HomeMy WebLinkAboutDoc 496 - Family Drug Court GrantDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 8, 2012
Please see directions for completing this document on the next page.
DATE: July 30,2012
FROM: Sheryl Hogan, Quality Improvement Specialist Phone: 322-7571
Health Services--Behavioral Health Division
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document #2012-496, Criminal Justice Commission,
Family Drug Court Grant.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Criminal Justice Commission's (CJC) purpose is to improve the efficiency and
effectiveness of state and local criminal justice systems by providing a centralized and
impartial forum for statewide policy development and planning. CJC provides services to
the Oregon criminal justice community through the administration of federal grant
programs that reduce drug use and violent crime and improve the effectiveness of the
criminal justice system. CJC administers several state and federal grant programs,
including the Recovery Act Edward Byrne Memorial Justice Assistance Grant (ARRA-JAG)
Program. The goal of the ARRA-JAG Drug Court Grant Program is to support existing drug
courts serving adults, juveniles and families, with a particular emphasis on stabilizing
programs that are facing budget cuts and operating with reduced resources or faCing
closure. Drug courts has been shown to be a cost-effective way to increase engagement
and completion of chemical dependency treatment, reduce criminal recidivism, reduce
alcohol and drug use, and affect many other public systems.
Deschutes County Family Drug Court is a court-supervised intensive treatment program,
typically lasting 12 to 18 months, to serve parents who have had their children removed
from their custody or are at risk of having their children removed as a result of substance
abuse. Family Drug Court is coordinated and closely monitored by the court under the
direction of Judge Brady. Representatives from partner agencies are organized as a
treatment team. Together, the team develops and supervises treatment plans for drug
court participants and their families.
The goals of drug court are to:
• Lessen impact of methamphetamine and other illegal drug use on community law
enforcement agencies. courts and corrections
• Reduce community rates of addiction and substance abuse
• Help drug abusing parents and pregnant women to become sober and responsible
caregivers
• Create safe environments in which children are healthy and safe from abuse and
neglect
• Promote positive, pro-social behavior
Individual treatment plans are developed for all drug court participants and tailored around
the unique needs of parents and families. Basic expectations of all participants are:
• Frequent court appearances
• Frequent random drug testing
• Intensive drug and alcohol treatment
• Mental health treatment if appropriate
• Community based self help/recovery meetings (12-step. AA. NA. MA DDA etc.)
• Regular probation reporting
• Parent coaching
• Health. wellness and treatment of children
• Health. wellness and treatment of parents
• Communicable disease testing and referral
• Vocational Rehabilitation
• Employment
Participants receive incentives for program compliance and progress on their treatment
plan. Individualized treatment interventions and sanctions are given for non-compliance.
As a participant progresses, the treatment plan is adjusted with less frequent drug testing,
therapy sessions, probation reporting and court attendance.
FISCAL IMPLICATIONS:
Maximum compensation of $252.349.
RECOMMENDATION &ACTION REQUESTED:
Behavioral Health recommends approval.
ATTENDANCE: Sheryl Hogan, Quality Improvement Specialist
DISTRIBUTION OF DOCUMENTS:
An executed copies to:
Nancy Mooney, Contract Specialist, Health Services
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: I July 24,2012
Department: I Health Services, Behavioral Health Division
Contractor/Supplier/Consultant Name: I Oregon Criminal Justice Commission I
Contractor Contact: I Craig Prins, Director I
Type of Document: Intergovernmental Grant Award
Goods and/or Services: The Criminal Justice Commission's (CJC) purpose is to
improve the efficiency and effectiveness of state and local criminal justice systems by
providing a centralized and impartial forum for statewide policy development and
planning.
Background &History: CJC provides services to the Oregon criminal justice
community through the administration of federal grant programs that reduce drug use
and violent crime and improve the effectiveness of the criminal justice system. CJC
administers several state and federal grant programs, including the Recovery Act
Edward Byrne Memorial Justice Assistance Grant (ARRA-JAG) Program. The goal of
the ARRA-JAG Drug Court Grant Program is to support existing drug courts serving
adults, juveniles and families, with a particular emphasis on stabilizing programs that
are facing budget cuts and operating with reduced resources or facing closure. Drug
courts have been shown to be a cost-effective way to increase engagement and
completion of chemical dependency treatment, reduce criminal recidivism, reduce
alcohol and drug use, and impact many other public systems.
Deschutes County Family Drug Court is a court-supervised intensive treatment
program, typically lasting twelve (12) to eighteen (18) months, to serve parents who
have had their children removed from their custody or are at risk of having their children
removed as a result of substance abuse. Family Drug Court is coordinated and closely
monitored by the court under the direction of Judge Brady. Representatives from
partner agencies are organized as a treatment team. Together, the team develops and
supervises treatment plans for drug court participants and their families.
The goals of drug court are to:
• Lessen impact of methamphetamine and other illegal drug use on community law
enforcement agencies, courts and corrections
• Reduce community rates of addiction and substance abuse
• Help drug abusing parents and pregnant women to become sober and
responsible caregivers
7/24/2012
• Create safe environments in which children are healthy and safe from abuse and
neglect
• Promote positive, pro-social behavior
Individual treatment plants are developed for all drug court participants and tailored
around the unique needs of parents and families. Basic expectations of all participants
are:
• Frequent court appearances
• Frequent random drug testing
• Intensive drug and alcohol treatment
• Mental health treatment if appropriate
• Community based self help/recovery meetings (12-step, AA, NA, MA DDA etc.)
i • Regular probation reporting
• Parent coaching
• Health, wellness and treatment of children I
• Health, well ness and treatment of parents I • Communicable disease testing and referral
• Vocational Rehabilitation I • Employment
Participants receive incentives for program compliance and progress on their treatment t, plan. Individualized treatment interventions and sanctions are given for non
compliance. As a participant progresses, the treatment plan is adjusted with less
frequent drug testing, therapy sessions, probation reporting and court attendance.
Agreement Starting Date: I July 1, 2012 I Ending Date: I June 30,2013 I
Annual Value or Total Payment: I Maximum compensation is $252,349 I
L8J Insurance Certificate Received check bo~
Insurance Expiration Date: Coun is G@~
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
r:gJ Exempt from RFP, Solicitation or Bid Process (specify -see Dee §2.37)
Funding Source: (Included in current budget? L8J Yes 0 No
If No, has budget amendment been submitted? 0 Yes o No
Is this a Grant Agreement providing revenue to the County? L8J Yes D No
7/24/2012
___~+--+-'-"--____
Special conditions attached to this grant: I Terms/Conditions outlined in Exhibit B
Deadlines for reportin to the rantor:
October 25,2012, January 25,2013, April 25, 2013, July 25,2013
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes [g] No
Departmental Contact and Title: Nancy Mooney, Contract Specialist
Phone #: I 541-322-7516 I
Department Director Approval: 1 "2.5 12
Date
Distribution of Document: Is to Nancy Mooney, Health Services
Department.
Official Review:
County Signature Required (check one): ~I BOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. _____
Legal Review k (leuJJ Date 1 , n ' r>
Document Number 2012-496 ~~~~-------
7/24/2012
VlE D ,",
7{' 6. JlaJ;~
L GAL COUNSEL
For Recording Stamp Only
BEFORE TIIE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Appointing a Financial Assistance ..
Administrator for Deschutes County Health .. ..
Services and Authorizing the County RESOLUTION NO. 2011-021
Administrator to Approve Related Contracts.
WHEREAS, Deschutes County, acting through the Health Services Department will enter into
contracts for the provision of health services and the performance of physical health, behavioral health,
developmental disability and addiction services and environmental health services and the agreement
between the State of Oregon and Deschutes County requires that the County appoint a Financial
Assistance Administrator; and
WHEREAS, the Financial Assistance Administrator should be a person knowledgeable about the
available public health, environmental health and behavioral health services and capable of dealing with
a large volume of transactions in a timely manner; now therefore:
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. Scott Johnson, the Director of the Deschutes County Health Services Department, is duly
appointed as the Deschutes County Financial Assistance Administrator with respect to
contracts pertaining to the Health Services Department. Such appointment shall continue in
effect so long as Scott Johnson is an employee of the Deschutes County Health Services
Department and until a successor is appointed.
Section 2. By Board policy, the Financial Assistance Administrator is authorized to perform the
functions of such appointment and is charged with authorizing contracts as set forth in the
Health Services Department Financial Assistance Contract, Biennial Plan and Strategic Plan,
as adopted by the Board. The Health Services Department includes the Behavioral Health,
and Public Health divisions. The Financial Assistance Administrator may sign on behalf of
the Health Services Department contracts, subcontracts with third party service providers,
contract amendments, grants, and intergovernmental agreements, which do not exceed a
dollar amount of $50,000, and documents with no fiscal implications.
Section 3. The County Administrator may sign all contracts, subcontracts with third party service
providers, contract amendments, grants and intergovernmental agreements, in excess of
$50,000 but not to exceed $] 50,000.
