HomeMy WebLinkAboutOrder 037 - Surplus Property Sale - RoadDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 31, 2012
Please see directions for completing this document on the next page.
DATE: October 23,2012
FROM: Randy McCulley Road: 541.325.7125
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Order No. 2012-037, declaring certain Deschutes County personal
property surplus and authorizing sale through PublicSurplus.com.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Code 2.37.110 sets out the methods that the County can use to dispose of surplus
property, including the use of public auctions. Current technology allows the use of online aution
websites, such as PublicSurplus.com, which enables the Road Deparment to quickly auction surplus
property that would otherwise devalue and be exposed to the elements as it sits idle. We have
experienced significant damage due to pack rats building nests in engine compartments of surplus
county vehicles. Damage includes smell, chewed essential wiring, and fire hazard. This raises cost of
preparation for auction and decreases the market value of the vehicle. See "Exhibit An attached. Items
are chosen for surplus auction because they are no longer of useful value to the County due to high
maintenance costs, obsolete equipment, safety, or changing needs.
FISCAL IMPLICATIONS:
The Road Department has successfully used PublicSurplus.com since January of 2009 and has been
successful in selling the surplus equipment and vehicles. PublicSurplus.com imposes a 7% surcharge at
the time of sale on top of the purchase price. This surcharge is paid by the purchaser.
The revenue collected for the items sold is applied to the department that made the original purchase of
the vehicle or equipment and has not been budgeted.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign Order No. 2012-037
ATTENDANCE: Randy McCulley, Fleet and Equipment Manager
DISTRIBUTION OF DOCUMENTS:
Randy McCulley, Road Department
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order Declaring Certain Deschutes County *
Personal Property Surplus, and Authorizing Sale ORDER NO. 2012-037 *
WHEREAS, certain personal property described in Exhibit A, attached here to and by this reference
incorporated herein, is no longer needed for public use by the County; and
WHEREAS, it is necessary to dispose of this surplus personal property; and
WHEREAS, County Code provides that the method of disposal of surplus property should be that which
is in the best interest of the County, considering such factors as the costs of sale, administrative costs, and public
benefits to the County; and
WHEREAS, the Road Department has determined that an on-line auction, PublicSurplus.com, offers an
efficient and cost effective means of selling the surplus property described in Exhibit A now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. The Deschutes County Road Department Director, or his designee, is hereby authorized and
directed to dispose of the personal property described in Exhibit A to this order at the public online auction
through PublicSurplus.com.
Section 2. The Director of the Road Department is authorized on behalf of the County to execute any
and all documents necessary to complete the transfer of any personal property authorized to be auctioned in
accordance with this order.
Dated this ___day of ______, 20 __ BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ALAN UNGER, Vice Chair
ATTEST:
I Recording Secretary TAMMY BANEY, Commissioner
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Exhibit "A"
Property No Vehicle Year Make Model Serial No Odometer Vehicle Dept
DEPT.#70 5-845 1995 JEEP CHEROKEE 1J4FJ28S8SL642101 71
DEPT.#36 6-848 1996 FORD TAURUS 1FALP51UITG240361 16
Misc. Items misc. used dremel tool, leaf blower, chain saws, drill, asphalt cutters, truck fuel tank, dirt & rock
screen, wheels & tires, canopy, pavers, chain link fencing, backhoe bucket, bent snow plows, a
wood planer, and a band saw.
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