HomeMy WebLinkAboutRes 006 - Transfer Appropr - Sheriff OfficeDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 23, 2011
Please see directions for completing this document on the next page.
DATE: February 4, 2011
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2011-006, transfer of appropriation in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-006. Actual expenditures are projected to exceed the amounts
originally appropriated in the Capital Outlay, Materials & Service and Personnel budgetary categories
for the following unanticipated expenditures: server for Webleds, sale of vacation accrual, purchase of
seven Ford Crown Victoria Police Cruisers, Edward Byrne JAG grant expenditures, transfer of FTE's
after budget adoption, payment to the City of Bend for their portion of the JAG grant award. Due to
these factors, an appropriation transfer from Contingency to Capital Outlay, Materials & Service and
Personnel is necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay, Materials & Service and Personnel for
$285,000 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2011-006.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
Jim Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-006
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Sheriffs Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriff s Office,
Non -Departmental, Contingency $ 285,000
TO: 255-1700-421.94-41 Deschutes County Sheriff's Office,
Computer Hardware $ 10,000
TO: 255-1700-421.18-72 Deschutes County Sheriffs Office,
Time Management $ 35,000
TO: 255-3400-421.94-22 Deschutes County Sheriffs Office,
Patrol, Automobiles & SUVs $ 152,000
TO: 255-3700-423.66-50 Deschutes County Sheriffs Office,
Adult Jail, Minor Tools & Equipment $ 8,000
TO: 255-3800-423.12-07 Deschutes County Sheriff's Office,
Court Security, Correctional Officer $ 40,000
TO: 255-4200-423.66-50 Deschutes County Sheriffs Office,
Work Center, Minor Tools & Equipment $ 16,000
TO: 255-2100-421.59-20 Deschutes County Sheriff s Office,
Civil/Special Units, Grants/Contributions $ 24,000
PAGE 1 OF 2 -RESOLUTION NO. 2011-006 (02/23/1 1)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this rd day of February, 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2 -RESOLUTION NO.201 1-006 (02/23/11)
Lacy Nichols
From: James Ross
Sent: Friday, January 14, 2011 9:34 AM
To: Marty Wynne
Cc: Lacy Nichols; Lois Brice
Subject: Appropriation Transfer
Attachments: Appropriation transfer request Vehicles & Other.xls
Items which were not budgeted.
Thanks
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
Sheriffs Office
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Revised
Budget
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40,000
394,500
8,000
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19,000
24,000 I
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5,925,859
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Unplanned purchase of new server for Webleds.
2. Unplanned sale of vacation accrual.
3. Unplanned last time buy of 7 Ford Crown Vic Police Crusiers vehicles.
4. Unplanned Edward Byrne JAG grant expenditures for Adult Jail.
5. Unplanned Edward Byrne JAG grant expenditures for Adult Jail.
6. Transfer of FTE's with higher salaries after budget adopted.
7. Payment to the City of Bend for their share of JAG grant award.
8. Transfer from Contingency for above items.
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35,000
152,000
8,000
40,000
16,000
24,000
285,0001
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Budgeted
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5,925,859
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Computer Hardware
Time Management
Automobiles and SUVs
[Minor Tools & Equipment
Correctional Officer
Minor Tools & Equipment
1 Grants/Contributions
Contingency
TOTAL
Category
(Pers, M&S, Cap
Out, Contin enc )
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Personnel Services
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Contingency
Line Number
(HTE 14 digit code)
255-1700-421.94-41
255-1700-421.18-72
255-3400-421.94-22
255-3700-423.66-50
255-3800-423.12-07
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255-2100-421.59-20
255-4500-501.97-01
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Sheriffs Office
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