Loading...
HomeMy WebLinkAbout2012-12-17 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 1 of 15 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, DECEMBER 17, 2012 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Anthony DeBone, Alan Unger and Tammy Baney. Also present were Tom Anderson, Interim County Administrator; Erik Kropp, Deputy County Administrator; David Givans, Internal Auditor; Judith Ure and David Inbody, Administration; Chris Doty and Dan Sherwin, Road Department; Ronda Connor, Personnel; Laurie Craghead, County Counsel; and approximately ten other citizens. Chair DeBone opened the meeting at 10:05 a.m. __________________________ 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT The Board recognized Judith Ure’s ten years, and Erik Kropp’s five years of service to the County. Chair DeBone said that several citizens wished to speak at this time. Scott Aycock, transportation planner for COIC, said that the County announced upcoming ODOT services through a program that takes local dollars and leverages them by nine federal dollars. Commitments have been offered by Sisters, Redmond and other regional government entities to purchase services from Cascades East. They have not been able to generate a local match from La Pine. In the past, La Pine wasn’t approached, and services there were subsidized by others in the region. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 2 of 15 They received less funding from partner agencies so need to generate funding for this purpose, but the La Pine City Council declined to support this funding request. Some CAG (Citizen Action Group) members in La Pine who attended the meeting indicated they might be willing to help at some level. They requested having a representative on the regional committee, and also that the County be the applicant instead of the City, even though the City was willing to be t he applicant in spite of not coming forward with funds. The hope is to generate $2,500 from the community and another $2,500 from the County. This is a biennial grant that starts the end of June 2013 and runs through June 2015. An answer is needed this week. There is not a specific dedicated tax here for transportation, so they have to seek funding from a variety of groups and entities. Local funding is key to getting federal funds. He said that there is a direct link between economic development and these services. All local entities know that there must be viable transportation services in an area for businesses to feel this is a good place to be. They want to attract labor to work at their businesses as well as customers. Molly Baker Ray and Judy Forsythe of the Citizens Action Group came before the Board. Ms. Ray said they are concerned about transportation issues, and it is clear that a lot of people rely on this for a variety of things. There is also a large number of people who need transit for medical appointments to remain self-sufficient. She asked that the County consider helping with this grant since the City is unwilling or unable to do so. This benefits Deschutes County. They need to keep moving forward and not step backwards. Judy Forsythe, requests these grant effort be supported. Their vision is for safe and efficient transportation of all citizens of the southern part of Deschutes County. This can help bring about positive change in southern Deschutes County, and it is important to involve citizens. The greater plan for Newberry Country acknowleges that County governemt can help with these efforts. This will help bring about stronger, more resilient communities; but they need reliable transportation. She hopes to see improved collaboration among all sectors, and that these resources are used in the smartest and most effective way possible. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 3 of 15 John Huddle explained that 25% of citizens in south County are seniors. If there are issues with transportation, they will not go to doctor appointments. There is high unemployment in the area as well, and the poverty level is about 22%. All of this factors in to what affects people in La Pine as well as outside the UGB. He would like to see the County apply because so many members of CAG and most residents live outside the City. It is important to take advantage of the matching funds. Ellen Curry, the president of the CAG, said she lives outside of La Pine. They don’t believe it is the responsibility of the County to provide for public transportation, but it is important to have these services available for those who are disabled or senior, and for people who can’t afford a car or gasoline to get to their jobs. She was pleased to have Mr. Aycock attend the CAG meeting. She also understands that the bulk of the money would come through the federal grant. Oregon is having a hard time funding services, but CAG, as a nonprofit, will help contribute. It is more important for the County to be the applicant and not the City. An umbrella agency is more appropriately the County. They have also asked for