HomeMy WebLinkAboutDoc 383 - IGA Amend - MH - DD SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of Augustl22, 2012
DATE: August 8,2012
FROM: Lori Hill, Adult Treatment Program Manager, Deschutes County Health Services, 322-7535
Nancy Mooney, Contract Specialist, Deschutes County Health Services, 322-7516
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document #2012-383, Amendment #11 to the Intergovernmental Financial
Agreement Award #134309 between Deschutes County Health Services, Behavioral Health Division and the
Oregon Health Authority.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
The Oregon Health Authority (OHA) was established by the 2009 Oregon legislature to bring most health-related
programs in the state into a single agency. OHA is at the forefront of lowering and containing costs, improving
quality and increasing access to health care in order to improve the lifelong health of Oregonians. In the public
sector, OHA will consolidate most of the state's health care programs, including Addictions & Mental Health
Services (AMH), Public Health, Oregon Health Plan (OHP), HealthyKids Connect, employee benefits and public
private partnerships. This will give the state greater purchasing and market power to begin tackling issues with
costs, quality, lack of preventive care and health care access. In both the public and the private sector, OHA will
be working to improve how health care is delivered and paid for. OHA will also be working to reduce health
disparities and to broaden the state's public health focus.
The 2011-2013 biennium Intergovernmental Agreement (IGA) for the Financing of Community Addictions
and Mental Health Services, sets forth the dollar amounts and guidelines for Deschutes County Health
Services. Deschutes County Health Services provides or coordinates provision of behavioral health and
developmental disability treatment services to individuals, as well as alcohol, other drug and problem
gambling prevention and treatment services. The initiallGA did not contain the funding for services for the
fiscal year 2012-2013. It has been the intent of the State to send an amendment containing the financial
information.
Amendment#11 to the IGA provides the funding allocation for the fiscal year 2012-2013. In addition to the
financial information, Amendment #11 also modifies the service description for MHS 37 -Flexible Funding and
"provider insurance requirements".
FISCAL IMPLICATIONS:
Maximum Compensation is $9,682,500. Additional changes will be reflected in subsequent amendments.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Document #2012-383, Amendment #11 to the Intergovernmental Financial Agreement
Award #134309 between Deschutes County Health Services, Behavioral Health and the Oregon Health Authority
is requested.
ATTENDANCE: Lori Hill, Program Manager
DISTRIBUTION OF DOCUMENTS:
Fax or E-mail the signature page and completed, signed "Document Return Statement" to April Barrett at (503)
373-7365, fully executed original to County Clerk and copy to Nancy Mooney.
DESCHUTES COUNTY DOCUMENT SUMMARY
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(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required, If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
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Please complete all sections above the Official Review line.
Date: 1 July 30,20121
Department: 1 Health Services, Behavioral Health
Contractor/Supplier/Consultant Name: 1 Oregon Health Authority
Contractor Contact: 1 April Barrett 1 Contractor Phone #: 1 503-945-5821
Type of Document: Amendment #11 to Intergovernmental Agreement #134309
Goods and/or Services: Deschutes County Health Services (DCHS) provides or coordinates
the provision of mental health and developmental disability treatment services to individuals;
services may include alcohol and drug treatment, problem gambling prevention treatment
services, transportation services, housing services and the provision of peer resources.
Background & History: OHA is at the forefront of lowering and containing costs, improving
quality and increasing access to health care in order to improve the lifelong health of
Oregonians. In the public sector, OHA will consolidate most of the state's health care programs,
including Public Health, the Oregon Health Plan (OHP), HealthyKids Connect, employee
benefits and public-private partnerships. This will give the state greater purchasing and market
power to begin tackling issues with costs, quality, lack of preventive care and health care
access. In both the public and the private sector, OHA will be working to fundamentally improve
how health care is delivered and paid for, but because poor health is only partially due to lack of
medical care, OHA will also be working to reduce health disparities and to broaden the state's
public health focus. Ultimately, OHA is charged with delivering a plan to the Legislature to
ensure that all Oregonians have access to affordable health care.
The 2011-2013 biennium I ntergovernmental Agreement (lGA) for the Financing of Community
Addictions and Mental Health Services sets forth the dollar amounts and guidelines for
Deschutes County Health Services to provide or coordinate provision of behavioral health and
developmental disability treatment services to individuals, as well as alcohol, other drug and
problem gambling prevention and treatment services for the coming two years. The initial IGA
did not contain the funding for services for the fiscal year 2012-2013. It has been the intent of
the State to send an amendment containing the financial information.
Amendment #11 to the IGA provides the funding allocation for the fiscal year 2012-2013. In
addition to the financial information, Amendment #11 also modifies the service description for
MHS 37-Flexible Funding and "provider insurance reqUirements".
Agreement Starting Date: 1 July 01, 2011 1 Ending Date: 1 June 30, 2013 i
Annual Value or Total Payment: Maximum Com ensation is $9,682,500. Additional on
chan es will be reflected in subse uent amendments.i
7/3012012
Check all that apply :
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
~ Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? C8J Yes D No
If No , has budget amendment been submitted? DYes D No
Is this a Grant Agreement providing revenue to the County? DYes C8J No
Special conditions attached to this grant: D
Deadlines for reporting to the grantor: D
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that it is a
grant-funded position so that this will be noted in the offer letter : DYes D No
Contact information for the person responsible for grant compliance: Name: D
Phone#:D
Departmental Contact and Title: Nancy Mooney, Contract Specialist I
Phone #: I 541-322-7516 I
Department Director Approval: ----&n/0 \(1;-\,-2__--===t-...........""'---__ ---=1/1'---'-1
-~ Date
Distribution of Document: Fax the signature page and completed, signed "Document
Return Statement" to April D . Barrett at (503) 373-7365 , fully executed copy to Nancy Mooney.