PAGE 1 OF 2-RESOLUTION NO. 2011-021
BOARD OF COUNlY COMMISSIONERS
OF DESCHUTES COUNTY. OREGON
-~-
TAMMY BANEY. Chair
ANTHONY DEBONE. Vice Chair
ATTEST:
~~
Recording Secretary ALAN UNGER., Commissioner
PAGE 2 OF 2-RESOLUTION NO. 2011-021
Criminal Justice Commission
Drug Court Implementation and Enhancement Grant Program
885 Sununer Street NE
Salem , OR 97301
GRANT AWARD AGREEMENT AND PROVISIONS
DATE: 07/01/12 GRANT # DC009-13
PROGRAM NAME: Deschutes County Family Drug Court
ADMIN ISTERIN G Deschutes County Health
AGENCY: Services
GRANTEE: Deschutes County, acting TOTAL AWARD: $252,349
by and through its
Department of Deschutes
County Health Services
ADDRESS: 2577 NE Courtney Drive AWARD PERlOD: July 1, 2012 throughJune
Bend, OR 30,2013
PROGRAM CONTACT: TELEPHONE: 541-322-7571
Sheryl Hogan
FISCAL CONTACT: Sherri Pinner TELEPHONE: 541-322-7509
BUDGET
REVENUE
CJC Grant Funds $252,349
TOTAL REVENUE: $252,349
EXPENDITURES
Personnel $14,441
Contract/Consultant $237,908
TOTAL EXPENDITURES: $252,349
DC -2012-496
GRANT AWARD AGREEMENT AND PROVISIONS
I. Provisions of Award
A. Agreement Parties. This Agreement is between the State of Oregon, acting by and through its Oregon
Criminal Justice Commission, hereafter called CJC, and the forenamed Grantee.
B. Effective Date and Duration. This Agreement shall become effective on the date this Agreement has been
fully executed by every party. Unless extended or terminated earlier in accordance with its terms, this
Agreement shall terminate on June 30, 2013. Agreement termination shall not extinguish or prejudice CJC's
right to enforce this Agreement with respect to any default by Grantee that has not been cured.
C. Grant Award and Performance Measures. In accordance with the terms and conditions of this Agreement,
Grantee shall implement the Recovery Act Edward Byrne Memorial Justice Assistance Grant Program (ARRA
JAG) as described in the Program Narrative and the Goals, Outputs, and Performance Measures of Grantee's
ARRA-JAG Grant Application (the "Program") and accomplish Program activities and performance measures
as stipulated in the agreed upon progress report.
D. Agreement Documents. This Agreement consists of the following documents, and any other document
referenced, which are listed in descending order of precedence: Exhibit B (American Recovery and
Reinvestment Act of 2009, Pub.L.ll1-S (ARRA or "Recovery Act") clauses), this Agreement, and Exhibit A
(Grant Application Face Sheet, Program Budget and Budget Narrative, Program Narrative).
E. Source of Funds. Payment for the Program will be from:
_X_ the Federal Recovery Act Edward Byrne Memorial Justice Assistance Grant (ARRA-JAG) funds, CFDA
#16.803.
_ the Edward Byrne Memorial Justice Assistance Grant Program funds, CFDA #16.738;
_X_General Funds.
F. Merger Clause: Waiver. This Agreement and referenced documents constitute the entire Agreement between
the parries on the subject matter hereof. There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this Agreement. No waiver, consent, modification, or change of terms
of this Agreement shall bind all parties unless in writing and signed by both parties. Such waiver, consent,
modification, or change, if made, shall be effective only in the specific instance and for the specific purpose
given. The fuilure of CJC to enforce any provision of this i\greement shall not constitute a waiver of CJC of
that or any other provision.
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TERMS AND CONDITIONS
II. Conditions of Award
A. The Grantee agrees to operate the Program as described in Grantee's application and to expend funds only in
accordance with the approved budget unless the Grantee receives prior written approval by CJC to modify the
Program or budget. Grantee agrees to cooperate with CJC to negotiate, if necessary, progress report
activity goals and performance meaSU1'es for the Grantee and any contractual services. CJC may
withhold funds for any expenditure not within the approved budget or in excess of amounts approved by CJc.
Failure of the Grantee to operate the Program in accordance with the written agreed upon objectives contained
in the grant application, progress report, and budget will be grounds for immediate suspension or termination,
or both, of the grant Agreement pursuant to Section N of this grant Agreement.
B. Funds Available and Authorized: Payments. Grantee is not entitled to be compensated for work performed
under this Agreement by any other agency or department of the State of Oregon. Grantee understands and
agrees that CJC's payment of amounts under this Agreement is contingent on CJC receiving appropriations,
limitations, allotments or other expenditure authority sufficient to allow CJC, in the exercise of its reasonable
administrative discretion, to continue to make payments under this Agreement.
C. The Grantee agrees that all public statements referring to the Program must identify the source(s) of funds. If
any funds for this Program come from the U.S. Department ofJustice, Office ofJustice Programs, Bureau of
Justice Assistance, all public statements must state the percent or dollar amount of federal funds used in the
Program.
D.
1. Maintenance and Retention of Records. The Grantee agrees to maintain accounting and financial records
in accordance with Generally Accepted Accounting Principles (GAAP) and the standards of the Office of
the Chief Financial Officer set forth in the most recent version of the Office of Justice Programs (OJP)
Financial Guide, including without limitation in accordance with Office of Management and Budget
(OMB) Circulars A-87, A-I02, A-IIO, A-122, A-133. All financial records, supporting documents,
statistical records and all other records pertinent to this grant or agreements under this grant shall be
retained by the Grantee for a minimum of six years following termination or expiration of this Agreement
for purposes of State of Oregon or Federal examination and audit provided, however, that if there is any
audit issue, dispute, claim or litigation relating to this Agreement or the Award, Grantee shall retain and
keep accessible the books of account and records until the audit issue, dispute, claim or litigation has been
finally concluded or resolved. It is the responsibility of the Grantee to obtain a copy of the OJP Financial
Guide from the Office of the Chief Financial Officer available at:
http://www.ojp.usdoj.gov/ financialguide/index.htm and apprise itself of all rules and regulations set
forth.
2. Access to Records. CJC, Oregon Secretary of State, the Office of the Chief Financial Officer, the
General Accounting Office (GAO) or any of their authorized representatives, shall have the right of
access to any pertinent books, documents, papers, or other records of Grantee and any contractors or
subcontractors of Grantee, which are pertinent to the grant, in order to make audits, examinations,
excerpts, and transcripts. The right of access is not limited to the required retention period but shall last
as long as the records are retained.
3. If Grantee expends S500,000 or more in Federal funds (from all sources) in its fiscal year,
Grantee shall have a single organization-wide audit conducted in accordance with the provisions of
OMB Circular A-133. Copies of all audits must be submitted to CJC within 30 days of completion. If
Grantee expends less than S500,000 in its fiscal year in Federal funds, Grantee is exempt from Federal
audit requirements for that year. Records must be available for review or audit by appropriate officials
as provided in Section II.D.2. (Access to Records) herein.
4. Audit Costs. Audit costs for audits not required in accordance with OMB Circular .A-133 are
unallowable. If Grantee did not expend $500,000 or more in Federal funds in its fiscal year, but
contracted with a certified public accountant to perform an audit, costs for performance of that audit
shall not be charged to this grant.
3
E. Supplanting. The Grantee certifies that Federal funds will not be used to supplant State or local funds, but will
be used to increase the amount of funds that, in the absence of Federal aid, would be made available to the
Grantee to fund programs consistent with grant guidelines referenced in I.E. (Source of Funds).
F. ~.Failure of the Grantee to submit the required fmancial, program or audit reports, or to resolve
fmancial, program, or audit issues may result in the suspension of grant payments or termination of
the grant Agreement.
1. Progress Reports. The Grantee agrees to submit a report covering its progress each calendar quarter in
meeting each of its agreed upon goals and objectives and comprehensive evaluation plan. Progress
reports must include data on performance measures. Reports must be received no later than October
25, 2012, January 25, 2013; April 25, 2013; and July 25, 2013. Grantee shall submit annual and
cumulative reports no later than one month following the end of each year. Any progress report that
is outstanding for more than one month past the due date may cause the suspension or
termination of the grant. Grantee must receive prior approval from CJC to extend a progress report
requirement past its due date. Ths reporting schedule may be adjusted by CJC on an as needed-basis.
2. Financial Reimbursement Reports.
a. In order to receive reimbursement, the Grantee agrees to submit to CJC, Requests for
Reimbursement (RFR) which includes supporting documentation for all grant expenditures.
RFRs must be received no later than October 25, 2012, January 25, 2013; April 25, 2013; and
July 25, 2013. Reimbursements for expenses will be withheld if progress reports are not submitted
by the specified dates or are incomplete. Any RFR that is outstanding for more than one
month past the due date may cause the suspension or termination of the grant. Grantee
must receive prior approval from CJC to extend an RFR requirement past its due date.
b. Reimbursement rates for travel expenses shall not exceed those allowed by the Federal travel policy.
Requests for reimbursement for travel must be supported with a detailed statement identifying the
person who traveled, the purpose of the travel, the times, dates, and places of travel, and the actual
expenses or authorized rates incurred.
c. W'hen requesting reimbursement for equipment costing over $5,000, the Grantee agrees to provide
a description of the equipment, purchase price, date of purchase, and identifying numbers if any.
d. Reimbursements will only be made for actual expenses incurred during the grant period. The
Grantee agrees that no grant funds may be used for expenses incurred before July 1,2012 or after
June 30, 2013.
e. Grantee shall be accountable for and shall repay any overpayment, audit disallowances or any other
breach of thisigreement that results in a debt owed to the Federal Government. CJC may apply
interest, penalties, and administrative costs to a delinquent debt owed by a debtor pursuant to the
Federal Claims Collection Standards and O~ffi Circular 1'\-129.