a seat on the transportation advisory committee, and a report regarding the use of these grant funds. They are dedicated to the success of this area and the County. They feel that the current Board has the best interests of the people at heart, and this is a piece of that. Commissioner Baney thanked them for their input and the fact that they drove through a blizzard to get to the meeting. She spoke with Judith Ure about this situation, who said the person who is supposed to be representing that area has not been able to make meetings, so this position might be open to someone else, through the appropriate application process. About 36,000 people live in that part of the County. Since this is a short timeframe, perhaps the Board could consider video lottery dollars for this purpose. Commissioner Unger stated he is the Chair of COIC, and acknowledged it is a real effort to handle transit in this area. He sees this as an important role. Chair DeBone said he supports community connections. The reality is that transportation is very expensive, and they have started something that will be hard to support in the future. This will have to be closely monitored. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 4 of 15 BANEY: Move that the County match the funds offered, and be the agency overseeing the grant. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. __________________________ Tony Aceti, citizen, stated that the school in Newtown, Sandy Hill, where there was a mass shooting, has school colors of green and white. He feels that DESCHUTES County can show support of the people in that town in some way, so is selling ribbons to benefit this cause. 3. Before the Board was a Public Hearing, and Consideration of First Reading, by Title Only, of Ordinance No. 2013-004, Amending Code (Internal Auditor). Chair DeBone opened the public hearing. David Givans explained this Ordinance, as recommended by the Audit Committee. No testimony was offered, so the hearing was closed. Commissioner Baney said that she feels this offers autonomy for the internal auditor and clarifies the process. Many counties do not have an internal auditor. This gives the ability to be more transparent, and a buffer between the auditor and Administrator is appropriate. Commissioner Unger feels that this position is different from all others and that person needs to have the ability to be independent. It is an important position, and peers and the Audit Committee are supportive. Chair DeBone said he does not see a value in this since it involves just one person. External auditors are also utilized. He will not support it at this time. BANEY: Move first reading, by title only, of Ordinance No. 2013-004. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes no. (split vote) Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 5 of 15 4. Before the Board was Consideration of Approval of Document No. 2012- 665, the Central Oregon Public Works Partnership Intergovernmental Agreement. Chris Doty read a letter from Dan Sherwin, the Weed Control person, indicating Mr. Sherwin is retiring from the County. Commissioner Baney said she is sorry to hear this because he has been an inspiration and a delight to work with for the past ten years. Mr. Sherwin stated he will be in the area and will help out the County as needed. Commissioner Unger hopes that there will be someone to help keep this moving forward, as it is an important issue. Mr. Sherwin has made it work, above and beyond what most would do. Mr. Sherwin said the restoration of land is as important as weed control. He has been asked to serve on some State committees and will remain active. In regard to the agreement, Mr. Doty said Deschutes County will be the first entity to sign on to this partnership after a lot of work with others over the past year. This helps deal with budget issues in his department. An existing IGA is being used by PMAP in the Valley (Portland Metropolitan Area Partnership) Here it is to be broad, covering sharing equipment and other services to reduce expenses for all. They have met collectively and attendance has been good. There is good energy and a culture of sharing and cooperation. Mr. Doty explained that the City of Bend has been a good partner and they have already shared equipment and coordinated joint training; and talk with each other when they make hiring decisions. Collaboration is an important part of this. They are working on a joint maintenance project for next year for 27 th Street and Knott Road; this will save funds by buying in quantity, and will make the process move more smoothly. They anticipate other agencies will come on board. Commissioner Unger is excited about the IGA. The Bulletin newspaper brought up issues of risk and liability. Mr. Doty stated that it is a simple agreement without a lot of administrative burden. Insurance is required; there is language regarding indemnification and liability. Things can be more detailed if needed for a specific project. