HomeMy WebLinkAbout2011-03-23 Business Meeting AgendaDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MARCH 23, 2011
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Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
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1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's discretion,
regarding issues that are not already on the agenda. Citizens who wish to speak should sign up
prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone
and also state your name and address at the time the Board calls on you to speak. PLEASE
NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will
NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Resolution No. 2011-023, Declaring Sole
Source Procurement for the Central Oregon Regional Communications Migration
Plan (Sheriff Radio System) – Darryl Nakahira and Jon Sholes, Sheriff’s Office
Suggested Motion: Move signature of Resolution No. 2011-023.
3. CONSIDERATION of Signature of Resolution No. 2011-027, Authorizing
Participation in the 2011-13 Oregon Community Dispute Resolution Grant
Program – Judith Ure, Administration
Suggested Motion: Move signature of Resolution No. 2011-027.
4. CONSIDERATION of Board Signature of a Notice of Intent to Award Contract
Letter for Construction of Tenant Improvements at the Deschutes County Jail –
Susan Ross, Property and Facilities
Suggested Motion: Move signature of the Notice of Intent to Award Contract Letter
to HSW Builders.
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 1 of 9 Pages
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 2 of 9 Pages
5. CONSIDERATION of Board Chair Signature of Document No. 2011-162, a
Memorandum of Understanding regarding the Deschutes Basin Native Plant
Seedbank – Dan Sherwin, Road Department
Suggested Motion: Move Chair signature of Document No. 2011-162.
6. CONSIDERATION of First Reading by Title Only of Ordinance No. 2011-011,
a Defensible Space Ordinance for Unprotected Lands in Deschutes County – Joe
Stutler, County Forester
Suggested Motion: Move first reading of Ordinance No. 2011-011.
7. CONSIDEATION of Signature of Document No. 2011-153, the 2011 Exchange
Agreement with ODOT regarding Surface Transportation Program Funding –
George Kolb, Road Department
Suggested Motion: Move signature of Document No. 2011-153.
8. CONSIDERATION of Signature of Resolution No. 2011-015, Approving an
Amendment to the Redmond Downtown Urban Renewal Area Plan, Extending the
Area within the Plan – Dave Kanner, County Administrator; Heather Richards,
City of Redmond CDD
Suggested Motion: Move signature of Resolution No. 2011-015.
9. CONSIDERATION of Signature of Resolution No. 2011-022, Requesting the
Oregon Fish & Wildlife Commission to Designate Land in Deschutes County
Zoned Forest Use as Eligible for Wildlife Habitat Special Assessment – Laurie
Craghead, County Counsel
Suggested Motion: Move signature of Resolution No. 2011-022.
10. CONSIDERATION of (1) First and Second Readings, by Title Only, and
Adoption by Emergency, OR (2) First Reading, by Title Only, of Ordinance No.
2011-010, Repealing Ordinance No. 2008-019 – Todd Cleveland, Community
Development; Laurie Craghead, County Counsel
Suggested Motion: As determined by the Board.
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 3 of 9 Pages
11. CONSIDERATION of (1) First and Second Readings, by Title Only, and
Adoption by Emergency, OR (2) First Reading, by Title Only, of Ordinance No.
2011-012, Repealing Ordinance No. 2009-022 - Todd Cleveland, Community
Development; Laurie Craghead, County Counsel
Suggested Motion: As determined by the Board.
CONSENT AGENDA
12. Signature of Order No. 2011-005, Declaring Certain Deschutes County Personal
Property Surplus, and Authorizing Its Sale
13. Signature of Document No. 2011-145, a Release of Use Restriction/Reversionary
Interest and Quitclaim Deed
14. Signature of Document No. 2011-113, a Lease Extension for Office Space for the
Latino Community Association
15. Signature of Resolution No. 2011-019, Appropriating a New Grant in the
Behavioral Health Fund
16. Signature of Resolution No. 2011-020, Transferring Appropriations in the
Sheriff’s Office Fund
17. Signature of Resolution No. 2011-024, Transferring Appropriations in the Solid
Waste Fund
18. Signature of Resolution No. 2011-025, Transferring Appropriations in the Solid
Waste Capital Projects Fund
19. Signature of Resolution No. 2011-026, Transferring Appropriations in the
Behavioral Health Fund
20. Approval of Economic Development Grant Requests:
Neighbor Impact – Veterans support services grant application for consultant
services. The Commissioners granted $200 each.