3. Procurement Standards
a. Grantee shall follow the same policies and procedures it uses for procurement from its non-Federal
funds. Grantees shall use their own procurement procedures and regulations, provided that the
procurement conforms to applicable Federal and State law and standards.
b. All procurement transactions, whether negotiated or competitively bid and without regard to dollar
value, shall be conducted in a manner so as to provide maximum open and free competition.
Justification must be provided to CJC for any non-competitive or sole-source procurement.
Justification should include a description of the program and what is being contracted for, an
explanation of why it is necessary to contract noncompetitively, time constraints and any other
pertinent information. All sole source procurements in excess of $100,000 must receive prior
written approval from CJC in addition to any other approvals required by law applicable to
Grantee. Interagency agreements between units of government are excluded from this requirement
to obtain CJC approval of sole source procurements.
4
c. The Grantee shall be alert to organizational conflicts of interest or non-competitive practices
among contractors that may restrict or e1iminate competition or otherwise restrain trade.
Contractors that develop or draft specifications, requirements, statements of work, or Requests for
Proposals (RFP) for a proposed procurement shall be excluded from bidding or submitting a
proposal to compete for the award of such procurement. Any request for exemption must be
submitted in writing to CJc.
4. Audit Reports. Grantee shall provide CJC copies of all audit reports pertaining to this Agreement
obtained by Grantee, whether or not the audit is required by Oi\<ill Circular A-133.
G. Program Income. "Program income" means gross income received during the term of this Agreement
described in Section I.B by grantee or any of its subgrantees that is directly generated by a grant supported
activity or is earned as a result of this Agreement. Grant income includes, but is not limited to, income from
fees for services performed, registration fees, usage or rental fees from real or personal property acquired with
grant funds, sales of commodities or items fabricated under a grant, sale of property, royalties, attorney's fees
and costs, and proceeds received through asset seizure and forfeiture. Program income does not include
interest on grant funds, rebates, credits, discounts, and refunds, taxes, special assessments, levies, fines,
including fines resulting from law enforcement activities, and other such revenues raised by Grantee or any of
its subgrantees.
Program income, including income that remains unexpended upon expiration of this Agreement, must be
added to the grant funds and used as provided in Section I.C of this Agreement. Program income also may be
used to meet any non-federal matching requirement of the grant agreement or may be deducted from the total
allowable costs to determine the net allowable costs.
Program income and expenditures must be reported on the Program Income Report (PIR) form and submitted
quarterly with each RFR. If any program income remains unexpended upon expiration of this Agreement must
be reported on the PIR that is submitted with the final RFR. Grantees that do not have any program income
must submit a PIR only with the final RFR. A copy of the PIR form can be found at
http://www.oregon.gov/CJC/newdrugcourt.shtml.
H. Monitoring.
1 CJC is responsible for monitoring and reviewing the activities of Grantee to ensure that all services
provided by Grantee under this Agreement conform to State and Federal standards and other
performance requirements specified in the Agreement. After reasonable notice and as often as CJC may
deem necessary during the grant award period, CJC may perform program and fiscal monitoring
t pursuant to the Monitoring Policy and Procedures.
} 2. Grantee shall provide for program and fiscal reviews, including meetings with consumers,
subcontractors, and evaluators, review of service and fiscal records, policies, and procedures, staffing
patterns, job descriptions, and meetings with any staff and stakeholders directly or indirectly involved in
the performance of this Agreement., when requested to do so by CJC for purpose of monitoring.
I. Ownership of Work Product.
I 1. Definitions. As used in this Section, and elsewhere in this Agreement, the following terms have the
meanings set forth below:
I a. "Grantee Intellectual Property" means any intellectual property owned by Grantee and developed
independently from the Program.
1
b. "lbird Party Intellectual Property" means any intellectual property owned by parties other than CJC
or Grantee.
I
i ~
c. "Work Product" means every invention, discovery, work of authorship, trade secret or other
tangible or intangible item and all intellectual properry rights therein that Grantee is required to
deliver to CJC pursuant to the Program
I
2. Origjnal Works. All Work Product created by Grantee pursuant to the Program performed under this
Agreement, including derivative works and compilations, and whether or not such Work Product is
5
considered a work made for hire or an employment to invent, shall be the exclusive property of CJc.
CJC and Grantee agree that such original works of authorship are "work made for hire" of which CJC is
the author within the meaning of the United States Copyright Act. If for any reason the original Work
Product created pursuant to the Program is not "work made for hire," Grantee hereby irrevocably
assigns to CJC any and all of its rights, title, and interest in all original Work Product created pursuant to
the Program, whether arising from copyright, patent, trademark, trade secret, or any other state or
federal intellectual property law or doctrine. Upon CJC's reasonable request, Grantee shall execute such
further documents and instruments necessary to fully vest such rights in CJc. Grantee forever waives
any and all rights relating to original Work Product created pursuant to the Program, including without
limitation, any and all rights arising under 17 USC §106A or any other rights of identification of
authorship or rights of approval, restriction or limitation on use or subsequent modifications.
In the event that Work Product created by Grantee under this Agreement is a derivative work based on
Grantee Intellectual Property, or is a compilation that includes Grantee Intellectual Property, Grantee
hereby grants to CJC an irrevocable, non-exclusive, perpetual, royalty-free license to use, reproduce,
prepare derivative works based upon, distribute copies of, perform and display the pre-existing elements
of the Grantee Intellectual Property employed in the Work Product, and to authorize others to do the
same on CJC's behalf
In the event that Work Product created by Grantee under this Agreement is a derivative work based on
TIllrd Party Intellectual Property, or is a compilation that includes TIllrd Party Intellectual Property,
Grantee shall secure on the CJC's behalf and in the name of CJC an irrevocable, non-exclusive,
perpetual, royalty-free license to use, reproduce, prepare derivative works based upon, distribute copies
of, perform and display the pre-existing elements of the Third Party Intellectual Property employed in
the Work Product, and to authorize others to do the same on CJC's behalf
3. Grantee Intellectual Property. In the event that Work Product is Grantee Intellectual Property Grantee
hereby grants to CJC an irrevocable, non-exclusive, perpetual, royalty-free license to use, reproduce,
prepare derivative works based upon, distribute copies of, perform and display the Grantee Intellectual
Property, and to authorize others to do the same on CJC's behalf
4. TIllrd Party Works. In the event that Work Product is Third Party Intellectual Property, Grantee shall
secure on the CJC's behalf and in the name of CJC, an irrevocable, non-exclusive, perpetual, royalty-free
license to use, reproduce, prepare derivative works based upon, distribute copies of, perform and display
the TIllrd Party Intellectual Property, and to authorize others to do the same on CJC's behalf.
J. Contribution.
If any third party makes any claim or brings any action, suit or proceeding alleging a tort as now or hereafter
defined in OR.') 30.260 ("Third Party Claim") against a party (the "Notified Party") with respect to which the
other party ("Other Party") may have liability, the Notified Party must promptly notify the Other Party in
writing of the TIllrd Party Claim and deliver to the Other Party a copy of the claim, process, and all legal
pleadings with respect to the Third Party Claim. Either party is entitled to participate in the defense of a Third
Party Claim, and to defend a TIllrd Party Claim with counsel of its own choosing. Receipt by the Other Party
of the notice and copies required in this paragraph and meaningful opportunity for the Other Party to
participate in the investigation, defense and settlement of the Third Party Claim with counsel of its own
choosing are conditions precedent to the Other Party's liability with respect to the Third Party Claim.
With respect to a Third Party Claim for which CJC is jointly liable with the Grantee (or would be if joined in
the Third Party Claim), CJC shall contribute to the amount of expenses (including attorneys' fees), judgments,
fines and amounts paid in settlement actually and reasonably incurred and paid or payable by the Grantee in
such proportion as is appropriate to reflect the relative fault of CJC on the one hand and of the Grantee on the
other hand in connection with the events which resulted in such expenses, judgments, fines or settlement
amounts, as well as any other relevant equitable considerations. The relative fault ofCJC on the one hand and
of the Grantee on the other hand shall be determined by reference to, among other things, the parties' relative
intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in
such expenses, judgments, fines or settlement amounts. CJC's contribution amount in any instance is capped to
the same extent it would have been capped under Oregon law if CJC had sole liability in the proceeding.
6
With respect to a Third Party Claim for which the Grantee is jointly liable with CJC (or would be if joined in
the Third Party Claim), the Grantee shall contribute to the amount of expenses (including attorneys' fees),
judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by CJC in
such proportion as is appropriate to reflect the relative fault of the Grantee on the one hand and of CJC on
the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement
amounts, as well as any other relevant equitable considerations. The relative fault of the Grantee on the one
hand and of CJC on the other hand shall be determined by reference to, among other things, the parties'
relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances
resulting in such expenses, judgments, fines or settlement amounts. The Grantee's contribution amount in any
instance is capped to the same extent it would have been capped under Oregon law if it had sole liability in the
proceeding.