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 6 of 15 Commissioner Baney feels this is the way local government needs to move. It breaks down territory and makes the best use of resources. You can’t do business the same way just because that is how it has always been done. There is also an opportunity to do a similar agreement with ODOT. Mr. Doty said that ODOT can’t sign on to this agreement but there is a process to develop something similar. They are at the table, but it is a matter of making sure their requirements are met as well. UNGER: Move approval. BANEY: Second. VOTE: UNGER: Yes. BANET: Yes. DEBONE: Chair votes yes. 5. Before the Board was Consideration of Board Signature of Document No. 2012-622, a Services Agreement with Medcor, Inc. regarding the Operation of the Deschutes Onsite Clinic. David Inbody gave a brief overview of the item. Curtis Smith of Medcor is in attendance and he wanted to speak as well. Mr. Smith stated that his team is thrilled to have this opportunity to provide great health and wellness services. The bar is set high and it will be a challenge. Commissioner Baney said that it has not been an easy task for the team. Commissioner Unger stated that the County owns its health care and this allows them to move forward with new ideas and focusing on keeping people healthy. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. UNGER: Yes. DEBONE: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 7 of 15 6. Before the Board was a Public Hearing, and Consideration of First Reading, by Title Only, of Ordinance No. 2013-005, Adopting Amendments relating to the Ambulance Service District Code. This item will be addressed at a later date. 7. Before the Board was Consideration of Signature of Document No. 2012- 666, an Amendment to an Agreement with TD Cascade Highlands, LLC, adding SFI Cascade Highlands, LLC to the Agreement. Laurie Craghead explained that the County agreed to extend the improvement agreement for Tetherow to let the previous and new owners work out details of this subdivision being taken over. There is a new attorney and bond, extending the improvement agreement for five years since build-out won’t happen quickly. There has been no request of a new estimate of costs for roads and utilities; the current request was found to be adequate. Commissioner Unger stated that the County has to recognize the economic challenges and is supportive. Commissioner Baney feels this protects the County and offers some clarity. UNGER: Move approval subject to the bond process. BANEY: Second. VOTE: UNGER: Yes. BANET: Yes. DEBONE: Chair votes yes. 8. Before the Board was Consideration of Signature of Document No. 2012- 671, Amending an Improvement Agreement with Pronghorn Destination Resort relating to Overnight Lodging. This item will be addressed at a later date. 9. Before the Board were Deliberations on Approval of Applications for a Plan Amendment and Zone Change Submitted by the Oregon Department of State Lands (Limited De Novo: File Nos. PA-11-7/ZC-11-2). Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 8 of 15 Paul Blikstad provided a brief overview of the item. He referred to a decision matrix (copy attached for reference) on this issue. Chair DeBone stated that he supports this for the big picture. Commissioner Unger said that part of this was to create a good record to move forward. Commissioner Baney asked that they go through the matrix. Mr. Blikstad said the big issue was the soils classification part. There are three methods, which he explained. There were inclusions to consider as well. Staff feels that they should just remove the contrasting inclusions from consideration. It is impossible to figure out percentages of those. Commissioner Baney said that maybe they should have a soils study done on those areas. They need to know what those inclusions are. Mr. Blikstad stated staff would prefer this. They have done this, but the question is whether the Department of Lands should have to review this study. Commissioner Baney feels the State is clear on what they want to do. She is concerned about the overall ramifications. Commissioner Unger likes using processes already in place. He asked how the NRCA treats the inclusions, and can their methodology be adopted. Mr. Blikstad said it depends on the land forms. Commissioner Unger stated that looking at the big picture, deciding whether the land is farmable , the inclusions don’t have much of bearing. Commissioner Baney stated that the inclusions are identified. Mr. Blikstad stated they are not clarified through percentages. Ms. Craghead stated that the OAR allows someone to use the NRCA data and map. This group does not do a soils survey. Commissioner Baney feels that it would be difficult to replicate this tract of land, but thinks the percentage issue is subjective and may affect future decisions. Nick Lelack asked if all applications need this study, or just those where it is known that the majority of the land is a certain soils type. Chair DeBone feels that it depends on whether it is clearly black and white. