HomeMy WebLinkAbout2012-08-08 Business Meeting MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 8, 2012
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Erik Kropp, Interim County Administrator; Laurie Craghead,
County Counsel; George Kolb, Road Department; Chad Centola, Solid Waste
Department; Paul BUkstad, Community Development; and four other citizens
including media representative Holly Pablo ofthe Bulletin.
Chair DeBone opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was. offered.
3. Before the Board was a Public Hearing and Consideration of Signature of
Document No. 2012-510, a Special Operating Permit (Noise Permit) for
Night Work Associated with Improvements to Highway 97 at the
Southwest Solid Waste Transfer Station.
Chair DeB one opened the public hearing.
Paul Blikstad gave an overview of the item, which involves two or three nights
of work required for the project. Nothing has been heard from those who were
noticed. Chad Centola said that there is a highway, railroad tracks and trees
between where the work would take place and the nearest neighbor.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 8, 2012
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The project involves a left turn lane, right turn lane and an acceleration lane.
The noise permit is needed for the paving portion of the work. For the most
part, the transfer station is open for business as usual.
Commissioner Unger feels this is the right thing to do for safety reasons.
No other testimony was offered, so the hearing was closed.
BANEY: Move signature of Document No. 2012-510.
UNGER: Second.
VOTE: BANEY : Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2012
511, a Notice of Intent to Award Letter for the 2012 Knott Landfill Rock
Removal Project
Mr. Centola said every few year they do a rock removal project to make room
for operations. The contract will run about 120 days, and most rock will be
crushed to be used for Solid Waste and Road purposes. They are not
anticipating additional cell construction for several years, but they need to
access the soil that is underneath the rock shelf. The rock is used to maintain
roads at the landfill and for drainage around the cells; it does not meet ODOT
requirements for base rock on paved roads but can be used for graveled roads.
UNGER: Move signature of Notice of Intent to Award Contract letter.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
5. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2012-029, Vacating a Portion of 1911 H.B. Ford Road.
Chair DeB one opened the hearing at this time. George Kolb provided an
overview of the item. It will allow a local farmer to economically handle
operations. The road does not serve the public and the State has signed off on
the part that is adjacent to State lands. It will remain in place as basically a
driveway. ODOT has allowed this access to remain as a private access.
Minutes of Board of Commissioners' Business Meeting Wednesday, August 8, 2012
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Minutes of Board of Commissioners’ Business Meeting Wednesday, August 8, 2012
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Citizen Bruce Estes said he did the survey work on this property, beginning in
2007. He said the road is basically a couple of parallel ruts in the land. It has
not been used as a road for decades. It was the main route east from Bend from
Arnold Market Road at one time, before Highway 20, mostly by horses and
wagons.
No further testimony was offered, and Mr. Kolb said nothing was received in
writing.
UNGER: Move signature of Order No. 2012-029.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
UNGER: Move approval.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
6. Signature of Document No. 2012-496, the Family Drug Court Grant Renewal
Agreement with the Oregon Criminal Justice Commission
7. Signature of Document No. 2012-509, Amending the Collective Bargaining
Agreement with the Deschutes County Sheriff Employee Association
8. Signature of Document No. 2012-487, Amending the Lease between Deschutes
County and the Bethlehem Inn
9. Signature of a Letter Accepting the Resignation of Leland Smith from the
Board of EDCO (Economic Development for Central Oregon), and Thanking
him for his Service
10. Signature of a Letter Reappointing Michael Hinton to the Board of Central
Oregon Regional Housing Authority (dba HousingWorks), through June 30,
2016
Minutes of Board of Commissioners’ Business Meeting Wednesday, August 8, 2012
Page 4 of 6
11. For the Beaver Special Road District Board, Signature of Letters:
Accepting the Resignation of Beth Faulkenberry, and Thanking her for her
Service
Appointing Liz Sample, through December 31, 2014
Reappointing Bruce Stendal through December 31, 2013
12. Approval of Minutes:
Board Meeting of July 25, 2012
Work Sessions of July 25 and 30, 2012
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE
RANCH COUNTY SERVICE DISTRICT
13. Before the Board was Consideration of Signature of Letters:
Reappointing Carl Burnham to the Black Butte Ranch County Service
District Budget Committee, through June 30, 2015
Reappointing Individuals to the Black Butte Ranch County Service District
Managing Board: Cathy Ellis, through June 30, 2013; and Sally Grader and
Paul Janssen, through June 30, 2015
UNGER: Move approval of signature of these letters.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District (two weeks) in the
Amount of $25,243.77.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
Minutes of Board of Commissioners’ Business Meeting Wednesday, August 8, 2012
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CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND
4-H COUNTY SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District (two
weeks) in the Amount of $2,959.47.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County (two weeks) in the Amount of
$1,388,428.92.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
17. ADDITION TO THE AGENDA
Laurie Craghead brought back the contract on the Tetherow agreement
amendment. For the record, sections 2.3 was added with a deadline on the
approval; and 2.4, the site plan would be null and void if not approved; and 2.5,
extending the existing agreement for a year if the new agreement is not ratified.
