HomeMy WebLinkAboutDoc 601 - USDA - Wildlife Svcs - LandfillDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 31,2012
Please see directions for completing this document on the next page.
DATE: October 17,2012
FROM: Timm Schimke Solid Waste 317-3177
TITLE OF AGENDA ITEM:
Consideration of Chair signature of Document No. 2012-601, a cooperative agreement with the United
States Department of Agriculture for wildlife services.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
The Department of Solid Waste works cooperatively with the U.S. Departmentof Agriculter Wildlife
Services for starling control at Knott Landfill. Starlings gather at the landfill and cause property
damage and possible health problems for neighbors of the landfill. In addition their work at the
landfillk, Wildlife Services provides a variety of services to the community including outreach and
education as well as control services for problematic wildlife such as bear, cougar, coyote etc ...
FISCAL IMPLICATIONS:
Funding for Wildlife services is provided by the US Department of Agriculture, Oregon Department of
Agriculture, Oregon Fish and Wildlife as well as Deschutes County. The County contributes the
majority of the funds. This year the Solid Waste Department has allocated $102,000.00 for the service.
RECOMMENDATION & ACTION REOUESTED:
The Department of Solid Waste and the citizens of Deschutes County receive significant value for the
service provided by Wildlife Services. I recommend signature of Document No. 2012-601.
ATTENDANCE: Timm Schimke
DISTRIBUTION OF DOCUMENTS:
Return signed copies to Solid Waste.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: puly 7,20111 Department: Iso lid Wast~
Type of Document: IGA
Goods and/or Services: Contractor will provide a wide range of services to control
starlings at Knott Landfill as well as other wildlife control throughout Deschutes County.
Activity incllude hazing, trapping, relocation, extermination to resolve human-animal
conflicts. Activity also includes a significant amount of education to landowners related
to resolving wildlife predation problems.
Background & History: This document is an annual establishment of a scope of
work and funding levels provided by the IGA. This year the proposed County funding
level is $102,000. This amount has not increased over the last three years ..
Agreement Starting Date: puly 1,20121 Ending Date: pune 30, 201~
Annual Value or Total Payment: 1$102,0001
D Insurance Certificate Recei,ed (CieCk box)
Insurance Expiration Date:
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? [g] Yes D No
If No, has budget amendment been submitted? DYes D No
Is this a Grant Agreement providing revenue to the County? DYes r5fJ No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
10/12/2012
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance:
Name:
Phone #: IL-_---'
Departmental Contact and Title: Timm Schimke, Director
Phone #: 317-3177
Department Director Approval: J ~S:LL _.....;./_·0-r!'l.....;./.=:L;;;;.,<-IL-<J2<---_
Signature /Dat6
Distribution of Document: Return signed documents (three copies) to Deborah
Stalman, USDA, 6135 NE 80 th Ave., Suite A-8, Portland, OR 97218. A copy will be
returned to us after final signature.
Official Review: et 1"J j
County Signature Required (check one): IZJ BOCC o Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review ~1~ Date ! ' . ( -; -/"
Document Numbe be--2 0 12 ~ 6 0 1
10112/2012
?t;:YIErtkQ
LLEG USDA APms WILDLIFE SERVICES
FY12/13 WORK AND FINANCIAL PLAN
COOPERATOR:
VENDOR IDENTIFICATION NO.:
COOPERATIVE AGREEMENT NO.:
ACCOUNT NO.:
AGREEEMENT DATES:
AGREEMENT AMOUNT:
DESCHUTES COUNTY
0006013666
12-73-41-5553
AP.RA.RX41. 73.0003
July 1,2012 -June 30, 2013
$102,000.00
Pursuant to Cooperative Service Agreement Cooperative Service Agreement No. 09-73-41-5553 (2009
signature year) between Deschutes County and the United States Department of Agriculture (USDA), Animal
and Plant Health Inspection Service (APHIS), Wildlife Services (WS), this Work Plan sets forth the
objectives, activities and budget for the cooperative wildlife services program in Deschutes County for the
period of July 1,2012 through June 30, 2013.