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 9 of 15 Commissioner Baney asked if anyone feels that the 65% is inaccurate. She does not want added costs if it is clear, but if it might sway one way or another, it would be appropriate to have the survey. Chair DeBone said that water is also important for property to be farmland. Commissioner Baney asked how the process should be handled. Ms. Craghead stated that there is a pilot project in another area. Mr. Lelack stated this is creating new language and definitions. It could be a different track at some point, to be revisited. The Board will have an opportunity to change policy. The weighted average was supported. The use of the Borine report was challenged by opposition; the question is whether to submit it to the DLCD for review. The NRCS already shows what the Borine report confirms. DLCD already supports staff recommendations and does not feel that DLCD has to review this report. The rural residential exception area comp plan designation was found appropriate for this change. The question of which comp plan revision applies to this came up. Mr. Blikstad said that the plan amendment and zone change came in before the new comp plan was received. Commissioner Unger does not want to move the goal posts, and they need to be the same for all. Mr. Lelack said that most attorneys and staff know how to move forward. Regarding the ten acre minimum lot size, the opponents question whether this would be protective. It could allow for an MUA zone and potential two acre lots in a cluster development. The Hearings Officer does not feel this applies, as it is not an exception area if it is not agricultural. Commissioner Baney felt that the ten-acre lots were to act as a buffer. This is important to protect the right to farm from higher density. Ms. Craghead said that a two-acre parcel would require 65% open space. Mr. Blikstad said that it more be more economically feasible to have ten -acre lots instead anyway. Commissioner Unger supports the Hearings Officer’s decision. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 10 of 15 Mr. Blikstad stated that consistency with the MUA-10 zone and comprehensive plan was discussed. The Hearings Officer feels that there was a change in circumstances since this property was zoned for farm use. In 1979, EFU might have made sense, but given the property and the area, it doesn’t any longer. The Commissioners indicated they support the Hearings Officer’s decision. Ms. Craghead stated that based on this discussion, staff will write the decision and bring it back for Board consideration and approval. 10. Before the Board was an Update and Discussion regarding the Central Oregon Large Lot Industrial Project. Peter Gutowsky gave an overview of the item. He acknowledged the regional partners, gave a synopsis, and prepared the Board for the upcoming public hearing. It is important to note this involves all regional counties and cities, EDCO, COIC, Business Oregon, DSL, Realtors, 1,000 Friends of Oregon and some private developers. The DLCD funded this organization through grants and allowed COIC to become the regional governance authority. It has been a lengthy process and he is thankful for the support of the Board. This has spanned three years and involved a lot of work. In January 2010, the first grant was given to review this issue: could Central Oregon benefit by providing large industrial sites; and if there was a need, how to address it. A consultant was hired to work with the regional partners, and the report was completed in May 2011. Central Oregon can collaborate as a cohesive region because of a shared workforce, highways and other factors. This region needs to be able to compete in the large lot industrial development aspect. The amount of sites needed and how they would be used were discussed. 1,000 Friends of Oregon sued regarding the twenty-year need. There were concerns of being vulnerable with land use law. All agreed it was important to put Oregon back into competition for traded sector business. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 11 of 15 The various entities reached out to the Board of Commissioners to find out if Deschutes County could pursue a settlement. The settlement recognized the importance of customizing the work in this area. The emphasis is on short-term needs. There was a recognition that coordination needed to be in place to amend urban growth boundaries, and a commitment from DLCD working with LCDC to initiate rulemaking this summer. An editorial in May 2012 in the Bulletin recognized this process and the fact that a settlement was sought instead of resorting to a lawsuit. A rulemaking committee with various representatives worked over the summer, after which consensus was reached. DLCD unanimously adopted specific rules for Central Oregon, and this took away some of the ambiguity that previously existed. These rules came into effect a week ago. The work session packet contains information to be discussed at the public hearing. The Board can deliberate and adopt