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Home My WebLink About2011-02-02 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING MINUTES DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, FEBRUARY 2, 2011 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tammy Baney, Alan Unger and Tony DeBone. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Capt. Ruth Jenkin and Darryl Nakahira, Sheriff's Office; and four other citizens. No representatives of the media were in attendance. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None Offered. 2. Before the Board was Consideration of First Reading of Ordinance No. 2011-006, Adding a New Type of Position regarding Limited Duration Positions to the Personnel Rules. Erik Kropp gave a brief overview of the item. He said this item was discussed last week at the Work Session. UNGER: Move first reading, by title only. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Chair Baney conducted the first reading of the Ordinance. The second reading and consideration of adoption will be on February 23, 2011. Board of Commissioners' Business Meeting Minutes Wednesday, February 2, 2011 Page 1 of 5 Pages 3. Before the Board was Consideration of Signature of a Notice of Intent to Award Contract Letter for the Deschutes County Adult Jail Inmate Telephone and Recording System. Capt. Ruth Jenkins and Legal Counsel Darryl Nakahira, with the Sheriffs Office, gave a brief overview of the intent to award letter. Capt. Jenkins said they requested a proposal and did a study. This contract will be to a new provider than they had previously. The provider provides the telephone and recording systems service, they provide equipment and repair of the system as well. The equipment provides the inmates a way to make collect calls. All calls are recorded with the exception of the calls with the inmate's attorneys. Mr. Nakahira said the inmates are all well aware that these calls are recorded. They are advised as well as information being posted by the phones. UNGER: Move approval of intent to award letter. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Baney said she reviewed all minutes with the exception of Jan 31st which were not sent to them yet. Commissioner Unger said the minutes are very current; most jurisdictions take months to get them out. Commissioner DeBone said he would like the minutes removed from the agenda so he has more time to review them. DEBONE: Move approval of the consent agenda with the exception of the minutes. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Board of Commissioners' Business Meeting Minutes Wednesday, February 2, 2011 Page 2 of 5 Pages CONSENT AGENDA 4. Signature of Resolution No. 2011-010, Transferring Appropriations within General Fund Accounts 5. Signature of a Letter Reappointing Kim Jones to the Deschutes River Recreation Homesites Special Road District #1 Board, through December 31, 2013 6. Approval of Minutes: • Work Session of January 24, 26 and 31 • Business Meeting of January 26 • Board of Commissioners' Goal Setting Meeting of January 20 • Joint Meeting of the Board of Commissioners and Judges, January 25 CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District in the Amount of $24,563.91. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $3,922.21. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Board of Commissioners' Business Meeting Minutes Wednesday, February 2, 2011 Page 3 of 5 Pages RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $380,032.92. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. 10. ADDITIONS TO THE AGENDA Dave Kanner said COIC is requesting the Board sign a letter of support for a transportation planning grant they are applying for. Commissioner Unger said to do more planning is critical and a solid footing for the funding system is what is needed. Commissioner Baney asked if anyone has looked at railroad right of way. Commissioner Unger said the railroad will not put any money into anything. Mr. Kanner said when working for the City of Wilsonville, planning commuter rail on rail line was monumentally expensive. It does not get a lot of use (one way cost is $5.00), looses money and has to be subsidized. A light rail line is being planned in Portland right now and for a few miles is a billion dollar project. Commissioner Unger said we will never have the population to make it work here. There is big public subsidy in public transportation. Commissioner Baney said they are good with a letter of support. Commissioner DeBone said the letter is from COIC asking for planning grants from whom? Mr. Kanner said the letter is addressed to a member of ODOT. DEBONE: Move approval to sign letter of support. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Yes. BANEY: Chair votes yes. Board of Commissioners' Business Meeting Minutes Wednesday, February 2, 2011 Page 4 of 5 Pages Commissioner Baney mentioned that commissioner Jackson from Coos County passed away last night. Tony Aceti came forward to address the Board regarding an article in the paper about the City of Bend having to upgrade their web system. He said since the County has a huge system could it be possible they piggy back onto the Counties system. He said this is just an idea and he did not know if it would work. Commissioner Baney said they did not know of the specific needs. Mr. Kropp said in the article he read it was more of a software package upgrade. Commissioner DeBone said if the County has a system maybe it could piggy back or maybe it is too complicated. If there is a system we have with software, maybe there could be a rental agreement. Mr. Kropp said the County has a licensing agreement for their software. He did talk to the City and the County is loaning its I.T. Director to be on the City's panel. Commissioner Baney said the County is always looking for ways to share services. Being no further items before the Board, the meeting adjourned at 10:25 a.m. DATED this Day of rA V Deschutes County Board of Commissioners. 2011 for the 1,:ttkie--y") Tammy Baney, Chair Anthony DeBone, Vice Chair caa,vt_ atArt_ Alan Unger, Commissioner Board of Commissioners' Business Meeting Minutes Wednesday, February 2, 2011 Page 5 of 5 Pages -TES C044P Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, FEBRUARY 2, 2011 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of First Reading, by Title Only, of Ordinance No. 2011- 006, Adding a New Type of Position, "Limited Duration Position", to the Personnel Rules — Erik Kropp, Deputy County Administrator Suggested Motion: Move first reading by title only of Ordinance No. 2011-006. 3. CONSIDERATION of Signature of a Notice of Intent to Award Contract Letter for the Deschutes County Adult Jail Inmate Telephone and Recording System — Capt. Ruth Jenkin, Sheriff's Office Suggested Motion: Move Board signature of the Notice of Intent to Award letter. CONSENT AGENDA 4. Signature of Resolution No. 2011-010, Transferring Appropriations within General Fund Accounts Board of Commissioners' Business Meeting Agenda Wednesday, February 2, 2011 Page 1 of 6 Pages 5. Signature of a Letter Reappointing Kim Jones to the Deschutes River Recreation Homesites Special Road District #1 Board, through December 31, 2013 6. Approval of Minutes: • Work Session of January 24, 26 and 31 • Business Meeting of January 26 • Board of Commissioners' Goal Setting Meeting of January 20 • Joint Meeting of the Board of Commissioners and Judges, January 25 CONVENE AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 441 COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 10. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (54 l) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Wednesday, February 2, 2011 Page 2 of 6 Pages FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, January 24 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, January 26 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, January 31 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, February 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, February 7 10:00 a.m. Board of Commissioners' Meeting 12:00 noon BOCC/Department Heads Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council) Wednesday, February 9 7:30 a.m. Legislative Update (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, February 16 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 2, 2011 Page 3 of 6 Pages Monday, February 21 Most County offices will be closed to observe Presidents' Dav Wednesday, February 23 7:30 a.m. 10:00 a.m. 1:30 p.m. Legislative Update (conference call) Board of Commissioners' Meeting Administrative Work Session — could include executive session(s) Monday, February 28 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 2 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 3 10:00 a.m. 11:00 a.m. Department Update — District Attorney Department Update — Community Development Monday, March 7 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council) Wednesday, March 9 7:30 a.m. Legislative Update (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 2, 2011 Page 4 of 6 Pages Thursday, March 10 7:00 a.m. Regular Meeting with the City of Redmond Council — Redmond Council Chambers 1 1:00 a.m. Department Update — Health Services Wednesday, March 16 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 17 9:00 a.m. Department Update — Clerk 10:00 a.m. Department Update — Community Justice 1 1:00 a.m. Department Update — Assessor Monday, March 21 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 23 7:30 a.m. Legislative Update (conference call) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, March 24 11:00 a.m. Department Update — Children & Families' Commission 2:00 p.m. Department Update — Sheriffs Office Monday, March 28 10:00 a.m. 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, March 30 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 2, 2011 Page 5 of 6 Pages Thursday, March 31 9:00 a.m. Department Update — Road Department 10:00 a.m. Department Update — Solid Waste Department Monday, April 4 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council) Wednesday, April 6 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 13 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, April 18 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 20 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, April 25 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, April 27 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, February 2, 201 1 Page 6 of 6 Pages