Official Review:
County Signature Required (check one): cPJ BOCC 0 Department Director (if <$25K)
OK; if >$150K, BOCC Order No . ____-1)
Legal Review Date
Document Number: 2012-383 ~~==~------
7/30/2012
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ADMINISTRATIVE SERVICES DIVISION
of Human Services Office of Contracts and Procurement Authority
)rQt1~t_t ][ealth
John A. Kitzhaber, MD, Governor 250 Winter St NE, Room 306
Salem, OR 97301
Voice: (503) 945-5818
FAX: (503) 378-4324
DOCUMENT RETURN STATEMENT
Re: Amendment #11 to Agreement #134309 hereinafter referred to as "Document."
Please complete the following statement and return it along with the completed signature page and the
Contractor Data and Certification page and/or Contractor Tax Identification Information form (if
applicable).
Important: If you have any questions or find errors in the above referenced Document, please contact
the contract specialist, April D. Barrett at (503) 945-5821.
~:)O\Q0SC<"'
(Name) (Title)
received a copy of the above referenced Document, between the State of Oregon, acting by and through
its Oregon Health Authority, and Deschutes County, bye-mail from Tami Goertzen on June 11,2012.
On _________, I signed the electronically transmitted Document without
(Date)
change. I am returning the completed signature page and Contractor Data and Certification page and/or
Contractor Tax Identification Information form (if applicable) with this Document Return Statement.
( te)
ADMINISTRATIVE SERVICES DIVISION)rQtt~.rtme"t ][(~alth
of Human Services Office of Contracts and Procurement t\uthority
John A. Kitzhaber, MD, Governor 250 Winter St NE, Room 306
Salem, OR 97301
Voice: (503) 945-5818
FAX: (503) 378-4324
DATE: June 11,2012
TO: Scott Johnson, Director
Deschutes County
RE: Amendment #11 to the
2011-2013 Intergovernmental Agreement for the Financing
of Community Addictions and Mental Health Services Agreement #134309
Enclosed is an amendment to the Agreement.
NOTE: Payment for amendments returned to OHA by the 3 rd Friday of every
month are more likely to be in the following month's allotment or electronic
fund transfer.
The instructions for processing this amendment are as follows:
• Open and print the electronic file containing the amendment for signature by the
appropriate authorized County Official(s).
• Obtain the authorized signature(s) on the amendment and the "Document Return
Statement".
• E-mail or Fax only the signature page of the amendment and the completed, signed
"Document Return Statement" to tami.j.goertzen@state.or.us or 503-373-7365.
Following receipt by OHA of your signed amendment, OHA will route its copy of amendment to
the official(s) who is/are authorized to execute the amendment. Once the amendment is signed
OHA will scan the amendment and transmit to the appropriate County official.
If you have questions regarding this financial assistance award, please contact Sheryl Derting,
Mental Health & Addiction Services, at (503) 945-6263 or April D. Barrett at (503) 945-5821.
Sincerely,
April D. Barrett, OPBC
Contracts Specialist
Attachment( s)
ADMINISTRATIVE SERVICES DIVISION)tQti~"lm'"1 He!llth
of Human Services Office of Contracts and Procurement "-----,Autilorlty
John A. Kilzhaber, MD, Governor 250 Winter St NE, Room 306
Salem, OR 97301
In compliance with the Americans with Disabilities Act, this Voice: (503) 945-5818
document is available in alternate formats such as Braille, FAX: (503) 378-4324
large print, audio recordings, Web-based communications
and other electronic formats. To request an alternate format, please send an e
mail to dhsalt@state.or.us or call 503-378-3486 (voice) or 503-378-3523
(ITY) to a11'ange for the alternative format.
ELEVENTH AMENDMENT TO
OREGON HEALTH AUTHORITY
2011-2013 INTERGOVERNMENTAL AGREEMENT FOR THE
FINANCING OF COMMUNITY ADDICTIONS AND MENTAL HEALTH
SERVICES AGREEMENT #134309
This Eleventh Amendment to Oregon Health Authority 2011-2013 Intergovernmental
Agreement for the Financing of Community Addictions and Mental Health Services dated as of
July 1,2011 (as amended, the "Agreement"), is entered into, as oftbe date of the last signature
hereto, by and between the State of Oregon acting by and through its Oregon Health Authority
("OHA") and Deschutes County ("County").
RECITALS
WHEREAS, OHA and County wish to modify Exhibit I "Provider Insurance
Requirements", and add new Exhibit MHS 37-FJexible Funding, set forth in Exhibit B-1 of this
Agreement.
NOW, THEREFORE, in consideration of the premises, covenants and agreements
contained herein and other good and valuable consideration the receipt and sufficiency of which
is hereby acknowledged, the parties hereto agree as follows:
AGREEMENT
1. The Service Description for MHS 37 in Exhibit B of the Agreement is hereby amended to
add Exhibit MRS 37-Flexible Funding, in the form set forth in Exhibit 1 attached hereto
and incorporated herein by this reference.
2. Exhibit I, "Provider Insurance Requirements", is hereby amended to read in its entirety as
set forth in Exhibit 2 attached hereto and incorporated herein by this reference.
LEGAL COUNSEl
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