HomeMy WebLinkAbout2012-11-05 Business Meeting Minutes
Minute of Board of Commissioners’ Business Meeting Monday, November 5, 2012
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 5, 2012
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney.
Also present were Tom Anderson, Interim County Administrator; Erik Kropp,
Deputy County Administrator; Chris Doty, Road Department; Nick Lelack and
Paul Blikstad, Community Development; Laurie Craghead, County Counsel; and
one other citizen. No representatives of the media were in attendance.
Chair DeBone opened the meeting at 10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
No input was offered.
3. Before the Board was a Discussion of the Possible Reopening of the Public
Hearing on Applications for a Plan Amendment and Zone Change
Submitted by the Oregon Department of State Lands (File Nos. PA-11-
7/ZC-11-2).
Nick Lelack gave an overview of the item and its history. After the deadline,
Community Development staff received comments from the applicant, the
Department of State Lands, which in staff’s opinion constitutes new evidence,
but was not available for others to review. The key issue is how the
classification of soil types is determined, a critical point for this application and
for potentially many others in the future.
Minute of Board of Commissioners’ Business Meeting Monday, November 5, 2012
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Staff recommends rather than reopening just the written record for this, that the
hearing be fully reopened for oral testimony as well. The applicant supports
this. A new public hearing would focus on this specific issue, asking for input
from the applicant, soil experts and others who are interested. There is no date
set for this hearing.
Laurie Craghead said the hearing should be opened for only this issue, the
classification of soil types, but would be de novo.
UNGER: Move that the hearing be reopened de novo but specifically for the
issue relating to the classification of soil types.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
4. Before the Board was Consideration of Chair Signature of Document No.
2012-621, a Notice of Intent to Award Contract letter for the Supplying
and Delivery of AC-15P Liquid Asphalt for 2013.
Mr. Doty said that they are locking in a set price, but the cost would be reduced
if another public entity purchases the product at a lower price.
They are also including a piggy-back option for other agencies to enable those
agencies to buy through the County’s contract if appropriate.
Commissioner Baney thanked Mr. Doty for the direction his department is
going, especially by working collaboratively with other agencies, which is a
specific County goal.
BANEY: Move Chair signature of the Notice of Intent to Award Contract
Letter.
UNGER: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
Minute of Board of Commissioners’ Business Meeting Monday, November 5, 2012
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5. Before the Board was Consideration of Signature of Document No. 2012-
310, a Collective Bargaining Agreement between Deschutes County and the
International Union of Operating Engineers, Local 701.
Erik Kropp presented an overview of the item. He thanked the bargaining
teams for management and the union for their hard work during this process.
Approval is recommended. It is a three-year contract, and would maintain the
County’s current operations regarding the use of contract labor and temporary
labor for certain projects and seasonal work.
The contract also changes grievance language to more closely mirror the
AFSCME agreement. Under health care, the contract moves to a percentage of
the cost to the County for health insurance to be paid by employees. The first
year it is capped at $65 a month, but includes language for employees to pay up
to 9.5% of the cost afterwards.
Year one of the contract includes a 2.9% COLA, based on the CPI, which is
what other bargaining units have in place. The following two fiscal years
include 1.5% to 3.5% COLA based on the CPI. Last fiscal year this group took
a one-year roll-over contract from the previous year, with a 0% raise, which had
not been deferred.
The Commissioners commended the bargaining teams, as this was not an easy
process.
UNGER: Move approval of the Agreement.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
__________________________
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner Baney said she did not have a chance to read the minutes.
Commissioner Unger asked to discuss separately Item #6 regarding the
refunding of bonds. Mr. Kropp explained that this is in essence a refinancing.
The Finance Department reviews these existing bonds with bond counsel on a
periodic basis. Refinancing these particular bonds could save the taxpayers
almost $1 million.
Minute of Board of Commissioners’ Business Meeting Monday, November 5, 2012
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Tom Anderson said that part of the Finance Director’s responsibility is to review
these on a schedule and recommend the best timing for this kind of action.
BANEY: Move approval of Resolution No. 2012-131.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
__________________________
BANEY: Move approval of the Consent Agenda, with the removal of all
minutes and Item #6.
UNGER: Second.
VOTE: BANEY: Yes.
UNGER: Yes.
DEBONE: Chair votes yes.