OBJECTIVES/GOALS
The objective of the Wildlife Services program in the County is to resolve wildlifelhuman conflicts related to
damage caused by predatory animals to livestock and human health and safety. Cooperative efforts between
APHIS-WS and the County will maximize existing resources to accomplish the goals of this Plan. APlllS
WS will address the requirements of the National Environmental Policy Act (NEPA).
Anticipated project results and benefits:
I. To provide assistance to county residents experiencing wildlife conflicts caused by predatory animals.
2. To provide assistance in the form of educational infonnation or when appropriate to utilize the most
effective and safe control tools and techniques available.
3 To provide a mechanism that enables other entities to participate in the program with shared
responsibilities for funding, planning and evaluation.
PLAN OF ACTION
The objectives of the wildlife damage control program will be accomplished in the following manner:
1. APHIS-WS will provide a Wildlife Specialist to respond to damage situations in Deschutes County
involving predatory animals that threaten human health and safety, livestock, and other property.
2. Patrick Smith, District Supervisor, at the District Office in La Grande, Oregon (541) 399-5814 will be
responsible for training, day-to-day supervision and monitoring of the cooperative program.
3. APHIS-WS will bill the County quarterly for actual costs associated with this work and financial plan
not to exceed $102,000.00.
PROCUREMENT
APHIS-WS will provide vehicles, and the initial supplies and equipment. Cooperator understands that
additional supplies and equipment may need to be purchased under this agreement to replace consumed,
damaged or lost supplies/equipment. Any items remaining at the end of the agreement will remain in the
possession of APHIS-WS.
STIPULATIONS AND RESTRICTIONS
APHIS-WS will cooperate with the Oregon Department of Agriculture, Oregon Fire Marshal's Office,
Oregon Department ofFish and Wildlife (ODFW), and the U .S. Fish and Wildlife Service (FWS) to ensure
compliance with Federal, State and local laws and regulations .
C 2012 ... 601
Agreement No.: 12-73-41-5553
AP.RA.RX41.73.0003
COST ESTIMATE FOR SERVICES
SalarylBenefits $ 78,790.48
GSA Vehicle 4080.00 I
Hires and reimbursements 3060.00
Supplies and Materials 1887.00
Subtotal 87,817.48
Overhead 16.15% 14,182.52
Total $102,000.00
Note: Salary, benefits, and vehicle costs charged at actual cost. The distribution of the Budget for this Work
Plan may vary as necessary to accomplish the purpose of this Agreement but may not exceed the aggregate
total of $102,000.00.
AUTHORIZATION:
Deschutes County
61050 SE 127th Street
Bend, OR 97702
Anthony DeB one, Chair Date
Deschutes County Board of Commissioners
UNITED STATES DEPARTMENT OF AGRICULTURE
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
WILDLIFE SERVICES
State Director, Oregon Date
Director, Western Region Date
2
I
Agreement No.: 12-73-41-5553
AP.RA.RX41.73.0003
ATTACHMENT 1
NOTE: NOT FOR FMMI USE. This Attachment provides information on the cooperative budget
for services within the County. The tables below include the cooperative funding for the County
and estimated expenses for those cooperative funds.
PROPOSED BUDGET PLAN FOR SERVICES
I SalarylBenefits $ 124,764.77
!
• GSA Vehicle 20,653.95
Hires and reimbursements 4,800.09
Supplies and materials 5,089.05
Total $ 155,307.86I
I
Note: Salary, benefits, and vehicle costs charged at actual cost. The distribution of the Budget for this Work Plan
may vary as necessary to accomplish the purpose of this Agreement.
PROPOSED COOPERATIVE FUNDING SOURCES
l
t USDA $ 9,615.38
ODA Funds 5,375.66
ODF&WFunds 5,552.58
Deschutes County Funds 102,000.00
Carryover funds from 7/1111-6/30112
(Estimated 6/14/12)
32,764.24
Total $ 155,307.86
I
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