K Workers' Compensation.
All employers, including Grantee, that employ subject workers, as defined in ORS 656.027, shall comply with
ORS 656.017 and shall provide workers' compensation insurance coverage for those workers, unless they meet
the requirement for an exemption under ORS 656.126(2). Grantee shall require and ensure that each of its
subcontractors complies with these requirements.
L. Subcontractor Indemnity and Insurance.
1. Subcontractor Indemnity.
Grantee shall take all reasonable steps to cause its contractor(s) that are not units of local government as
defmed in ORS 190.003, if any, to indemnify, defend, save and hold harmless CJC and its officers, employees
and agents ("Indemnitee") from and against any and all claims, actions, liabilities, damages, losses, or expenses
(including attorneys' fees) arising from a tort (as now or hereafter defined in ORS 30.260) caused, or alleged to
be caused, in whole or in part, by the negligent or willful acts or omissions of Grantee's contractor or any of
the officers, agents, employees or subcontractors of the contractor( "Claims"). It is the specific intention of
the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or
willful acts or omissions of the Indemnitee, be indemnified by the contractor from and against any and all
Claims.
2. Subcontractor Insurance.
Grantee shall re<Juire its first tier contractor(s) that are not units of local government as defmed in ORS
190.003, if any, to: i) obtain insurance specified under TIrES AND AMOUNTS and meeting the
requirements under ADDITIONAL INSURED, "TAIL" COVERAGE, NOTICE OF CANCELLATION
OR CHANGE, and CERTIFICATES OF INSURANCE before the contractors perform under contracts
between Grantee and the contractors (the "Subcontracts"), and ii) maintain the insurance in full force
throughout the duration of the Subcontracts. The insurance must be provided by insurance companies or
entities that are authorized to transact the business of insurance and issue coverage in the State of Oregon and
that are acceptable to CJc. Grantee shall not authorize contractors to begin work under the Subcontracts until
the insurance is in full force. Thereafter, Grantee shall monitor continued compliance with the insurance
requirements on an annual or more frequent basis. Grantee shall incorporate appropriate provisions in the
Subcontracts permitting it to enforce contractor compliance with the insurance requirements and shall take all
reasonable steps to enforce such compliance. Examples of "reasonable steps" include issuing stop work orders
(or the equivalent) until the insurance is in full force or terminating the Subcontracts as permitted by the
Subcontracts, or pursuing legal action to enforce the insurance requirements. In no event shall Grantee permit
a contractor to work under a Subcontract when the Grantee is aware that the contractor is not in compliance
with the insurance re<Juirements. As used in this section, a "fIrst tier" contractor is a contractor with which the
Grantee directly enters into a contract. It does not include a subcontractor with which the contractor enters
into a contract.
7
TYPES AND AMOUNTS.
[(CJC must check boxes for ii, iii, & iv as to which insurance is required or not and in what amount)]
i. WORKERS COMPENSATION. Insurance in compliance with ORS 656.017, which requires all employers
that employ subject workers, as deflned in ORS 656.027, to provide workers' compensation coverage for those
workers, unless they meet the requirement for an exemption under ORS 656.126(2). Employers Liability
insurance with coverage limits of not less than $500,000 must be included.
ii. PROFESSIONAL LL~BILI1Y
[8j Required by CJC 0 Not required by CJC
Professional Liability Insurance covering any damages caused by an error, omission or negligent act related
to the services to be provided under the Subcontract, with limits not less than the following, as determined
byCJC:
[8j $4,000,000 per occurrence (for all claimants for claims arising out of a single accident or occurrence).
iii COMMERCIAL GENERAL LIABILITY
[8j Required by CJC 0 Not required by CJC
Commercial General Liability Insurance covering bodily injury, death, and property damage in a form and
with coverages that are satisfactory to CJC Ibis insurance shall include personal injury liability, products
and completed operations. Coverage shall be written on an occurrence form basis, with not less than the
following amounts as determined by CJC:
Bodily Injury, Death and Property Damage:
~54,000,000 per occurrence (for all claimants for claims arising out of a single accident or occurrence).
iv. AUTOMOBILE LL\BILITY INSURANCE: J\UTOMOBILE LIABILITY.
~Required by CJC 0 Not required by CJC
Automobile Liability Insurance covering all owned, non-owned and hired vehicles. This coverage may be
written in combination with the Commercial General Liability Insurance (with separate limits for
"Commercial General Liability" and "Automobile Liability'). Automobile Liability Insurance must be in not
less than the following amounts as determined by CJC:
Bodily Injury, Death and Property Damage:
[8j $4,000,000 per occurrence (for all claimants for claims arising out of a single accident or occurrence).
ADDITIONAL INSURED. The Commercial General Liability insurance and Automobile Liability insurance
must include CJC, its offlcers, employees and agents as Additional Insureds but only with respect to the
contractor's activities to be performed under the Subcontract. Coverage must be primary and non-contributory
with any other insurance and self-insurance.
"TAIL" COVERAGE. If any of the required insurance policies is on a "claims made" basis, such as
professional liability insurance, the contractor shall maintain either "tail" coverage or continuous "claims
made" liability coverage, provided the effective date of the continuous "claims made" coverage is on or before
the effective date of the Subcontract, for a minimum of 24 months following the later of : (i) the contractor's
completion and Grantee's acceptance of all Services required under the Subcontract or, (ll) the expiration of all
warranty periods provided under the Subcontract. Notwithstanding the foregoing 24-month requirement, if the
contractor elects to maintain "tail" coverage and if the maximum time period "tail" coverage reasonably available in
the marketplace is less than the 24--month period described above, then the contractor may request and CJC may
grant approval of the maximum "tail" coverage period reasonably available in the marketplace. If CJC approval is
granted, the contractor shall maintain "tail" coverage for the maximum time period that "tail" coverage is
reasonably available in the marketplace.
8
NOTICE OF CANCElLATION OR CHANGE. The contractor or its insurer must provide 30 days' written
notice to Grantee before cancellation of, material change to, potential exhaustion of aggregate limits of, or non
renewal of the required insurance coverage (s).
CERTIFICATE(S) OF INSURANCE. Grantee shall obtain from the contractor a certificate(s) of insurance
for all required insurance before the contractor performs under the Subcontract. The certificate(s) or an
attached endorsement must specify: i) all entities and individuals who are endorsed on the policy as Additional
Insured and ii) for insurance on a "claims made" basis, the extended reporting period applicable to "tail" or
continuous "claims made" coverage.
M. No Implied Waiver, Cumulative Remedies. The failure ofCJC to exercise, and any delay in exercising any
right, power, or privilege under this Agreement shall not operate as a waiver thereof, nor shall any single or
partial exercise of any right, power, or privilege under this Agreement preclude any other or further exercise
thereof or the exercise of any other such right, power, or privilege. The remedies provided herein are
cumulative and not exclusive of any remedies provided by law.
N. Governing Law: Venue: Consent to Jurisdiction. This Agreement shall be governed by and construed in
accordance with the laws of the State of Oregon without regard to principles of conflicts of law. Any claim,
action, suit, or proceeding (collectively, "Claim') between CJC (or any other agency or department of the State
of Oregon) and Grantee that arises from or relates to this Agreement shall be brought and conducted solely
and exclusively within the Circuit Court of Marion County for the State of Oregon; provided, however, if the
Claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within
the United States District Court for the District of Oregon. In no event shall this Section be construed as a
waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental
immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise,
from any Claim or from the jurisdiction of any court. EACH PARlY HEREBY CONSENTS TO THE
EXCLUSIVE JURISDICTION OF SUCH COURT, WAIVES ANY OBJECTION TO VENUE, AND
WAIVES ANY CL\IM THAT SUCH FORUM IS AN INCONVENIENT FORUM.
O. Time js of the Essence. Grantee agrees that time is of the essence with respect to all provisions of this
Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to
limit or deprive a party of the benefits of any grace or use period allowed in this "\greement.
P. Notices. Except as otherwise expressly provided in this Agreement, any communications between the parties
hereto or notice to be given hereunder shall be given in writing by personal delivery, facsimile, or mailing the
same by registered or certified mail, postage prepaid to Grantee or CJC at the address or number set forth on
page 1 of this Agreement, or to such other addresses or numbers as either party may hereafter indicate
pursuant to this Section. Any communication or notice so addressed and sent by registered or certified mail
shall be deemed delivered upon receipt or refusal of receipt. Any communication or notice delivered by
facsimile shall be deemed to be given when receipt of the transmission is generated by the transmitting
machine. Any communication or notice by personal delivery shall be deemed to be given when actually
delivered. Any communication or notice given by email shall be effective upon the sender's receipt of
confirmation generated by the recipient's email system that the notice has been received by the recipients' email
system. The parties also may communicate by telephone, regular mail or other means, but such
communications shall not be deemed notices under this Section unless receipt by the other party is expressly
acknowledged in writing by the receiving party.
Q. Subcontracts, Successors and Assignments.
1. Grantee shall not enter into any subcontracts for any of the Program activities required by this
Agreement without CJe's prior written consent. Grantee shall require any subcontractors to comply in
writing with the terms and conditions of this Agreement and provide the same assurances as the
Grantee must in its use of Federal funds. CJe's consent to any subcontract shall not relieve Grantee of
any of its duties or obligations under this Agreement.
