HomeMy WebLinkAboutRes 013 - Transfer Appropr - IT Reserve FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 23,2011
Please see directions for completing this document on the next page.
DATE: February 8, 2011
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2011-013, transfer of appropriation in the IT Reserve Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-013. Three County Departments (District Attorney, Justice Court &
Behavioral Health) and the Deschutes County 911 County Service District will each be converting to
new software for use in their respective operations. It is necessary to acquire new computer hardware
for these applications and it has been determined that it will be more economical to run each application
on shared hardware. Such hardware will be purchased, owned and maintained by IT. Each of the four
departments will contribute to this purchase based on the initial estimated proportional use of the
hardware. The original FY 2011 budget included appropriation for hardware in each of the user
departments/funds, instead of the IT Reserve Fund.
FISCAL IMPLICATIONS:
A transfer of appropriation from the Reserve for Capital Expenditures to Capital Outlay for $66,684 is
required. This resolution does not authorize any change in total appropriation.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2011-013.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Joe Sadony, Information Technology 388-6530
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-013
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Information Technology Department requesting a
transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 661-0900-521.98-51 Deschutes County IT Reserve Fund,
Reserve for Future Expenditures
TO: 661-0900-419.94-41 Deschutes County IT Reserve Fund,
Computer Hardware
$ 66,684
$ 66,684
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this rd day of February, 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY. OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice -Chair
Recording Secretary ALAN LINGER, Commissioner
PAGE 1 OF 1 -RESOLUTION NO. 2011-013 (02/23/11)
Lacy Nichols
From: Joe Sadony
Sent: Monday, February 07, 2011 3:31 PM
To: Marty Wynne
Cc: Lacy Nichols; Kevin Furlong
Subject: Fund 661 Appropriation Transfer(Pool4).xls
Attachments: Fund 661 Appropriation Transfer(Pool4).xls
Marty,
In support of the various software replacement projects, I ask that the Finance Department please prepare a resolution
for the Board of County Commissioners to approve the appropriation transfer as outlined in the attached document.
Thank you,
Joe Sadony
Information Technology Director, Deschutes County joes@deschutes.org
w: 541.388.6530
c: 541.604.6072
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Revised
Budget
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TOTAL 199,896 - 199,896
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Description
(Element -Object, e.g. Time Mgmt,
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Computer Hardware
Res for Future Expenditure
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Capital Outlay
Res for Future Expd
Line Number
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