The document will be recorded after all signatures are obtained.
UNGER: Move approval, subject to the signature of the other parties first.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
Being no further discussion, the meeting adjourned at 10:20 a.m.
Day of 2012 for the
Deschutes County Board of Commissionerr.
DATED this J7t;!. ~UA t
Anthony DeB one, Chair
Alan Unger, Vice Chair
ATTEST:
~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Wednesday, August 8,2012
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BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
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Submitting written documents as part of testimony? 0 Yes ~No
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, AUGUST 8, 2012
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. A PUBLIC HEARING and Consideration of Signature of Document No.
2012-510, a Special Operating Permit (Noise Permit) for Night Work
Associated with Improvements to Highway 97 at the Southwest Solid Waste
Transfer Station Paul Blikstad, Community Development
Suggestion Actions: Open hearing; take testimony; close hearing. Move Board
signature ofDocument No. 2012-510.
4. CONSIDERATION of Signature of Document No. 2012-511, a Notice of
Intent to A ward Letter for the 2012 Knott Landfill Rock Removal Project
Chad Centola, Solid Waste Department
Suggested Action: Move signature ofthe Notice ofIntent to Award Letter.
Board of Commissioners' Business Meeting Agenda Wednesday, August 8, 2012
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5. A PUBLIC HEARING and Consideration of Signature of Order No. 2012
029, Vacating a Portion of 1911 H.B. Ford Road -George Kolb, Road Dept.
Suggestion Actions: Open hearing; take testimony; close hearing. Move Board
signature o/Order No. 2012-029.
CONSENT AGENDA
6. Signature of Document No. 2012-496, the Family Drug Court Grant Renewal
Agreement with the Oregon Criminal Justice Commission
7. Signature of Document No. 2012-509, Amending the Collective Bargaining
Agreement with the Deschutes County Sheriff Employee Association
8. Signature of Document No. 2012-487, Amending the Lease between
Deschutes County and the Bethlehem Inn
9. Signature of a Letter Accepting the Resignation of Leland Smith from the
Board of EDCO (Economic Development for Central Oregon), and Thanking
him for his Service
10. Signature of a Letter Reappointing Michael Hinton to the Board of Central
Oregon Regional Housing Authority (db a HousingWorks), through June 30,
2016
11. For the Beaver Special Road District Board, Signature of Letters:
• Accepting the Resignation of Beth Faulkenberry, and Thanking her for her
Service
• Appointing Liz Sample, through December 31, 2014
• Reappointing Bruce Stendal through December 31, 2013
12. Approval of Minutes:
• Board Meeting of July 25, 2012
• Work Session of July 25,2012
CONVENE AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH
COUNTY SERVICE DISTRICT
13. CONSIDERATION of Signature of Letters:
• Reappointing Carl Burnham to the Black Butte Ranch County Service
District Budget Committee, through June 30, 2015
Board of Commissioners' Business Meeting Agenda Wednesday, August 8, 2012
Page 2 of6
• Reappointing Individuals to the Black Butte Ranch County Service District
Managing Board: Cathy Ellis, through June 30,2013; and Sally Grader and
Paul Janssen, through June 30, 2015
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
17. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board ofCornmissioners' Business Meeting Agenda Wednesday, August 8, 2012
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FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, August 6
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, August 8
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Thursday, August 9
8:30 a.m. Business Tour -Sisters
Wednesday, August 15
1:30 p.m. Administrative Work Session could include executive session(s)
Monday, August 20
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, August 22
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, August 27
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, August 8, 2012
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Wednesday, August 29
10:00 a.m. Board of Commissioners' Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Monday, September 3
Most County offices will be closed to observe Labor Day
Wednesday, September 5
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Thursday, September 6
8:00 a.m. Regular Meeting with the Sisters City Council, Sisters City Hall
Wednesday, September 12
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Thursday, September 13
7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers
Monday, September 17
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, September 19
I :30 p.m. Administrative Work Session -could include executive session(s)
Thursday, September 20
8:30 a.m. (Tentative) Tobacco Survey Results Discussion
Board of Commissioners' Business Meeting Agenda Wednesday, August 8, 2012
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Friday, September 21
All Day Association of Oregon Counties' District Meeting -Harney County
Monday, September 24
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, September 26
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TrY.
Please call (541) 388-6571 regarding alternative fonnats or for further infonnation.
Board of Commissioners' Business Meeting Agenda Wednesday, August 8, 2012
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