2. This Agreement shall be binding upon and inure to the benefit of CJC, Grantee, and their respective
successors and assigns, if any.
3. Grantee may not assign, delegate, or transfer its rights or obligations hereunder or any interest herein
without the prior consent in writing of CJc.
9
1
1
I
I
I
R. No Third Party Beneficiaries. CJC and Grantee are the only parties to this .-\greement and are the only parties
entitled to enforce the terms of this i\greement. Nothing in this Agreement gives, is intended to give, or shall be
construed to give or provide any benefit or right not held by or made generally available to the public, whether
directly, indirectly or otherwise, to third persons unless such third persons are individually identified by name
herein and expressly described as intended beneficiaries of the terms of this Agreement.
S. Survival. All provisions of this Agreement set forth in the following sections shall survive termination of this
Agreement: Section II.D. (r.faintenance, Retention and Access to Records; Audits); Section II.F. (Reports); and
Section II.I. (Indemnity).
T. Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be
illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and
the rights and obligations of the parties shall be construed and enforced as if this Agreement did not contain
the particular term or provision held to be invalid.
T. Relationship of Parties. The parties agree and acknowledge that their relationship is that of independent
contracting parties and neither party hereto shall be deemed an agent, partner, joint venturer or related entity of
the other by reason of this Agreement.
U. Recovery of Funds.
1. Recovery of Overpayments. Grantee shall be accountable for and shall repay any overpayment or any
amounts resulting from any breach of this Agreement that results in a debt owed to the Federal
Government. CJC may apply interest, penalties, and administrative costs to a delinquent debt owed by a
debtor pursuant to the Federal Claims Collection Standards and OMB Circular A-129. The parties agree
to go through the process provided in Section IV.e. before Grantee is required to make any payment
under this paragraph.
2. Recovery of Unexpended Funds. Any grant funds disbursed to Grantee that remain unexpended on the
termination of this Agreement ("Unexpended Funds") must be returned to CJe. Grantee may, at its
option, satisfy its obligation to return Unexpended Funds under this Section by paying to CJC the
amount of Unexpended Funds or permitting CJC to recover the amount of the Unexpended FundsI
~
i
~
from future payments to Grantee from CJe. If Grantee fails to return the amount of the Unexpended
Funds within fifteen (15) days after the date this Agreement is terminated, Grantee shall be deemed to
have elected the deduction option and CJC may deduct the amount demanded from any future payment
from CJC to Grantee, including but not limited to, any payment to Grantee from CJC under this
I
Agreement and any payment to Grantee from CJC under any contract or agreement, present or future,
between CJC and Grantee. If no such contracts or agreements are in effect and no future contracts or
agreements between Grantee and CJC are contemplated by CJC 15 days after the date this Agreement is
terminated, Grantee shall return the Unexpended Funds to CJe. I 3. Recovery of ?vlisexpended Funds. If CJC alleges that Grantee expended funds in violation or
contravention of this Agreement, CJC and Grantee shall enter into nonbinding discussions under
I Section IV.e. within 15 days of CJC's notice to Grantee of the allegation, with such discussions to be i concluded within 45 days of CJe's notice to Grantee. If the parties determine that funds were in fact
I
expended in violation or contravention of this Agreement ("Misexpended Funds") then the
I ;\lisexpended Funds shall be replaced by Grantee within 15 days of that determination, unless CJC
agrees to another time or method of repayment. If the parties do not agree on the amount of
l\lisexpended Funds, CJC may recover the amount determined by CJC to be ;\lisexpended Funds from
any future payment from CJC to Grantee, including, but not limited to, any payment to Grantee from
CJC under this agreement and any payment to Grantee from CJC under any contract or
agreement, present or future, between CJC and Grantee. If no such contracts or agreements are in
effect and no future contracts or agreements between Grantee and CJC are contemplated by CJC 15
days after the date of the determination ofivlisexpended Funds, Grantee shall return the l'vlisexpended
Funds to CJe.
v. Amendments. CJC may agree to amend this to the extent permitted by applicable statutes and
administrative rules. No amendment to this Agreement shall be effective unless it is in writing signed by
the parties, and all approvals required by applicable law have been obtained before becoming effective.
10
III. Grantee Compliance and Certifications
A Debarment Suspension. Ineligibility and Voluntary Exclusion. The Grantee certifies by accepting grant funds
that neither it nor its principals are presently debarred, suspended, proposed for debannent, declared ineligible,
nor voluntarily excluded from participation in this t.ransaction by any Federal department or agency. (This
certification is required by regulations published May 26, 1988, implementing Executive Order 12549,
Debarment and Suspension, 28 CFR Part 69 and 28 CFR Part 67.)
B. Compliance with Applicable Law. The Grantee agrees to comply with all applicable laws, regulations, and
guidelines as written or as amended, of the State of Oregon, the Federal Government and CJC in the
performance of this Agreement. Without limiting the generality of the foregoing, Grantee agrees to comply
with ARRA and with all laws, rules and guidelines set forth in the most recent version of the Grant Management
Handbook published by CJC, including but not limited to:
1. The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,
Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Operating Policies; Part 30, Intergovernmental Review of Department ofJustice Programs and
Activities; Part 42, Non-Discrimination/Equal Employment Opportunity Policies and Procedures; Part
46, Protection of Human Subjects; Part 61, Procedures for Implementing the National Environmental
Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures, and Federal laws or
regulations applicable to Federal assistance programs.
2. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646).
3. Section 102(a) of the Flood Disaster Protection Act of 1973, P.L. 93 -234, 87 Stat.97, approved
December 31, 1976.
4. Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive
Order 11593, and the Archeological and Historical Preservation ,\ct of 1966 (16 USC 569a-1 et seq.)
5. National Environmental Policy Act of 1969, 42 USC 4321 et seq.
6. Flood Disaster Protection ,\ct of 1973,42 USC 4001 et seq.
7. Clean Air Act, 42 USC 7401 et seq.
8. Clean Water Act, 33 USC 1368 et seq.
9. Federal Water Pollution Control Act of 1948, as amended, 33 USC 1251 et seq.
to. Safe Drinking Water Act of 1974, 42 USC 300f et seq.
11. Endangered Species Act of 1973,16 USC 1531 et seq.
12. Wild and Scenic Rivers Act of 1968, as amended, 16 USC 1271 et seq.
13. Historical and Archaeological Data Preservation Act of 1960, as amended, 16 USC 469 et seq.
14. Coastal Zone Management Act of 1972, 16 USC 1451 et seq.
15. Coastal Barrier Resources Act of 1982, 16 USC 3501 et seq.
16. Indian Self-Determination Act, 25 USC 450f.
17. Hatch Political Activity Act of 1940, as amended,S USC 1501 et seq.
18. Animal Welfare Act of 1970, 7 USC 2131 et seq.
19. Demonstration Cities and Metropolitan Development Act of 1966, 42 USC 3301 et seq.
20. Federal Fair Labor Standards Act of 1938 (as appropriate), as amended, 29 USC 201 et seq.
C. Standard Assurances and Certifications Regp,rding Lobbying.
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the Grantee, to any
person for influencing or attempting to influence an officer or employee of any agency, a member of
11
Congress, an officer or employee of Congress, or any employee of a member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a member of Congress,
an officer or employee of Congress, or an employee of a member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the Grantee agrees to complete and submit
Standard Form-LLL "Disclosure Form to Report Lobbying", in accordance with its instructions.
3. The undersigned will require that the language of this certification be included in the award
documents for all subawards at ail tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all subgrantees will certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to
me the required certification will be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
D. Certification of Non-discrimination.
1. The Grantee, and all its contractors and subcontractors, certifies that no person shall be excluded from
participation in, denied the benefits of, subjected to discrimination under, or denied employment in
connection with any activity funded under this Agreement on the basis of race, color, age, religion,
national origin, handicap, or gender. The Grantee, and all its contractors and subcontractors, assures
compliance with the following laws:
a. Non-discrimination re<Juirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended;
b. Title IV of the Civil Rights Act of 1964, as amended;
c. Section 504 of the Rehabilitation Act of 1973, as amended;
d. Title II of the Americans with Disabilities Act (ADA) of 1990;
e. Title IX of the Education Amendments of 1972;
f. The Age Discrimination Act of 1975;
g. The Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and
G;and
h. The Department ofJustice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
2. In the event that a Federal or State court or administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, age, religion, national origin, handicap or
gender against the Grantee or any of its contractors or subcontractors, the Grantee or any of its
contractors or subcontractors will forward a copy of the finding to CJ C. CJ C will forward a copy of the
finding to the Office for Civil Rights, Office ofJustice Programs.
E. Civil Rights Compliance.
1. All recipients of federal grant funds are required, and Grantee agrees, to comply with nondiscrimination
requirements of Title VI of the Civil Rights Act of 1964, as amended, 42 US.c. § 2000d et seq.
(prohibiting discrimination in programs or activities on the basis of race, color, and national origin);
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 US.c. §3789d(c)(1) (prohibiting
discrimination in employment practices or in programs and activities on the basis of race, color, religion,
national origin, and gender); Section 504 of the Rehabilitation Act of 1973,29 U.S.c. § 794 et seq.
