HomeMy WebLinkAboutDoc 659 - Amend Lease - State - Server SpaceDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of December 17,2012
Please see directions for completing this document on the next page.
DATE: December 5, 2012
FROM: Teresa Rozic Property & Facilities 541-385-1414
TITLE OF AGENDA ITEM:
Consideration of Chair Signature of Document 2012-659, the Third Amendment to Lease between
Deschutes County, Lessor, and State Data Center, Lessee.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
In 2009, Deschutes County leased approximately eight (8) square feet of space within the County's
Computer Center (a "server rack") to the State of Oregon, Department of Consumer and Business
Services ("DCBS"), for their remote back-up system. DCBS is a regulatory agency that administers
state laws and rules. Recently DCBS integrated with the State Data Center ("SDC") and assigned this
lease to SDC.
According to the original lease, the County Information Technology Department may provide
additional services for set prices. This Addendum revises the schedule of charges to reflect better
pricing on internet services.
FISCAL IMPLICATIONS:
None
RECOMMENDATION & ACTION REQUESTED:
Staff recommends Chair signature of Document 2012-659.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
Two originals to Teresa Rozic for the Lessee.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 112105/20121 Department: IProperty & Facilitiesl
Contractor Phone #: 1503-947-7034]
Type of Document: Lease Addendum
Goods and/or Services: NIA
Background & History: In 2009, Deschutes County leased approximately eight (8)
square feet of space within the County's Computer Center (a "server rack") to the State
of Oregon, Department of Consumer and Business Services ("DCBS"), for their remote
back-up system. DCBS is a regulatory agency that administers state laws and rules.
Recently DCBS integrated with the State Data Center ("SDC") and assigned this lease
to SDC.
According to the original lease, the County Information Technology Department may
provide additional services for set prices. This Addendum revises the schedule of
charges to reflect better pricing on internet services.
Agreement Starting Date: 101/01/20131 Ending Date: 112/31/20131
Annual Value or Total Payment: INo change at this time.1
N/A -Statutory o Insurance Certificate ReCeiVjd (ChjCk box)
Insurance Expiration Date:
N/A
Check all that apply:
o RFP, Solicitation or Bid Process o Informal quotes «$150K) o Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
N/A
Funding Source: (Included in current budget? 0 Yes 0 No
If No, has budget amendment been submitted? 0 Yes 0 No
Is this a Grant Agreement providing revenue to the County? 0 Yes [gI No
12/5/2012
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance: Name:
Phone #:
Departmental Contact and Title: Teresa Rozic Phone #: 541-385-1414
Department Director Approval: L ~( ('VI U(I't--
lSi9nature Date
Distribution of Document:
Two originals to Teresa Rozic for the Lessee.
Official Review: (h.J '~
County Signature Required (check one): r?j BaCC o Department Director (if <$25K)
o Administrator ~>$25K but ~150K; if >$150K, BaCC Order No. ____-l
Legal Review k I J&tf) Date (>---7 · h
Document Number 2012-659
12/5 /2012
REVIEWED
LEGAL COUNSEL
THIRD ADDENDUM TO LEASE
Parties:
LESSOR: DESCHUTES COUNTY, a political subdivision of the State of Oregon
LESSEE: STATE OF OREGON, acting by and through its DEPARTMENT of ADMINISTRATIVE
SERVICES, ENTERPRISE TECHNOLOGIES SERVICES
WHEREAS, Lessor and Lessee entered into a Lease (DC 2009-664) with an effective date
of December 10, 2009, ("the Lease") covering space described as approximately eight (8) square
feet of space within the Computer Center of the building located at 14 NW Kearney Avenue Bend,
Deschutes County, Oregon 97701 (the "Premises"); and
WHEREAS, Lessor and Lessee amended the Lease January 1, 2011 (DC 2010-683) and
April 11, 2012 (DC 2012-168); and
WHEREAS, the Lease was aSSigned effective January 1,2012 (DC 2012-136); and
WHEREAS, the parties desire to make other changes to the Lease;
NOW, THEREFORE, the parties agree that the Lease is hereby amended as follows:
Effective January 1, 2013, the Exhibits A and B attached hereto and by this reference
incorporated herein shall replace the exhibits attached to the original lease.
Except as otherwise provided in this Addendum, the terms and conditions of the Lease remain in
effect.
LESSOR: DATED this __ day of _____, 2012
DESCHUTES COUNTY
By: ______________________________
Anthony Debone, Chair
Deschutes County Board of Commissioners
LESSEE: STATE OF OREGON acting by and through its
Department of Administrative Services,
Enterprise Technologies Services
By:___________________________
DATED this __ day of ______" 2012
MORE SIGNATURES FOLLOW
DC 2012-659 Page 1 of2 DC 2012-659
APPROVAL: STATE OF OREGON acting by and through its
Department of Administrative Services
8y:_______________
DATED this __day of ______, 2012
DC 2012-659 Page 2 of 2
Exhibit A
Effective January 1,2013
Installation and Monthly Charges
i One-Time Installation: Cost
EIA 19 inch, 42U Rack $100.00
Provision Network Connection
to rack w/copper CAT5e
$500.00
. Monthly Charges: Cost
Facility Charges $400.00
Internet Service @ 40Mb flat
and IP addresses up to 24
$1,900.00
Technician Labor M-F 8:00
a.m. to 5:00 p.m.
$0
Facility Upgrade Options: Change Fee Cost
Adding an additional20AMP circuit $300.001M0nth additional
Additional EIA 19 inch, half-rack
• (21U)
$600.00 $50.001M0nth additional
Additional EIA 19 inch, 42U rack $600.00 $100.001M0nth additional
The following table depicts alternative facility parameter options and the grand total monthly
lease cost associate with those parameters.
Change Fee Total Lease Cost Monthly Upgrade Options:
$1,200.00/month$500.00Facility with bandwidth to 20Mb
$1,900.00/month$500.00Facility with bandwidth to 40Mb
$2,500.00/monthFacility with bandwidth to 60Mb $500.00
$500.00 $3,040.00/monthFacility with bandwidth to 80Mb
DC 2012-659 1
Exhibit A
Effective January 1,2013
Facility with bandwidth to 100Mb $500.00 $3,430.00/month
Facility with bandwidth to 125Mb $500.00 $3,980.00/month
Facility with bandwidth to 150Mb $500.00 $4,360.00/month
Facility with bandwidth to 175Mb $500.00 $4, 640. OO/month
Facility with bandwidth to 200Mb $500.00 $4,800.00/month
DC 2012-659 2
ExhibitB
Effective January 1,2013
Optional Emergency Charges
Upgrade Options Change Fee Costs
Increase of Internet Service @
50Mb Flat
$500.00 $11 O.OOlDay
! Increase of Internet Service @
100Mb Flat
$500.00 $180.00IDay
Increase of Internet Service @
150Mb Flat
$500.00 $250.00IDay
Increase of Internet Service @
200Mb Flat
$500.00 $310.00IDay
~..
I Optional Charges: Minimum Costi
2 hour $100.001hrOn-call After Hours Technical
labor
DC 2012-659 3