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HomeMy WebLinkAbout2011-02-09 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, February 9, 2011 Page 2 of 6 Pages His involvement with the various groups allows the County opportunities to help with setting policy and guiding various programs. He is involved on a national level as well. Some grants have been approved, and Mr. Stutler asked for permission to move forward with them. Some involve other entities, such as the High Desert Museum. The Community Assistance grants are down significantly, but there is a fair chance some can still be obtained. The Board indicated that he should move forward on the grant processes. Advanced level incident training exercises are planned, through COCC and other agencies. The potential uses of biomass, and finding the best ways to develop this is also being analyzed. Development of the qualified pool is underway. Potential contractors attended a meeting and made some suggestions on how to handle the process. Thirty- four contractors have made application for the work. Defensible space and unprotected lands are covered by an Ordinance passed in 1998, which also clarified what kind of roofing can be used along with other requirements. Mapping shows that there is a lot of acreage that is not protected in any way. Much of this land is located in the eastern part of the County, but there are pockets near Redmond and other areas close-in. Senate Bill 360, regarding defensible space, could be used to effect changes. Chair Baney thanked Mr. Stutler for his involvement, and is proud that groups are always asking him to sit on their committees, some of which are national. It takes him away from his office but his involvement in the community is very valuable. 3. Before the Board was Consideration of Approval of Special Transportation Fund Advisory Committee Recommendations for Distribution of Grant Funds. Judith Ure explained that this is one of two bi-annual processes used regarding the handling of special transportation funding. These particular funds go directly to the grantees from ODOT. Some in the other process are discretionary. Additional funding was received, so the Committee had to come up with a way to fairly distribute it. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 9, 2011 Page 3 of 6 Pages To comply with FTA rules, groups have to provide public transportation and not just for a particular group of people, such as CORIL and the Opportunity Foundation. The Committee wanted to fully fund those things that need to be, and prorated everything else in a way to give all a fair share. Also, a way to deal with the CORIL and Opportunity Foundation issue is to provide funding for Cascade East Transit, which could then work with the two groups, especially in regard to maintenance expenses. The process takes two years, so there could be changes in how things are handled in the future. Ms. Ure explained the makeup of the Committee, based on location, what groups are represented, and so on; but they all have ties to public transportation. UNGER: Move approval of the STC recommendations, both A and B. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2011- 004, a Lease Agreement with the Bethlehem Inn. Erik Kropp gave an overview of the proposed lease agreement. A meeting was held last week with representatives of the Bethlehem Inn, and as a result the Board will have two representatives on their board; and a portion of the lease amount will be able to be released to the group if they meet stated goals. Commissioners DeBone and Unger indicated support as long as all involved do what was agreed upon. UNGER: Move approval of the STC recommendations, both A and B. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 9, 2011 Page 4 of 6 Pages Before the Board was Consideration of Approval of the Consent Agenda. Chair Baney stated that she had not had a chance to review the February 2 business meeting minutes, and asked that they be removed. UNGER: Move approval of the Consent Agenda, with that change. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Consent Agenda Items 5. Signature of Letters Reappointing Ryan Houston, William Seitz, Steve Johnson and Scott McCaulou to the Deschutes River Mitigation and Enhancement Committee, through February 28, 2014 6. Signature of a Letter Reappointing Diane Abernathy to the Cascade View Estates Special Road District Board, through December 31, 2013 7. Signature of Letters Appointing Members to the Deschutes County Children & Families Commission Board: Susan McCoy, through December 31, 2014; and Stacy Fondiller through December 31, 2012 8. Approval of Minutes: ƒ Work Session of January 24, 26 and 31 ƒ Business Meeting of January 26 and February 2 ƒ Board of Commissioners’ Goal Setting Meeting of January 20 ƒ Joint Meeting of the Board of Commissioners and Judges, January 25 CONVENED AS THE GOVERNING BODY OF THE 911 COUNTY SERVICE DISTRICT 9. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 911 County Service District in the Amount of $9,406.16. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 9, 2011 Page 5 of 6 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 10. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $1,289.15. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $1,341,982.86. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 12. ADDITIONS TO THE AGENDA None were offered. Being no further items before the Board, the meeting adjourned at 11:20 a.m.