HomeMy WebLinkAboutRes 129 - Transfer Appropr - Sheriff FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of October 31, 2012
Please see directions for completing this document on the next page.
DATE: October 23,2012
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-129, transfer of appropriations in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2012-129, transferring appropriation from Contingency in the Sheriffs
Office Fund to the Automotive/Communication Department Capital Outlay category. The Sheriffs
Office has the need to purchase a metal building structure to be added to the front of the existing
building as protection for vehicles against inclement weather. This expenditure was not anticipated at
the time of the FY 2013 budget.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay for $6,825 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-129.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
James Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 RESOLUTION NO. 2012-129
*
Deschutes County Budget and Directing Entries *
I WHEREAS, attached is an e-mail from the Sheriffs Office requesting a transfer of
appropriations, and
1 WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section L That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriff s Office,
Non-Departmental, Contingency $ 6,825
TO: 255-2900-421.93-50 Deschutes County Sheriffs Office,
Automotive/Communications, Storage Units $ 6,825
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____-day of October, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEB ONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE I OF I-RESOLUTION NO. 2012-129 (10/31112)
Lacy Nichols
From: James Ross
Sent: Monday, October 22, 2012 1 :56 PM
To: Lacy Nichols; Shelley Pichardo
Cc: Marty Wynne
Subject: Capital Outlay & Transfer
Attachments: metal bldg_20121022134638.pdf
Follow Up Flag: Follow up
Flag Status: Flagged
Please process the attached capital outlay and appropriation transfer for the purchase and installation of a metal
building. This item was not in the adopted budget.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
1
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Deschutes County
Appropriation Transfer Request
Item
Item
1.
2.
Line Number
(HTE 14 digit code)
255-290D-421.9i-o'I-&
'1..1. S'O
255-4500-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt.
Temp Help, Computer Hardware) ..Capital
IS fOA..A 6" V~rt:S'
Contingency Contingency
CUrrent
Budgeted
Amount
-
5.562,491
5,562,491
To (From)
6,825
-6.825
0
Revised Budget
6,825
5,555.666
5,562,491
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Temporary metal building structure will be added to the front of existing building to protect vehicles from inclement weather.
2. Expenditure was not budgeted and will be funded from Contingency.
Fund:
Dept:
Requested by:
Date:
255
Sheriffs Office
Jim Ross
22-0ct-12
DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure Automotive Department Vehicle Storage Metal Building
Structure required for storage of vehicles from inclement weather.
This structure will be added to the front of existing building.
2. Department Sherifrs Office Dept. 2900
3. Budgeted Amount FY2012 SO
Less: Prior Expenditures $0
Remaining Budget SO Expenditure Amount: S6,825.00
Appropriation Transfer is being submitted
to appropriate $6,825.00 from Contingency.
,'$,b
4. Charge to: 255-2900-421.~
Fuod DeptlDiv BAS Elcm/Qbj Project
5. Bids Received: Written Yes Orat None
Bid Detail Unit: Comments
West Coast Metal Bldg. $6,825.00 Accepted
Northwest Metal Bldg. $7,120.00
Versa Tube Steel Carport $7,546.00
6. Initial Purchase Yes Replacement
Replacement Information:
Justification for
Replaced Asset Number Make
Year of Purchase Model
Original Cost Serial
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete lor 2).
1. Source of appropriation if not budgeted or in excess of budget:
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must be attached to COEAF (see attached)
B. Item not as described in budget
REASON:
C. EMERGENCY PURCHASE -Item purchased prior to COEAF approval Yes (old lift can't
lift trucks due to weight limit restrictions)
REASON
Department Head Date
Date _______
Finance Department·
County Administrator Approval _____________ Date _______
County Commissioner Approvat _____________ Date _______
(If over $25,000)
Submit fonn to the Finance Department for review and approval.