z
Official Review:
County Signature Required (check one): 0 SOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. _____)
Legal Review Date
Document Number 2012-486
7/12/2012
f
AMENDMENT #1 TO
INTERGOVERNMENTAL AGREEMENT #4605
This Amendment #1 (the "Amendment") to Intergovernmental Agreement #4605 (the "Agreement"), is entered into
by and between the State of Oregon, acting by and through its Department of Corrections ("DEPARTMENT"), and
Deschutes County ("COUNTY"). Each party, without distinction, shall be referred to individually as "Party" or
collectively as "Parties". This Amendment shall become effective on the date of last signature.
1. Specific revisions to the Agreement (new language is underscored and deleted language is [bracketed]):
1.1 Section II.B is amended as follows:
"This Agreement will become effective on the date it is signed by every party to the Agreement and
all approvals have been obtained, and will remain in effect until June 30, [2012] 2013 or until
terminated according to Section XI (Termination)."
1.2 Section VIII B. is amended as follows:
"Payment to COUNTY for the period ending June 30, 2012 will be made within 15 days after
execution of this Agreement. Payment for the period beginning July 1, 2012 and ending June 30,
2013 shall be made within 15 days after execution of Amendment #1.
1.3 Section VIlI.E is amended as follows:
"Unexpended Funds: Fund balances remaining after June 30, [2012] 2013 may be retained by the
COUNTY, upon approval by DEPARTMENT, for the provision of on-going supervision, correctional
services, and sanctions in accordance with the Plan. To retain the unexpended funds COUNTY must
submit a Plan Modification to DEPARTMENT reflecting the on-going services and requesting an
extension of the Duration of the Agreement."
1.4 Section VIII.G is amended as follows;
"Maximum Grant Amount. Grant funds are based upon COUNTY's Application for Supplemental
Funds. Unless amended, the maximum, not-to-exceed County Corrections Intervention Grant
payable to COUNTY under this Agreement is [$219,240] $438,480. The maximum grant amount may
be increased only by written amendment of this Agreement which is signed by all parties and with all
required State approvals."
1.5 The Section of Exhibit A titled "Budget Summary" is hereby deleted in its entirety and replaced with
the attached Budget Summary.
2. This Amendment may be executed in counterparts and the counterparts, when assembled, shall constitute
one and the same instrument.
3. Except as expressly amended above, all other terms and conditions of the Contract are still in full
force and effect. Contractor certifies that the representations, warranties and certifications
contained in the Contract are true and correct as of the effective date of this Amendment and with
the same effect as though made at the time of this Amendment.
IN WITNESS WHEREOF, the Parties acknowledge that they have read and understand this Amendment and agree
to be bound by its terms and conditions effective as noted below.
DC 2 012 ... 4 86
Deschutes County M57 IGA #4605, Amend #1 Reviewed -DEPARTMENT Contracts by vrm 06/20/11 Page 1 of 2
Signature Date
1.
l I
STATE OF OREGON f DEPEPART OF CORRECTIONS DESCHUTES COUNTY
I
Title
Approved for Legal Sufficiency by the
Oregon Attorney General's Office Tony DeBone, Chair Date
Deschutes County Board of County Commissioners
Deschutes County M57 IGA #4605, Amend #1 Reviewed -DEPARTMENT Contracts by vrm 06120111 Page 2 of 2
2011-2013 M57 Supplemental Funds
Intervention Program Budget Summary
Exhibit A
2009·2011 2011·2013
M57 M57 Other State County/LocalProgram Expenses TotalSupplemental Supplemental Funds Funds
Funds Carryover
(please be detailed)
Funds
A. Supervision Related
Personnel Costs
1 FTE PPO
Wages 99,385 29,637
56,175 10,927Taxes and Benefits
353,4101 FTE PPO Specialist
91,104Wages
14,294 51,888Taxes and Benefits
B. Materials and Services
35,224 36,776 72,000UA's, Department In-directs,
Fuel, Housing, 15%
overhead cost of M&S.
I
C. Treatment Provider
and/or Contracted
Professional Services
4,364 140,000 144.364A&D & Cog Treatment
Services
D. Sanction Costs (by type)
8,400 8.400Electronic Monitoring
E. Capital Outlay and Start-
Up Costs
29.637 578.174110.057 438.480Total