HomeMy WebLinkAboutRes 137 - Establ Inmate Fund - JusticeDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of December 17,2012
Please see directions for completing tltis document on the next page.
DATE: December 12,2012
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2012-137, establishing an Inmate Advanced Fund checking
account for the Criminal Justice Facility.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Res01ution #2012-137. The Criminal Justice Facility has a need for an Inmate
Advanced Fund checking account, in the amount of $1 0,000, to ensure an adequate level of funds are
available when returning funds to inmates.
FISCAL IMPLICATIONS:
An Inmate Advanced Fund checking account in the amount of $1 0,000 will be established.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2012-137.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
James Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Establishing an Inmate Advanced *
Fund Checking Account for the Criminal Justice * RESOLUTION NO. 2012-137
Facility in the amount of $10,000. *
WHEREAS, the Deschutes County Sheriff s Office has two existing checking accounts (1)
Criminal Justice Facility Inmate Trust Account and (2) Criminal Justice Facility Bail Account; and,
WHEREAS, the Deschutes County Sheriff s Office wishes to create a new bank account, the
Criminal Justice Facility Inmate Advanced Funds Account, in order to ensure an adequate level of
funds for the number of transactions in which funds are returned to inmates; and,
WHEREAS, the Deschutes County Treasurer confinns the authorization of this account set up
to provide protection against overdrafts as a result of the operational delay associated with the
depositing of funds from "Telmate" the vendor utilized with contract #2011-054 for receipt of inmate
funds and the authorized return of these funds to inmates; and,
WHEREAS, the money in the Criminal Justice Facility Inmate Advanced Funds Account will
be provided by "Telmate" and will only be utilized if the amount of money in the Criminal Justice
Facility Inmate Trust Account is insufficient to cover transactions; and,
WHEREAS, the money withdrawn from the Criminal Justice Facility Advanced Funds
Account will be returned to the Criminal Justice Facility Advanced Funds Account once adequate
funds have been deposited into the Criminal Justice Inmate Trust Account.
WHEREAS, the Deschutes County Treasurer and the County Internal Auditor are requesting that all
regular checking accounts be reconciled timely to promote an effective control and minimize the
potential for errors or irregularities; therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The Criminal Justice Facility Advanced Funds Account will be reconciled
monthly with a copy of the reconciled statement sent to the Finance Department.
PAGE I OF2-RESOll:TlONNO.2012-137(12/17/12)
-----DATED this day of December, 2012.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ANTHONY DEBONE, Chair
ATTEST: ALAN UNGER, Vice-Chair
Recording Secretary TAMMY BANEY, Commissioner
PAGE 2 OF 2·RESOLUTION NO. 2012-137 (12/17112)
TRUST ADVANCE AGREEMENT
AMENDMENT #1 TO DESCHUTES COUNTY CONTRACT NO. 2011-054
This Amendment is to confinn that Telmate will provide Ten Thousand ($10,000) dollars
in funds ("Advanced Funds") on or around the date this Amendment is signed by both
parties. The funds will be provided to the Deschutes County, Oregon Inmate Advanced
Funds Account with the following agreement and understanding:
1. This Amendment in no way alters or amends the obligations due under Contract
2011-054.
2. The Advanced Funds are not an advance of funds for any particular inmate, and
do not compromise inmate funds. The Advanced Funds will be placed into a
separate account, the Inmate Advanced Funds Account, in order to ensure an
adequate level of funds for the number of transactions in which funds are returned
to inmates. The purpose of the funds is to provide protection against overdrafts as
a result of the operational delay associated with transferring funds by T elmate on
a weekly basis.
3. The money in the Inmate Advanced Funds Account will only be used if the
amount of money in the Inmate Trust Account is insufficient to cover
transactions. The money withdrawn from the Inmate Advanced Funds Account
will be transferred back to the Inmate Advanced Funds Account once Telmate
deposits adequate funds into the Inmate Trust account.
4. No interest shall be due to Telmate under this Amendment on the Advanced
Funds.
5. Telmate shall make deposits on a weekly basis, no matter the balance of the funds
in any given week.
6. The Advanced Funds remain the property of Telmate, and must be returned to
Telmate within five (5) business days of written demand by Telmate or
tennination ofthe Agreement between the parties, whichever occurs first.
7. Deschutes County warrants that it will use the Advanced Funds only for the
purpose(s) described in this Amendment and for no other purpose.
Deschutes County will monitor the activity in the Inmate Advanced Funds
Account. No other warranty, express or implied, is made or intended by either
party under this Amendment.
[Director of Finance]
Telmate LLC
Agreed and Approved by Deschutes County:
By: __________________________
Print: Larry Blanton
Title: Sheriff
Date: ______________