the Ordinance on the same date. They have worked with all partners to vet this information, which includes comments from many. If the Board adopts the Ordinance, it becomes a template for Jefferson and Crook counties. The three counties need to have an integrated policy framework. The cities would then be in a position to do the same. Mr. Lelack said the Planning Commissioner discussed this at length , and all members present recommended approval of this document. They were aware of staff’s recommendation for adoption by emergency. Commissioner Baney thanked all for their patience and the fact they stuck with it. She is sensitive to the emergency clause, and wants to get through the hearing first. Commissioner Unger wants to move forward. Economic development remains an issue and this is a tool that needs to be used. He appreciates staff remaining focused on this. Chair DeBone is supportive but wants to be sure all are on board. There will be a public hearing on this in January. Before the Board was Consideration of Approval of the Consent Agenda. Chair DeBone said there was a small change in the work session minutes of December 3. December 12 has not yet been reviewed. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 12 of 15 BANEY: Move approval, adjusting the work session minutes of December 3, and removing the minutes of December 12. UNGER: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. Consent Agenda Items 11. Chair Signature of Document No. 2012-659, Amending a Lease with the State of Oregon regarding Computer Server Space 12. Signature of Document No. 2012-613, the Annual Renewal of a Maintenance and Support Services Agreement with Motorola for the Sheriff’s Office Radio Communications System 13. Signature of Document No. 2012-657, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Luciano/Macaulay) 14. Signature of Document No. 2012-656, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Chelsea Trees, Inc./Cattell) 15. Signature of Document No. 2012-670, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Chalfant-Morrison) 16. Signature of Document No. 2012-672, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Mondry) 17. Signature of Resolution No. 2012-131, Refunding General Obligation Bonds 18. Signature of Resolution No. 2012-132, Transfer of Appropriations in the FY 2012-2013 Budget from Capital Outlay to Materials and Service in the Jail Project Fund 19. Signature of Resolution No. 2012-133,Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Personnel in the Public Health Fund 20. Signature of Resolution No. 2012-134, Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Capital Outlay in the Behavioral Health Fund 21. Signature of Resolution No. 2012-135, Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Materials and Service in the Solid Waste Capital Project Fund Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 13 of 15 22. Signature of Resolution No. 2012-137, Authorizing a New Checking Account for the Jail 23. Signature of a Letter Reappointing John Morter to the Panoramic Access Special Road District Board, through December 31, 2015 24. Signature of Letters Reappointing William Davidson, John McLaughlin, Connie Rodda and Steve Swisher to the Commission on Families and Children Board, through December 30, 2013 25. Signature of a Letter Correcting the Term of Holly Martin’s Appointment to the Four Rivers Vector Control District, to June 30, 2016 26. Signature of a Letter Reappointing Colleen Horton to the Sun Mountain Ranches Special Road District, through December 31, 2015 27. Signature of Letters Appointing Marianne Straumfjord and Kristin Powers to the Deschutes County Behavioral Health Advisory Board, through December 31, 2015 28. Approval of Economic Development Grant Requests:  OSU Extension – Living on a Few Acres Conference - $1,500  Cat Rescue, Adoption & Foster Team – Trailer Fundraiser - $1,000  Family Access Network - 6th Annual Fundraiser at St. Charles Medical Center - $1,500  CERF – Center for Economic Research and Forecasting Conference, January 31, 2013 - $1,500  Healthy Beginnings – Improved access to screenings and early intervention services - $1,500  Sunriver New Generations School – Towards keeping the school open for two months while other fundraising efforts take place - $3,000 29. Approval of Minutes: Board Meeting of December 3, 2012 Work Sessions of December 3, 5 and 12, 2012 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 30. Before the Board was Consideration of Signature of Resolution No. 2012- 136, Transferring Appropriations in the FY 2012-2013 Budget within the Personnel Category for the 9-1-1 County Service District. Minutes of Board of Commissioners’ Business Meeting Monday, December 17, 2012 Page 14 of 15 UNGER: Move approval. BANEY: Second. VOTE: UNGER: Yes. BANET: Yes. DEBONE: Chair votes yes. 31. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District for Two Weeks in the Amount of $13,842.01. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 32. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District for Two Weeks in the Amount of $9,056.09. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 33. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County for Two Weeks in the Amount of $1,656,002.98. UNGER: Move approval, subject to review. BANEY: Second. VOTE: UNGER: Yes. BANEY: Yes. DEBONE: Chair votes yes. 34. ADDITIONS TO THE AGENDA None were offered. Being no further items discussed, the meeting adjourned at 11 :55 a.m. ~ ~(~ DATED this 1 ..--Dayof ~2612 for the Deschutes County Board of Commission~ ~~ Anthony DeBone, Chair Alan Unger, Vice Chair ATTEST: Tam~ner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Monday, December 17,2012 Page 15 of 15 . . BOARD OF COMMISSIONERS' MEETING 11J1\-/ . REQUEST TO SPEAK fo nS<jJO ~'f1 . Agenda Item ofInterest ,53/() ~~Jh12 -r 11 Date )d -I j-/J..-./ ..~ ~ "l /I Name V uc4f /-:tJrs ijJl..,iL- Address /b &JL dd:a~ k /Zg,< cYtV 07~Y' Phone #s ~L/-/ 6ab --::; /.c; it? 7' E-mail address ~h0f 7/Pto r: e: J'~. ~In Favor D NeutrallUndecided D Opposed , Submitting written documents as part of testimony? JZiYes D No BOARD OF COMMISSIONERS' MEETING REOUEST TO SPEAK Agenda Item of Interest c:.o \L \ ~)~hetJ!..< Date 12.-1'1 .. Cl. Name :zh.()l\t~k«:~~ -tJlJ5 '70 AaOO· -J,VPrr~ Address b... '1:f~ a&. .;' (r!"Oic.tl L­ H\I..fl ""/ c.fl-ft tlf ' Phone #s 541 I S3la 5:blo E-mail address ~IA\& Mol ~G2 I>. 0 t . t..ovn ~ In Favor D NeutrallUndecided Submitting written documents as part of testimony? D Yes D Opposed ~No BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest A,u~ 7;..cu J r ..! Date / ~ -/7~/1... j Name ~~her ,g 4fh.: Address 1'12.£ k/";> d.~ J~Z7?c1? (YJ trraJ 'IV J.. Pv Jl'tD5 4 Phone #s 6'-c/j'--7:2~-3:<() I E-mail address ~,16I1(3 JIIhn hl&d. /tJ~ WIn Favor D NeutraVUndecided D Opposed Submitting written documents as part of testimony? D Yes ~No BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK ~ Agenda Item of Interest /rflA1:Jl:JAch.n41l. Date 1t-ll?I,Z Name £i?P.rud ~Lr /)~ Address 5 .3 tft:I'I Bmb k./12 IJ1.y jJl"tSJOlvvT -,1It1 Phone#s BW--53&,-??9 / E-mailaddress:3 ra..0.Y\{.a.rur:pIe.'i~ I. COY>1 D In Favor D NeutrallUndecided ... Submitting written documents as part of testimony? D 12.17.12 BOARD OF COUNTY COMMISSIONERS: My name is Judy Forsythe and I am here to speak on behalf of the request for Deschutes County to 'support the 5310 Grant to purchase transit services for South Deschutes County and for Deschutes County to serve as 'applicant' for said grant. Our vision today is for a safe and efJicient transportation system {or all residents of Newberry Country in Southern Deschutes County . We are willing to support efforts to expand regional public transit options. again, for residents living in Sunriver, LaPine and outlying rural neighborhoods. We sincerely hope Deschutes County will support our vision for a safe and efficient transportation system and assist the citizens by electing to be the applicant for the 5310 Grant to purchase transit services on our behalf. It has been noted that to effectuate/ bring about positive change in South Deschutes County, it is important to involve the community and its citizens in local decision making. And, we recognize County government can also assist local efforts through many avenues. I am quoting from our 'Newberry Country: A Plan for Southern Deschutes County', which will be coming before this Board, shortly. Page 21 acknowledges that, "County government .£!!! assist efforts through methods such as ... supporting grant funding requests ..." Our South County Plan represents a legal framework for implementing a 'vision fgr building stronger. more resilient, rural communities' and what could be more important to a strong, resilient rural community than a reliable transportation system [or all its residents? This PLAN demonstrates leadership for improving the ways in which collaboration can occur among all sectors: government, businesses, non-profits and residents to achieve a shared vision. 2 _ Help 'harness' Newberry Country's community initiative, today, And, collectively, let's use the 5310 Grant resources in the smartest, most effective way possible. Thank you. (302/8/12) 3 DSL PAPA & ZC DELIBERATION ISSUES Issue Discussion Dominant Condition I Weighted average 1Treatment of 1Staff I Inclusion i recommendation Soils classification determ inations Dominant condition vs weighted average (also Soils in a single map unit are designated Determines percentage of each soil found in a 1. Remove constrasting inclusions from We believe weighted average is the correct method and the most limiting) one soil class map unit consideration; most accurate. using NRCS charts and multiplies the total number of acres by the percentages 2. ASSign a soil class to the contrasting inclusions based on dominant condition This shows that more than 50% of the property is non-agricultural land -thus no goal exception is required. 