12
(prohibiting discrimination in employment practices or in programs and activities on the basis of
disability); Title II of the Americans with Disabilities i\ct of 1990, 42 U.S.c. § 12131 (prohibiting
discrimination in services, programs, and activities on the basis of disability); The Age Discrimination
Act of 1975, 42 U.S.c. § 6101-07 (prohibiting discrimination in programs and activities on the basis of
age); and Title IX of the Education Amendments of 1972, 20 U.S.C § 1681 et seq. (prohibiting
discrimination in educational programs or activities on the basis of gender).
2. Services to Limited-EngJish-Proficient (LEP) Persons.
National origin discrimination includes discrimination on the basis of limited English proficiency (LEP).
To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable
steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may
entail providing language assistance services, including interpretation and translation services, where
necessary. Grantees are encouraged to consider the need for language services for LEP persons served
or encountered both in developing their proposals and budgets and in conducting their programs and
activities. Reasonable costs associated with providing meaningful access for LEP individuals are
considered allowable program costs. The U.S. Department ofJustice has issued guidance for grantees to
assist them in complying with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov.
F. Equal Employment Opportunity Plan (.BEOP). If the Grantee, or any of its contractors or subcontractors, has
50 or more employees, is receiving more than $25,000 pursuant to this Agreement, and has a service population
with a minority representation of three percent or more, the Grantee agrees to formulate, implement and
maintain, and to require its contractors or subcontractors to fonnulate, implement and maintain, an EEOP
relating to employment practices affecting minority persons and women. If the Grantee, or any of its
contractors or subcontractors, has 50 or more employees, is receiving more than S25,000 pursuant to this
Agreement, and has a service population with a minority representation of less than three percent, the Grantee
agrees to formulate, implement and maintain, and to require its contractors or subcontractors to fonnulate,
implement and maintain an EEOP relating to its practices affecting women. The Grantee, and any of its
contractors and subcontractors, must certify to OJP, on fonns that may be obtained from the CJC Fiscal
Analyst or at http;//www.ojp.usdoj.gov/about/ocrlpdfs/cert.pdf, that it has in effect an EEOP as
required by this section.
If Grantee or any of its contractors or subcontractors receives more than $500,000, either through this
Agreement or in aggregate Federal grant funds in any fiscal year, Grantee shall in addition submit to CJC a
copy of the EEOP of Grantee and any of its contractors or subcontractors as soon as it is available. CJC may
withhold grant funds prior to approval of the Grantee's, or any of its contractors or subcontractors, EEOP by
the Office for Civil Rights, Office ofJustice Programs, Bureau ofJustice Assistance.
If required to formulate an EEOP, the Grantee must maintain a current copy on file which meets the
applicable requirements. The grantee must also submit to CJC within 60 days of contract execution a
copy of its certification to oJP.
G. National Environmental Policy Act (NEPA): Special ConditiQn fQr U.S. Department ofJustice Grant
Programs.
1. Prior to Qbligating grant funds, Grantee agrees tQ first determine if any of the following activities will be
related to the use of the grant funds. Grantee understands that this special condition applies to its
following new activities whether or not they are being specifically funded with these grant funds. That
is, as long as the activity is being conducted by the Grantee, a contractor, subcontractor or any third
party and the activity needs to be undertaken in order to use these grant funds, this special condition
must first be met. The activities covered by this special condition are:
a. new construction;
b. minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
National Register of Historic Places or (b) located within a 100-year floodplain;
a renovation, lease, or any other proposed use of a building or facility that ",ill either (a) result in a
change in its basic priQr use or (b) significantly change its size; and
I 13
I
d. implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or educational environments.
2. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the
Grantee's or its contractors' or subcontractors' existing programs or activities that will be funded by
these grant funds, the Grantee, upon specific request from the Bureau ofJustice Assistance, agrees to
cooperate with the Bureau ofJustice Assistance in any preparation by the Bureau ofJustice Assistance
of a national or program environmental assessment of that funded program or activity.
H. Certification Reg;u:ding Drug Free Workplace Requirements. Grantee certifies that it will provide a drug-free
workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance is prohibited in the Grantee's workplace and specifying the
actions that will be taken against employees for violation of such prohibition;
2. Establishing a drug-free awareness program to inform employees about:
I a. The dangers of drug abuse in the workplace;
I b. The Grantee's policy of maintaining a drug-free workplace;
i
c. Any available drug counseling, rehabilitation, and employee assistance programs; and
I
d. The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace.
j 3. Requiring that each employee engaged in the performance of the grant be given a copy of the
employer's statement required by paragraph (1).
, ~ i
4. Notifying the employee that, as a condition of employment under the award, the employee will:
a. Abide by the terms of the statement; and
b. Notify the employer of any criminal drug statute conVlctlOn for a violation occurring in the
workplace not later than five days after such conviction.
5. Notifying the Grantee within ten days after receiving notice from an employee or otherwise receiving
actual notice of such conviction.
6. Taking one of the following actions, within 30 days of receiving notice, with respect to any employee
who is so convicted:
a. Taking appropriate personnel action against such an employee, up to and including termination; or
b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by Federal, State, or local health, law enforcement, or other
appropriate agency.
7. Making a good faith effort to continue to maintain a drug-free workplace.
IV. Default, Termination, Dispute Resolution
A. Default by Grantee. Grantee shall be in default of this Agreement if:
1. Grantee fails to comply substantially with the requirements or statutory objectives of the grant
guidelines referenced in I.E. (Source of Funds) or other provisions of Federal law.
2. Grantee fails to have Program operational within 90 days of the award period start date.
I 14
1
3. Grantee fails to make satisfactory progress toward the goals and objectives and comprehensive
evaluation plan set forth in the application or the progress report.
4. Grantee fails to adhere to the requirements and the terms and conditions of the grant award.
5. Grantee proposes or implements substantial plan changes to the extent that, if originally submitted, the
application would not have been selected.
6. Grantee fails to submit the required fll1ancial, program or audit reports, or to respond to monitoring
reports, or to resolve financial, program, or audit issues.
7. Grantee institutes or has instituted against it insolvency, receivership or bankruptcy proceedings, makes
an assignment for the benefit of creditors, or ceases doing business on a regular basis.
8. Grantee fails to comply substantially with any other applicable Federal or State statute, regulation, or
guideline.
B. Default by C]c. C]C shall be in default of this Agreement if:
1. CJC fails to pay Grantee any amount pursuant to the terms of this Agreement, and CJC fails to cure
such failure within 30 days after Grantee's notice or such longer period as Grantee may specify in such
notice; or
2. CJC commits any material breach or default of any covenant, warranty, or obligation under this
Agreement, and such breach or default is not cured within 30 days after Grantee's notice or such longer
period as Grantee may specify in such notice.
C. Alternative Dispute Resolution. Ibe parties should attempt in good faith to resolve any dispute arising out of
this agreement. Ibis may be done at any management level, including at a level higher than persons directly
responsible for administration of the agreement. In addition, the parties may agree to utilize a jointly selected
mediator or arbitrator (for non-binding arbitration) to resolve the dispute short of litigation.
D. Termination.
1. CJC Termination. CJC may terminate this Agreement:
a. Immediately upon written notice to Grantee, if CJC does not obtain sufficient funding,
appropriation, limitations, allotments or other expenditure authority to allow CJC, in the exercise
of its reasonable administrative discretion, to meet its payment obligations under this Agreement.
b. Immediately upon written notice to Grantee if state or Federal laws, regulations or guidelines are
modified, changed or interpreted in such a way that the CJC does not have the authority to
provide grant funds for the Program or no longer has the authority to provide the grant funds
from the planned funding source.
c. Upon 30 days advance written notice to Grantee, if Grantee is in default under this Agreement
and such default remains uncured at the end of said 30 day period or such longer period, if any,
as CJC may specify in the notice.
d. Immediately upon written notice to Grantee, if any license or certificate required by law or
regulation to be held by Grantee to implement the Program is for any reason denied, revoked,
suspended, not renewed or changed in such a way that Grantee no longer meets requirements to
operate the Program.
e. Immediately upon written notice to Grantee, if CJC determines that there is a threat to the
health, safety or welfare of any individual receiving services as part of the Program.
2. Grantee Termination. Grantee may terminate this i\greement:
a. Upon 30 days advance written notice to CJC, if Grantee is unable to continue implementation of
the Program as a result of circumstances not reasonably anticipated by Grantee at the time it
15
executed this Agreement and that are beyond Grantee's reasonable control. If Grantee
terminates this Agreement under this Section, CJC may end all further disbursements of grant
funds upon receipt of Grantee's termination notice but Grantee shall not be required to repay to
CJC any grant funds previously disbursed to and expended by Grantee in accordance with the
terms and conditions of this Agreement.
b. CJC fails to pay Grantee any amount pursuant to the terms of this Agreement, and CJC fails to
cure such failure within 30 days after Grantee's notice or such longer period as Grantee may
specify in such notice.
c. CJC commits any material breach or default of any covenant, warranty, or obligation under this
Agreement, fails to perform its commitments hereunder within the time specified or any
extension thereof, and CJC fails to cure such failure within 30 days after Grantee's notice or such
longer period as Grantee may specify in such notice.
