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Home My WebLink About2012-12-17 Business Meeting Agenda Board of Commissioners’ Business Meeting Agenda Monday, December 17, 2012 Page 1 of 7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, DECEMBER 17, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the official record of that hearing. 3. A PUBLIC HEARING, and Consideration of First Reading, by Title Only, of Ordinance No. 2013-004, Amending Code (Internal Auditor) – David Givans, Internal Auditor Suggested Actions: Open hearing; close hearing; conduct first reading by title only. (Consideration of the second reading and adoption of Ordinance No. 2013 -004 would take place no sooner than two weeks from today.) 4. CONSIDERATION of Approval of Document No. 2012-665, the Central Oregon Public Works Partnership Intergovernmental Agreement – Chris Doty, Road Department Suggested Action: Approve signature of Document No. 2012-665. Board of Commissioners’ Business Meeting Agenda Monday, December 17, 2012 Page 2 of 7 5. CONSIDERATION of Board Signature of Document No. 2012-622, a Services Agreement with Medcor, Inc. regarding the Operation of the Deschutes Onsite Clinic – David Inbody, Administration Suggested Action: Approve signature of Document No. 2012-622. 6. A PUBLIC HEARING, and Consideration of First Reading, by Title Only, of Ordinance No. 2013-005, Adopting Amendments relating to the Ambulance Service District Code – Thomas Kuhn, Health Services Suggested Action: Approve signature of Document No. 2012-665. 7. CONSIDERATION of Signature of Document No. 2012-666, an Amendment to an Agreement with TD Cascade Highlands, LLC, adding SFI Cascade Highlands, LLC to the Agreement – Will Groves, Community Development Suggested Action: Move approval and signature of Document No. 2012-666. 8. CONSIDERATION of Signature of Document No. 2012-671, Amending an Improvement Agreement with Pronghorn Destination Resort relating to Overnight Lodging – Mark Pilliod, County Counsel Suggested Action: Move signature of Document No. 2012-671. 9. DELIBERATIONS on Approval of Applications for a Plan Amendment and Zone Change Submitted by the Oregon Department of State Lands (Limited De Novo: File Nos. PA-11-7/ZC-11-2) – Nick Lelack and Paul Blikstad, Community Development Suggested Action: Deliberate, and make decision if appropriate. 10. UPDATE and Discussion regarding the Central Oregon Large Lot Industrial Project – Nick Lelack and Peter Gutowsky, Community Development CONSENT AGENDA 11. Chair Signature of Document No. 2012-659, Amending a Lease with the State of Oregon regarding Computer Server Space Board of Commissioners’ Business Meeting Agenda Monday, December 17, 2012 Page 3 of 7 12. Signature of Document No. 2012-613, the Annual Renewal of a Maintenance and Support Services Agreement with Motorola for the Sheriff’s Office Radio Communications System 13. Signature of Document No. 2012-657, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Luciano/Macaulay) 14. Signature of Document No. 2012-656, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Chelsea Trees, Inc./Cattell) 15. Signature of Document No. 2012-670, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Chalfant-Morrison) 16. Signature of Document No. 2012-672, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Mondry) 17. Signature of Resolution No. 2012-131, Refunding General Obligation Bonds 18. Signature of Resolution No. 2012-132, Transfer of Appropriations in the FY 2012-2013 Budget from Capital Outlay to Materials and Service in the Jail Project Fund 19. Signature of Resolution No. 2012-133,Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Personnel in the Public Health Fund 20. Signature of Resolution No. 2012-134, Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Capital Outlay in the Behavioral Health Fund 21. Signature of Resolution No. 2012-135, Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Materials and Service in the Solid Waste Capital Project Fund 22. Signature of Resolution No. 2012-137, Authorizing a New Checking Account for the Jail 23. Signature of a Letter Reappointing John Morter to the Panoramic Access Special Road District Board, through December 31, 2015 24. Signature of Letters Reappointing William Davidson, John McLaughlin, Connie Rodda and Steve Swisher to the Commission on Families and Children Board, through December 30, 2013 25. Signature of a Letter Correcting the Term of Holly Martin’s Appointment to the Four Rivers Vector Control District, to June 30, 2016 Board of Commissioners’ Business Meeting Agenda Monday, December 17, 2012 Page 4 of 7 26. Signature of a Letter Reappointing Colleen Horton to the Sun Mountain Ranches Special Road District, through December 31, 2015 27. Signature of Letters Appointing Marianne Straumfjord and Kristin Powers to the Deschutes County Behavioral Health Advisory Board, through December 31, 2015 28. Approval of Economic Development Grant Requests:  OSU Extension – Living on a Few Acres Conference - $1,500  Cat Rescue, Adoption & Foster Team – Trailer Fundraiser - $1,000  Family Access Network - 6th Annual Fundraiser at St. Charles Medical Center - $1,500  CERF – Center for Economic Research and Forecasting Conference, January 31, 2013 - $1,500  Healthy Beginnings – Improved access to screenings and early intervention services - $1,500  Sunriver New Generations School – Towards keeping the school open for two months while other fundraising efforts take place - $3,000 29. Approval of Minutes: Board Meeting of December 3, 2012 Work Sessions of December 3, 5 and 12, 2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 30. CONSIDERATION of Signature of Resolution No. 2012-136, Transferring Appropriations in the FY 2012-2013 Budget within the Personnel Category for the 9-1-1 County Service District 31. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 32. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District Board of Commissioners’ Business Meeting Agenda Monday, December 17, 2012 Page 5 of 7 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 33. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 34. ADDITIONS TO THE AGENDA _________ ______________________________________ PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litig ation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. ______________________________________ FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, December 17 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Tuesday, December 25 Most County offices will be closed to observe Christmas Day. Tuesday, January 1 Most County offices will be closed to observe New Year’s Day Wednesday, January 2 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, January 3 8:00 a.m. Joint Meeting with Sisters City Council, Sisters City Hall Board of Commissioners’ Business Meeting Agenda Monday, December 17, 2012 Page 6 of 7 Monday, January 7 8:30 a.m. Swearing In Ceremony – Elected Officials – Courthouse 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, January 9 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, January 10 7:00 a.m. Joint Meeting with Redmond City Council, Redmond City Hall Monday, January 21 Most County offices will be closed to observe Martin Luther King, Jr. Day Wednesday, January 23, 2013 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, January 28 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, January 30 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, February 4 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Board of Commissioners’ Business Meeting Agenda Monday, December 17, 2012 Page 7 of 7 Wednesday, February 6 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, February 18 Most County offices will be closed to observe Presidents’ Day Wednesday, February 20 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, February 25 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, February 27 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, March 4 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, March 6 10:00 a.m. Board of Commissioners’ Business Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) _________ ______________________________________ PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. ______________________________________