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Home My WebLink About2012-09-12 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, September 12, 2012 Page 1 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, SEPTEMBER 12, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Erik Kropp, Interim County Administrator; Ronda Connor, Personnel; Teresa Rozic, Property & Facilities; Dave Inbody, Administrative Services; and two other citizens. No representatives of the media were in attendance. Chair DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Board Signature of Document No. 2012-552, a Letter to the Bureau of Land Management regarding the Conveyance of Land to the City of La Pine for Public Purposes. Teresa Rozic gave an overview of the item. For several years, community members and the County have worked with the BLM on this issue, for library and sewer expansion, and then park plans. The County needs to officially request conveyance of the land (150 acres of event land and 750 acres for sewer expansion purposes). Deschutes County will be the interim title holder as this moves forward. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 12, 2012 Page 2 of 5 Senator Wyden’s staff made it clear that the government prefers conveyances go to counties rather than cities. Since then, a ten acre parcel in town where the library is located that should also be part of this action was included. This piece goes directly to the library. Deschutes County will assume the survey and administrative duties, and convey the properties to the City and Park District. Commissioner Baney noted that this has been a long time coming, and is a big thing for the City of La Pine. Many people have participated in this effort, including Chair DeBone who worked on this prior to becoming a Commissioner. It is not easy to get this kind of thing through the federal process. BANEY: Move approval. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of Document No. 2012-557, a Notice of Intent to Award Contract Letter for the Operation of the Deschutes Onsite Clinic. Dave Inbody explained that the clinic was established in 2011. The provider contract terminated and an RFP process began. After extensive review, a new vendor has been selected that better fits the goals of the project. He said it took about eight months to gain back what was spent to establish the clinic. Over eighteen months there has been a significant savings to the County and to employees. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, September 12, 2012 Page 3 of 5 Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval, with the exception of the minutes of the August 20 work session and the joint meeting with the City of Bend of August 30. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Consent Agenda Items 5. Signature of Document No. 2012-551, an Amendment to the Medicaid Intergovernmental Agreement between the Oregon Commission on Children & Families and the Deschutes County Children & Families’ Commission 6. Signature of a Letter Accepting the Resignation of Chuck Humphreys from the Bicycle and Pedestrian Advisory Committee, and Thanking him for his Service 7. Signature of Letters Accepting the Resignation of Erik Alexander and Cynthia Barnes from the Deschutes County Public Health Advisory Board, and Thanking them for their Service 8. Approval of Economic Development Grant Awards:  Deschutes Water Alliance – $2,000  NeighborImpact – $2,000  La Pine Park District – $2,000  Together for Children – $1,500  Bridging Gaps – $1,500  Hospice of Redmond – $2,000  Heart of Oregon Corps – $2,000  Leaderships Redmond – $600 9. Business Development Forgivable Loan Grant (Job Creation) Energyneering, Inc. - $34,000 10. Approval of Minutes: Board Meetings of September 5, 2012 Work Sessions of August 20 and 29, and September 5 , 2012 Joint Meeting of County and Bend City Council, August 30, 2012 Minutes of Board of Commissioners’ Business Meeting Wednesday, September 12, 2012 Page 4 of 5 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $36,001.24. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $1,710.72. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $706,810.85. UNGER: Move approval, subject to review. BANEY: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. 14. ADDITION TO THE AGENDA The Board went into Executive Session, called under ORS 192.660(2)( d), Labor Negotiations. The meeting adjourned 10:20 a.m. in order to go into executive session in a different room. DATED this ;l1J) Day of ¥ 2012 for the - Deschutes County Board of Commissioners: Anthony DeBone, Ch;tt= Alan Unger, Vice Chair ATTEST: Tam ~oner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, September 12,2012 Page 5 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, SEPTEMBER 12, 2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Board Signature of Document No. 2012-552, a Letter to the Bureau of Land Management regarding the Conveyance of Land to the City of La Pine for Public Purposes -Teresa Rozic, Property & Facilities Department Suggested Action: Move Board signature ofDocument No. 2012-552. 4. CONSIDERATION of Chair Signature of Document No. 2012-557, a Notice of Intent to Award Contract Letter for the Operation of the Deschutes Onsite Clinic Dave Inbody, Administrative Services Suggestion Action: Move Chair signature ofnotice ofinent to award contract letter. Board of Commissioners' Business Meeting Agenda Wednesday, September 12,2012 Page 1 of7 CONSENT AGENDA 5. Signature of Document No. 2012-551, an Amendment to the Medicaid Intergovernmental Agreement between the Oregon Commission on Children & Families and the Deschutes County Children & Families' Commission 6. Signature of a Letter Accepting the Resignation of Chuck Humphreys from the Bicycle and Pedestrian Advisory Committee, and Thanking him for his Service 7. Signature of Letters Accepting the Resignation of Erik Alexander and Cynthia Barnes from the Deschutes County Public Health Advisory Board, and Thanking them for their Service 8. Approval of Economic Development Grant Awards: • Deschutes Water Alliance -$2,000 • NeighborImpact -$2,000 • La Pine Park District -$2,000 • Together for Children -$1,500 • Bridging Gaps -$1,500 • Hospice of Redmond -$2,000 • Heart of Oregon Corps -$2,000 • Leaderships Redmond $600 9. Business Development Forgivable Loan Grant (Job Creation) • Energyneering, Inc. -$34,000 10. Approval of Minutes: • Board Meetings of September 5, 2012 • Work Sessions of August 20 and 29, and September 5, 2012 • Joint Meeting of County and Bend City Council, August 30, 2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District Board of Commissioners' Business Meeting Agenda Wednesday, September 12,2012 Page 2 of7 CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 14. ADDITIONS TO THE AGENDA Executive Session, under ORS 192.660(2)( d), Labor Negotiations. Executive Session is not open to the general public, but under most situations, the media can attend. PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' Business Meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Tuesday, September 11 1:30p.m. Special Work Session Consider Jail Expansion Project Wednesday, September 12 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 12,2012 Page 3 of7 Thursday, September 13 7:00 a.m. Regular Meeting with the Redmond City Council, Redmond Council Chambers Monday, September 17 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, September 20 8:30 a.m. (Tentative) Tobacco Survey Results Discussion Friday, September 21 All Day Association of Oregon Counties' District Meeting-Harney County Monday, September 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, September 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Saturday, September 29 3:00 p.m. Forest Restoration Event Skyliner Lodge Monday, October 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, October 3 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 12,2012 Page 40f7 Thursday, October 4 8:00 a.m. Regular Meeting with the Sisters City Council, Sisters City Hall Wednesday, October 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, October 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, October 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, October 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, October 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, October 31 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, November 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, September 12,2012 Page 5 of7 Wednesday, November 7 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Monday, November 12 Most County Offices Closed to Observe Veterans' Day Holiday November 13 through 16 Association of Oregon Counties Conference Monday, November 19 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) November 22 & 23 Most County Offices Closed to Observe Thanksgiving (November 23 Unpaid Furlough) Monday, November 26 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, November 228 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, December 5 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, December 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, September 12,2012 Page 6 of7 ---------------- Wednesday, December 12 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, December 17 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 1 92.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. 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