3. Effect ofTennination. Upon tennination of this Agreement, CJC shall have no further
obligation to disburse Grant moneys to Grantee, whether or not the entire grant has been
disbursed to Grantee, and Grantee's authority to expend previously disbursed grant funds
shall end. Tennination of this Agreement shall not affect Grantee's obligations under this
Agreement or CJC's right to enforce this Agreement against Grantee in accordance with its
tenns, with respect to grant funds actually received by Grantee under this Agreement, or with
respect to portions of the Program actually implemented. Specifically, but without limiting
the generality of the preceding sentence, tennination of this Agreement shall not affect
Grantee's representations and warranties, reporting obligations, record-keeping and access
obligarions, obligation to comply with applicable law, the restrictions and limitations on
Grantee's expenditure of grant funds actually received by Grantee hereunder, Grantee's
indemnification obligations, Grantee's obligations related to Work Product, Grantee's
obligation to repay any overpayment of grant funds or CJC's right to recover any grant funds
from Grantee in accordance with the tenns of this Agreement.
V. Representations and Warranties
Grantee represents and warrants to CJC as follows:
A Existence and Power. Grantee is a political sub-division of the State of Oregon duly organized, validly existing,
and in good standing under the laws of Oregon. Grantee has full power and authority to transact the business
in which it is engaged and full power, authority, and legal right to execute and deliver this Agreement and incur
and perform its obligations hereunder.
B. ,\uthority. No Contravention. The making and performance by Grantee of this Agreement (a) have been duly
authorized by all necessary action of Grantee, (b) do not and will not violate any provision of any applicable
law, rule, or regulation or order of any court, regulatory commission, board or other administrative agency or
any provision of Grantee's articles of incorporation or bylaws and (c) do not and will not result in the breach
of, or constitute a default or require any consent under any other agreement or instrument to which Grantee is
a party or by which Grantee or any of its properties are bound or affected.
C. Binding Obligation. This Agreement has been duly authorized, executed and delivered on behalf of Grantee
and constitutes the legal, valid, and binding obligation of Grantee, enforceable in accordance with its terms.
D. Approvals. No authorization, consent, license, approval of, filing or registration with, or notification to, any
governmental body or regulatory or supervisory authority is required for the execution, delivery or performance
by Grantee of this Agreement.
16
The Grantee, by signature of its authorized official, hereby acknowledges that hel she has read this Agreement, understands it,
agrees to be bound by its terms and conditions (including all references to other documents) and is authorized by the authorized
official to execute this Agreement on the authorized official's behalf. Failure to comply with this Agreement and with applicable
State and Federal rules and guidelines may result in the withholding of reimbursement, the termination or suspension of the
Agreement, denial of future grants, and damages to CJc.
Approved for Legal Sufficiency
Approved by email by AAG Keith L. Kutler dated July 17, 2012
Assistant Attorney General
Approved by Grantee
Date
Name/Title
Federal Tax ID Number State Tax ID Number
Approved by Criminal Justice Commission
Craig Prins, Executive Director Date
17
General Fund Drug Court Application 2012 EXHIBIT A
Organization: Deschutes Co Health Services GF-2012-Deschutes Health-00021
Version Date: 07/16/2012 13:49:55
Cover Sheet
Grant Program ~ General Fund Drug Court Program
Program Title Deschutes County Family Drug Court
Administering Agency Deschutes Co Health Services
Address 2577 N E Courtney Dr.
Bend, OR 97701
Bend, OR 97701
Phone: 541-322-7571
Fax: 541-322-7565
Program Contact Sheryl Hogan
Fiscal Contact Sherri Pinner
Program Abstract Family Drug Court is a court-supervised program serving families impacted by substance abuse. The
program includes drug testing, treatment, parent coaching, and mental health therapy.
~ The Signatory of this Application Cover Sheet is a duly authorized representative of the Applicant, has been authorized by
Applicant to make all representations, attestations and certification contained in this RFA and all Addenda, if any issued.
and to execute this Application document on behalf of Applicant. By checking the box. the undersigned Authorized Official
herby certifies on behalf of Applicant that all contents of this Application Cover Sheet and the submitted Application are
truthful, complete, and accurate. Failure to provide information required by the RFA may ultimately result in rejection of the
Application.
Administering Agency Deschutes Co Health Services
Authorized Official Scott Johnson Date 6/21/2012
Federal Tax 10# 93-6002292
07/16/2012 Page 1 of 13
General Fund Drug Court Application 2012 EXHIBIT A
Organization: Deschutes Co Health Services GF-2012-Deschutes Health-00021
Version Date: 07/16/2012 13:49:55
Personnel Salaries: Administrative Analyst
Enter compensation paid to agency employees. Indicate if the position is Current or New.
Compensation paid for agency employees engaged in grant activities must be consistent with that paid for similar work within the
organization.
Do not include subcontract or subaward costs in this section; these costs should be included in Contractual Services.
Do not include costs for administrative staff in this section; these costs should be included in Administration
list each pOSition by title, percentage of time devoted to the program or FTE, annual salary/hourly rate, fringe benefits and payroll
taxes.
Title of Position Administrative Analyst
Name of Employee Sheryl Hogan
'" Current New
Rate of Pay $75,378.00
'" Annual Monthly Hourly
Total Pay $75,378.00
Enter Program FTE if annual or monthly is checked for rate of pay. Enter Number of Hours if hourly is checked.
Program FTE or Number of Hours 0.05
Total Payroll Amount $3,768.90
Taxes 35%
Taxes Amount $1,319.12
Benefits 35%
Benefits Amount $1,319.12
Total Taxes/Benefits $2,638.23
Total Program Amount $6,407.13
Grant Request $6,000.00
Total Other Support $407.13
PersonnellTaxes/Benefits Narrative (explain the direct use to the program of the personnel listed.)
The CJC Administrative Analyst Evaluator/Grant Administrator roles include oversight of DCFDC program assessment and
evaluation process, contracting, provider compliance with grant requirements and reimbursement. The role involves collection of
evaluation information from the Treatment Team and Court Coordinator, as well as regular contact with providers regarding time
cards and contract compliance. The Administrative Analyst partiCipates on the Policy Advisory Team.
07116/2012 Page 2 of 13
General Fund Drug Court Application 2012 EXHIBIT A
Organization: Deschutes Co Health Services GF-2012-Deschutes Health-00021
Version Date: 07/16/2012 13:49:55
Personnel Salaries: Mental Health Specialist
Enter compensation paid to agency employees. Indicate if the position is Current or New.
Compensation paid for agency employees engaged in grant activities must be consistent with that paid for similar work within the
organization.
Do not include subcontract or subaward costs in this section; these costs should be included in Contractual Services.
Do not include costs for administrative staff in this section; these costs should be included in Administration
list each position by title, percentage of time devoted to the program or FTE, annual salarylhourly rate, fringe benefits and payroll
taxes.
Title of Position Mental Health Specialist
Name of Employee Amber Clegg
II Current New
Rate of Pay $69,017.00
II Annual Monthly Hourly
Total Pay $69,017.00
Enter Program FTE if annual or monthly is checked for rate of pay. Enter Number of Hours if hourly is checked.
Program FTE or Number of Hours 0.08
Total Payroll Amount $5,521.36
Taxes 35%
Taxes Amount $1,932.48
Benefits 35%
Benefits Amount $1,932.48
Total Taxes/Benefits $3,864.95
Total Program Amount $9,386.31
Grant Request $8,441.00
Total Other Support $945.31
PersonnellTaxes/Benefits Narrative (explain the direct use to the program of the personnel listed.)
The Mental Health Specialist works in close coordination with the contractual substance abuse treatment provider to assess and
treat clients for co-occurring mental health disorders such as depreSSion, bi-polar and attention-deficit disorders, and anger
management. She will provide consultation about mental health disorders with treatment team and providers and help facilitate
participant access to mental health services. psychiatric evaluations and medications. The therapist participates on the weekly
Treatment Team and attends court.
07/16/2012 Page 3 of 13
General Fund Drug Court Application 2012 EXHIBIT A
Organization: Deschutes Co Health Services GF-2012-Deschutes Health-00021
Version Date: 07/16/201213:49:55
Contractual/Consultant Services: BestCare
Include all costs which are to be incurred as a result of a subaward or subcontract. Grantee must include a Budget Summary for
all subcontractors. Prior to execution, Agency must approve all agreements entered into pursuant to this award that exceed
$100,000. Subaward made known at the time of Application may be considered approved if the activities are funded as proposed.
All procurements must be made according to agency established procedures, provided they minimally adhere to applicable
Federal and State guidelines. Solicitations of quotes from at least 3 sources are required for procurements between $5,000 and
$100,000. Competitive bids must be used for procurement of contractual services over $100,000. Sole source contracts require
additional information and prior Agency approval. Contractor rates in excess of $450 per 8-hour day require additional
documentation and prior Agency approval. Check the appropriate column indicating type of award and use ''# of hrs/days" and
"Cost per hr/day" as appropriate.
Sub Award
Three Quotes
Competitive Bid
Sole Source
Consultant Name/Organization Name BestCare
Number of hours or days 365 Hours ~ Days
Hourly or Daily Rate $264.78
Program Cost $96,644.70
Grant Request $96,643.00
Total Other Support $1.70
Contractual Consultant Services Narrative (explain how the specific services to be provided relate to the program exclusively):
BestCare, the alcohol and drug treatment provider is responsible for conducting assessments, developing treatment plans,
administration of outpatient and/or residential treatment. This relationship includes case management, monitoring as well as
recording client progress. The assigned BestCare treatment provider will partiCipate on the Treatment Team and attend court.