3. Determine a ratio based onthe weighted average I ' percentages i Other Issues I Issue "tQUestion to Use of Sage/Borine report be answered Does DSL need DLCD approval of Sage/Borine report? Arguments IStaff Recommendation NRCS Soil Survey Staff believes that the Borine report just already shows more confirms what the NRCS Soils Survey than 50% class 7 already demonstrates. and 8 soils. f------"----r--~----+---~""---_1_-~-------------___j "Rural Residential Is this the This language Staff agrees with the hearings officer that Exception area" appropriate requires that an this is a "catch-all" designation for rural Comp Plan comp plan exception be taken residential zoning, even though this designation , ! I • Issue Question to be answered Arguments Staff Recommendation Designation for this change or, It is a catch-all classification for all rural residential zoning request is not for an "exception area." Which comp plan -rhe All parties came to The new comp plan applies, and the version applies (new Setniker the conclusion that requested change is consistent with the vs old) Court of Appeals decision determined that the new one applied. the new one applied. The hearings officer found that the proposal was consistent with the new plan. new comp plan language. 10-acre minimum lot The The 10-acre The Hearings Officer found that because size under OAR 660­opponents minimum applies to the property did not constitute 004-0040 questioned whether the MUA­ 10 zoning would protect the 10-acre minimum lot size under the OAR. this land and the MUA-10 zone, which could allow 2-acre parcels (cluster or planned development) wouldn't meet this standard. This isn't an exception area and the lO-acre lot size doesn't apply. agricultural land, it wasn't an exception area and the 10-acre lot size doesn't apply. Zone change criteria Does the Comp plan requires The Hearings Officer found that the under DCC application the County to criteria were met, including consistency 18.132.020 comply with these complete a plan designation for with the new comp plan. *Consistency with criteria. non-agricultural the new comp plan. land and a process I I Issue Question to be answered Arguments Staff Recommendation *Consistency with the purpose of the MUA-10 zone. *Change of zone will serve the public health, safety and welfare. *Change of circumstances or a mistake in the original zoning. for rezoning land from EFU to MUA or other zone. The comp plan allows the proposed changes based on its current language Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, DECEMBER 17,2012 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. A PUBLIC HEARING, and Consideration of First Reading, by Title Only, of Ordinance No. 2013-004, Amending Code (Internal Auditor) -David Givans, Internal Auditor Suggested Actions: Open hearing; close hearing; conduct first reading by title only. (Consideration ofthe second reading and adoption ofOrdinance No. 2013-004 would take place no sooner than two weeks from today.) 4. CONSIDERATION of Approval of Document No. 2012-665, the Central Oregon Public Works Partnership Intergovernmental Agreement -Chris Doty, Road Department Suggested Action: Approve signature ofDocument No. 2012-665. Board of Commissioners' Business Meeting Agenda Monday, December 17,2012 Page 1 of7 5. CONSIDERATION of Board Signature of Document No. 2012-622, a Services Agreement with Medcor, Inc. regarding the Operation of the Deschutes Onsite Clinic -David Inbody, Administration Suggested Action: Approve signature ofDocument No. 2012-622. 6. A PUBLIC HEARING, and Consideration of First Reading, by Title Only, of Ordinance No. 2013-005, Adopting Amendments relating to the Ambulance Service District Code -Thomas Kuhn, Health Services Suggested Action: Approve signature ofDocument No. 2012-665. 7. CONSIDERATION of Signature of Document No. 2012-666, an Amendment to an Agreement with TD Cascade Highlands, LLC, adding SFI Cascade Highlands, LLC to the Agreement -Will Groves, Community Development Suggested Action: Move approval and signature ofDocument No. 2012-666. 8. CONSIDERATION of Signature of Document No. 2012-671, Amending an Improvement Agreement with Pronghorn Destination Resort relating to Overnight Lodging -Mark Pilliod, County Counsel Suggested Action: Move signature ofDocument No. 2012-671. 9. DELIBERATIONS on Approval of Applications for a Plan Amendment and Zone Change Submitted by the Oregon Department of State Lands (Limited De Novo: File Nos. PA-II-7/ZC-11-2) -Nick Lelack and Paul Blikstad, Community Development Suggested Action: Deliberate, and make decision ifappropriate. 