Consent Agenda Items
6. Signature of Resolution No. 2012-131, Authorizing the Refunding of Bonds.
7. Signature of a Letter Accepting the Resignation of John Stephenson from the
Weed Advisory Board, and Thanking him for his Service
8. Signature of a Letter Appointing Members to the Weed Advisory Board: Kelsey
Josi, through December 31, 2013; and Marlo Fisher, through December 31, 2014
9. Signature of Letters Appointing the Following Individuals to the Deschutes
County Public Health Advisory Board, through December 31, 2014: Charla
DeHate, Jenny O’Keefe, Mike Shirtcliff, Lorie Weber and Kate Wells
10. Approval of Minutes:
Board Meeting of October 31, 2012
Work Sessions of September 26, and October 29 and 31, 2012
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$17,136.52.
Minute of Board of Commissioners’ Business Meeting Monday, November 5, 2012
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UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $2,667.28.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $387,035.54.
UNGER: Move approval, subject to review.
BANEY: Second.
VOTE: UNGER: Yes.
BANEY: Yes.
DEBONE: Chair votes yes.
14. ADDITION TO THE AGENDA
Chair DeBone discussed the next County College, which takes eight weeks to
complete. This program has been in place for four years. He took it at one point
and learned a lot about the County, and found it to be very worthwhile. Twenty-
one people will graduate from this program tomorrow.
Being no further items addressed, the meeting adjourned 10:30 a.m.
DATED this 111: Dayof ~01~ 2012 for the
Deschutes County B~rd of Commissioners.
Anthony DeB one, Chair
Alan Unger, Vice Chair
ATTEST:
~~
Recording Secretary
Minute of Board of Commissioners' Business Meeting Monday, November 5,2012
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, NOVEMBER 5, 2012
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. DISCUSSION of the Possible Reopening of the Public Hearing on
Applications for a Plan Amendment and Zone Change Submitted by the Oregon
Department of State Lands (File Nos. PA-11-7 /ZC-11-2) -Paul Blikstad,
Community Development
Suggested Action: Discuss whether to reopen the hearing (if hearing is
reopened, it will be scheduled and noticed for a foture meeting).
4. CONSIDERATION of Chair Signature of Document No. 2012-621, a Notice
of Intent to Award Contract letter for the Supplying and Delivery of AC-1SP
Liquid Asphalt for 2013 -Chris Doty, Road Department
Suggested Action: Approve Chair signature ofDocument No. 2012-621, a
notice ofintent to award letter.
Board of Commissioners' Business Meeting Agenda Monday, November 5, 2012
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5. CONSIDERATION of Signature of Document No. 2012-310, a Collective
Bargaining Agreement between Deschutes County and the International Union
of Operating Engineers, Local 701 -Erik Kropp, Deputy County Administrator
Suggested Action: Approve signature o/Document No. 2012-310.
CONSENT AGENDA
6. Signature of Resolution No. 2012-131, Authorizing the Refunding of Bonds.
7. Signature of a Letter Accepting the Resignation of John Stephenson from the
Weed Advisory Board, and Thanking him for his Service
8. Signature of a Letter Appointing Members to the Weed Advisory Board:
Kelsey Josi, through December 31, 2013; and Marlo Fisher, through December
31,2014
9. Signature of Letters Appointing the Following Individuals to the Deschutes
County Public Health Advisory Board, through December 31, 2014: Charla
DeHate, Jenny O'Keefe, Mike Shirtcliff, Lorie Weber and Kate Wells
10. Approval of Minutes:
• Board Meeting of October 31, 2012
• Work Sessions of September 26, and October 29 and 31, 2012
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County
Board of Commissioners' Business Meeting Agenda Monday, November 5, 2012
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14. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)( d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, November 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, November 7
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, November 12
Most County Offices Closed to Observe Veterans' Day Holiday
November 13 through 16
Association of Oregon Counties Conference
Monday, November 19
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
November 22 & 23
Most County Offices Closed to Observe Thanksgiving (November 23 Unpaid Furlough)
Board of Commissioners' Business Meeting Agenda Monday, November 5,2012
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Monday, November 26
10:00 a.m. Board of Commissioners' Business Meeting
I :30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, November 28
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Tuesday, December 4
8:00 a.m. Annual Meeting with Sunriver Service District Board, at Sunriver Resort
Monday, December 5
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, December 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Wednesday, December 12
11 :00 a.m. Oregon Youth Challenge Graduation Ceremony -Fairgrounds
2:00 p.m. Administrative Work Session -could include executive session(s) -NOTE LATER
TIME
Monday, December 17
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, January 2,2013
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session( s)
Board of Commissioners' Business Meeting Agenda Monday, November 5, 2012
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Monday, January 7
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, January 9
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board of Commissioners' Business Meeting Agenda Monday, November 5, 2012
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