Last fall, BestCare added two part time Recovery Coaches to provide motivational counseling, working collaboratively with
treatment team members and other agencies, to provide transportation services to identified clients who need these services and
finally to provide support to clients to attend recovery support groups such as 12-Step Meetings and to teach clients how recovery
support groups work and how best to use them. BestCare will assume responsibility for the flexible funding this year in the amount
of $ 1,249. The combination of these amounts means BestCare will be awarded $96,643. to cover treatment and oversee flexible
funding. For a more complete breakdown of these costs refer to the subaward subcontract section.
07/1612012 Page 4 of 13
General Fund Drug Court Application 2012 EXHIBIT A
Organization: Deschutes Co Health Services GF-2012-Deschutes Health-00021
Version Date: 07/16/2012 13:49:55
Contractual/Consultant Services: Circuit Court
Include all costs which are to be incurred as a result of a subaward or subcontract. Grantee must include a Budget Summary for
all subcontractors. Prior to execution, Agency must approve all agreements entered into pursuant to this award that exceed
$100,000. Subaward made known at the time of Application may be considered approved if the activities are funded as proposed.
All procurements must be made according to agency established procedures, provided they minimally adhere to applicable
Federal and State guidelines. Solicitations of quotes from at least 3 sources are required for procurements between $5,000 and
$100,000. Competitive bids must be used for procurement of contractual services over $100,000. Sole source contracts require
additional information and prior Agency approval. Contractor rates in excess of $450 per 8-hour day require additional
documentation and prior Agency approval. Check the appropriate column indicating type of award and use "# of hrs/days" and
"Cost per hr/day" as appropriate.
Sub Award
Three Quotes
Competitive Bid
Sole Source
Consultant Name/Organization Name Circuit Court
Number of hours or days 365 Hours ..; Days
Hourly or Daily Rate $240.54
Program Cost $87,797.10
Grant Request $87,796.00
Total Other Support $1.10
Contractual Consultant Services Narrative (explain how the specific services to be provided relate to the program exclusively):
The coordinator develops written protocols, procedures and criteria for Family Drug Court participants. She coordinates and
partiCipates in court proceedings. Based on input from Treatment Team members, the coordinator provides case briefings on the
status of participants to the Family Drug Court judge. She coordinates and facilitates interagency Treatment Team meetings. She
assists with data collection and oversight, compiles reports and provides input in the evaluation process. The coordinator also
partiCipates on the Policy Advisory Team.
07/16/2012 Page 5 of 13
General Fund Drug Court Application 2012 EXHIBIT A
Organization: Deschutes Co Health Services GF-2012-Deschutes Health-00021
Version Date: 07/16/201213:49:55
Contractual/Consultant Services: Deschutes Family Recovery
Include all costs which are to be incurred as a result of a subaward or subcontract. Grantee must include a Budget Summary for
all subcontractors. Prior to execution, Agency must approve all agreements entered into pursuant to this award that exceed
$100,000. Subaward made known at the time of Application may be considered approved if the activities are funded as proposed.
All procurements must be made according to agency established procedures, provided they minimally adhere to applicable
Federal and State guidelines. Solicitations of quotes from at least 3 sources are required for procurements between $5,000 and
$100,000. Competitive bids must be used for procurement of contractual services over $100,000. Sole source contracts require
additional information and prior Agency approval. Contractor rates in excess of $450 per 8-hour day require additional
documentation and prior Agency approval. Check the appropriate column indicating type of award and use ''# of hrs/days" and
"Cost per hr/day" as appropriate.
Sub Award
Three Quotes
Competitive Bid
Sole Source
Consultant Name/Organization Name Deschutes Family Recovery
Number of hours or days 365 Hours ~ Days
Hourly or Daily Rate $68.99
Program Cost $25,181.35
Grant Request $25,181.00
Total Other Support $0.35
Contractual Consultant Services Narrative (explain how the specific services to be provided relate to the program exclusively):
Deschutes Family Recovery subcontracts Transition Coach services that ultimately help clients who are struggling to advance
from Phase 3 to Phase 4 in Deschutes County Family Drug Court. This case manager assists clients in obtaining stable housing
and employment. She participates on the Treatment Team and attends court as needed. This year, 25,181 has been designated
to transition coach services.
07/16/2012 Page 6 of 13
General Fund Drug Court Application 2012 EXHIBIT A
Organization: Deschutes Co Health Services GF-2012-Deschutes Health-00021
Version Date: 07/16/2012 13:49:55
Contractual/Consultant Services: Healthy Families of the High Desert
Include all costs which are to be incurred as a result of a subaward or subcontract. Grantee must include a Budget Summary for
all subcontractors. Prior to execution, Agency must approve all agreements entered into pursuant to this award that exceed
$100,000. Subaward made known at the time of Application may be considered approved if the activities are funded as proposed.
All procurements must be made according to agency established procedures, provided they minimally adhere to applicable
Federal and State guidelines. Solicitations of quotes from at least 3 sources are required for procurements between $5,000 and
$100,000. Competitive bids must be used for procurement of contractual services over $100,000. Sole source contracts require
additional information and prior Agency approval. Contractor rates in excess of $450 per 8-hour day require additional
documentation and prior Agency approval. Check the appropriate column indicating type of award and use ''# of hrs/days" and
"Cost per hr/day" as appropriate.
Sub Award
Three Quotes
Competitive Bid
Sole Source
ConSUltant NamelOrganization Name Healthy Families of the High Desert
Number of hours or days 365 Hours >I Days
Hourly or Daily Rate $77.51
Program Cost $28,291.15
Grant Request $28,288.00
Total Other Support $3.15
Contractual Consultant Services Narrative (explain how the specific services to be provided relate to the program exclusively):
The Health Families of the High Desert Family Support Worker (FSW) conducts an assessment of family needs for Deschutes
County Family Drug Court families followed by development of a family support plan with measurable goals and resource referral.
In some cases, the Family Support Worker will connect children with other family services in the community. The FSW promotes
child health and safety through parent education through home visiting appropriate for level of service and family will need (weekly
to monthly). Beyond role modeling appropriate parent behaviors, the FSW teaches families about developmentally appropriate
activities based on the children's ages and stages. The FSW plans and implements annual family event for all drug court families
and their children and invites and encourages families to participate in other Healthy Families groups and activities as appropriate
(Families Get Fit, Nutrition classes, Stroller Walks). Finally the FSW will participate in weekly Drug Court team meetings as
appropriate
07/1612012 Page 7 of 13
General Fund Drug Court Application 2012 EXHIBIT A
Organization: Deschutes Co Health Services GF-2012-Deschutes Health-00021
Version Date: 07/16/2012 13:49:55
Subaward Subcontract: BestCare
Subawardlsubcontact name
Address
City, State, Zip
Phone
Fax
Authorized Official for Sub
Expense Category:
Proposed Budget
BestCare
PO Box 1710
Redmond OR 97756
541-504-9577
541-504-2361
Rick Treleaven
Other Support TotalGrant Funds
Personnel Salaries $60,607.00 $26,685.00 $87,292.00
Contractual/Consultant $15,000.00 $15,000.00
Rent and Utilities $7.915.00 $3,485.00 $11,400.00
Supplies $0 $0
T ravelfT raining/Conferences $2,291.00 $1,009.00 $3.300,00
Equipment $2,500.00 $1,101,00 $3,601,00
Administrative $7,082 $3.118.00 $10.200,00
Evaluation $0
Other Expenses $1,249,00 $1,249.00
Total $96,644.00 $35,398.00 $132.042,00
Other Support Breakdown:
Source Carve out of OHP monies
Amounts
Cash Earned Income In-Kind Total
$35,398.00 $35.398,00
Description
BestCare receives $96,643 in grant monies. In addition. BestCare bills and receives payments for OHP clients that are enrolled in
Drug Court. The $96,643 applies only to individuals served that are not covered for addictions services by other insurance. Note
that the contractual row applies for brief alternative inpatient treatment for individuals that do not have insurance coverage, the
rate is $103.75 per bed day. Urinalysis testing is covered under equipment. Types of urinalysis testing provided include 10 panel
at $6.55, ETG at $19.50, and REFLEX Testing for benzos, opiates ad THC confirmation at $11.95, Travel is combined travel and
training costs. with approximately $200/mo for travel and $75.1mo for training. Other expenses are flexible funds that are used to
assist all drug court clients when they have unmet needs that cannot be addressed any other way. such as transportation, utilities
and childcare costs.
Personnel costs are divided as follows:
Drug Court Liaison 1,0 fte $12.30 per hour
Recovery Coaches for a total of 1.0 fte 1 @ $10.00 per hour
Program Director at.10 fte at $21.77 per hour
Counselor at .50 fte $15.34 per hour
Taxes and benefits are not included in these rates
BestCare and Deschutes County Family Drug Court have the cpacity to serve 25 families. Cost for care of these families by
BestCare is $10,899.40 per month. or about $400. per client per month on average.
07/1612012 Page 8 of 13