10. UPDATE and Discussion regarding the Central Oregon Large Lot Industrial Project Nick Lelack and Peter Gutowsky, Community Development CONSENT AGENDA 11. Chair Signature of Document No. 2012-659, Amending a Lease with the State of Oregon regarding Computer Server Space Board of Commissioners' Business Meeting Agenda Monday, December 17,2012 Page 2 of7 12. Signature of Document No. 2012-613, the Annual Renewal of a Maintenance and Support SeIVices Agreement with Motorola for the Sheriffs Office Radio Communications System 13. Signature of Document No. 2012-657, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (LucianolMacaulay) 14. Signature of Document No. 2012-656, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Chelsea Trees, Inc./Cattell) 15. Signature of Document No. 2012-670, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Chalfant-Morrison) 16. Signature of Document No. 2012-672, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Mondry) 17. Signature of Resolution No. 2012-131, Refunding General Obligation Bonds 18. Signature of Resolution No. 2012-132, Transfer of Appropriations in the FY 2012-2013 Budget from Capital Outlay to Materials and SeIVice in the Jail Project Fund 19. Signature of Resolution No. 2012-133,Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Personnel in the Public Health Fund 20. Signature of Resolution No. 2012-134, Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Capital Outlay in the Behavioral Health Fund 21. Signature of Resolution No. 2012-135, Transfer of Appropriations in the FY 2012-2013 Budget from Contingency to Materials and SeIVice in the Solid Waste Capital Project Fund 22. Signature of Resolution No. 2012-137, Authorizing a New Checking Account for the Jail 23. Signature ofa Letter Reappointing John Morter to the Panoramic Access Special Road District Board, through December 31, 2015 24. Signature of Letters Reappointing William Davidson, John McLaughlin, Connie Rodda and Steve Swisher to the Commission on Families and Children Board, through December 30, 2013 25. Signature ofa Letter Correcting the Term of Holly Martin's Appointment to the Four Rivers Vector Control District, to June 30, 2016 Board of Commissioners' Business Meeting Agenda Monday, December 17,2012 Page 3 of7 26. Signature of a Letter Reappointing Colleen Horton to the Sun Mountain Ranches Special Road District, through December 31, 2015 27. Signature of Letters Appointing Marianne Straumfjord and Kristin Powers to the Deschutes County Behavioral Health Advisory Board, through December 31, 2015 28. Approval of Economic Development Grant Requests: • OSU Extension -Living on a Few Acres Conference -$1,500 • Cat Rescue, Adoption & Foster Team -Trailer Fundraiser -$1,000 • Family Access Network - 6th Annual Fundraiser at St. Charles Medical Center -$1,500 • CERF -Center for Economic Research and Forecasting Conference, January 31,2013 -$1,500 • Healthy Beginnings -Improved access to screenings and early intervention services -$1,500 • Sunriver New Generations School-Towards keeping the school open for two months while other fundraising efforts take place -$3,000 29. Approval of Minutes: • Board Meeting of December 3,2012 • Work Sessions of December 3,5 and 12,2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 30. CONSIDERATION of Signature of Resolution No. 2012-136, Transferring Appropriations in the FY 2012-2013 Budget within the Personnel Category for the 9-1-1 County Service District 31. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 32. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District Board of Commissioners' Business Meeting Agenda Monday, December 17,2012 Page 40f7 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 33. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 34. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d). labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated.lfyou have questions regarding a meeting. please call 388-6572.) Monday, December 17 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Tuesday, December 25 Most County offices will be closed to observe Christmas Day. Tuesday, January 1 Most County offices will be closed to observe New Year's Day Wednesday, January 2 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session( s) Thursday, January 3 8:00 a.m. Joint Meeting with Sisters City Council, Sisters City Hall Board of Commissioners' Business Meeting Agenda Monday, December 17,2012 Page 5 of7 Monday, January 7 8:30 a.m. Swearing In Ceremony -Elected Officials -Courthouse 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, January 9 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Thursday, January 10 7:00a.m. Joint Meeting with Redmond City Council, Redmond City Hall Monday, January 21 Most County offices will be closed to observe Martin Luther King, Jr. Day Wednesday, January 23,2013 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, January 28 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Wednesday, January 30 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Monday, February 4 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) 3 :30 p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Monday, December 17,2012 Page 6 of7 Wednesday, February 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, February 18 Most County offices will be closed to observe Presidents' Day Wednesday, February 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, February 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, March 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Monday, December 17,2012 Page 7 of7