Oregon High School Equestrian Teams, Inc. – State championships. The
Commissioners granted $500 each.
Serendipity West Foundation – Challenge Day at Mountain View High School.
The Commissioners granted $500 each.
Nativity Lutheran Church – Backpacks in Bend. Commissioner DeBone
granted $1,000; Commissioners Baney and Unger granted $500 each.
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 4 of 9 Pages
Deschutes County Children & Families Commission – Week of the Young
Child 2011. Commissioner Baney granted $500; Commissioners Unger and
DeBone granted $1,000 each.
Tri-County High School Rodeo Club – Tri-County High School Rodeo.
Commissioners DeBone and Unger granted $500 each.
Deschutes Public Library Foundation – A Novel Idea: Read Together.
Commissioners DeBone and Baney granted $500 each.
Volunteer Connect – Volunteer Connect Outreach. The Commissioners granted
$500 each.
21. Approval of Minutes:
Work Session of February 2 ,16 and 23; March 2 & 9
Business Meeting of February 23; March 9
CONVENE AS THE GOVERNING BODY OF THE COUNTYWIDE LAW
ENFORCEMENT DISTRICT #1
22. CONSIDERATION of Signature of Resolution No. 2011-017, Approving an
Amendment to the Redmond Downtown Urban Renewal Area Plan, Extending the
Area within the Plan
Suggested Motion: Move signature of Resolution No. 2011-017.
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
23. CONSIDERATION of Signature of Resolution No. 2011-016, Approving an
Amendment to the Redmond Downtown Urban Renewal Area Plan, Extending the
Area within the Plan
Suggested Motion: Move signature of Resolution No. 2011-016.
24. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the
9-1-1 County Service District (two weeks)
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 5 of 9 Pages
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
25. CONSIDERATION of Signature of Resolution No. 2011-018, Approving an
Amendment to the Redmond Downtown Urban Renewal Area Plan, Extending the
Area within the Plan
Suggested Motion: Move signature of Resolution No. 2011-018.
26. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the
Extension/4-H County Service District (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
27. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County (two weeks)
28. ADDITIONS TO THE AGENDA
_________ ______________________________________
PLEASE NOTE: At any time during this meeting, an executive session could be called to address
issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues.
______________________________________
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
______________________________________
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388-6572.)
Monday, March 21
1:30 p.m. Administrative Work Session – could include executive session(s)
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 6 of 9 Pages
Tuesday, March 22
9:30 a.m. Senator Wyden Town Hall Meeting, Bend Senior Center
5:30 p.m. Bethlehem Inn Stakeholder Reception, Kayo’s Restaurant, 3rd St.
Wednesday, March 23
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, March 24
2:00 p.m. Department Update – Sheriff’s Office
Monday, March 28
10:00 a.m. 10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Tuesday, March 29
6:00 p.m. Public Hearing on the Proposed County Comprehensive Plan – Board Hearing Rooms
Wednesday, March 30
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, March 31
9:00 a.m. Department Update – Road Department
10:00 a.m. Department Update – Solid Waste Department
11:00 a.m. Department Update – Health Services Department
6:00 p.m. Public Hearing on the Proposed County Comprehensive Plan – La Pine Senior Center
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 7 of 9 Pages
Monday, April 4
10:00 a.m. Board of Commissioners’ Meeting – includes a Public Hearing on the Proposed County
Comprehensive Plan
1:30 p.m. Administrative Work Session – could include executive session(s)
3:30 p.m. LPSCC Meeting (Local Public Safety Coordinating Council)
Tuesday, April 5
12:00 noon Family Access Network Meeting, St. Charles Medical Center
6:00 p.m. Public Hearing on the Proposed County Comprehensive Plan – City of Sisters Council
Chambers
Wednesday, April 6
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, April 7
8:00 a.m. Regular Joint Meeting with Sisters City Council, Sisters City Hall
Wednesday, April 13
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Monday, April 18
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Wednesday, April 20
1:30 p.m. Administrative Work Session – could include executive session(s)
Monday, April 25
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 8 of 9 Pages
Wednesday, April 27
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, April 28
10:00 a.m. Department Update – Children & Families’ Commission
Monday, May 2
3:30 p.m. Local Public Safety Coordinating Council Meeting
Wednesday, May 4
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Wednesday, May 11
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Thursday, May 12
7:00 a.m. Regular Meeting with the City of Redmond Council, Redmond City Hall
Monday, May 16 – Thursday, May 19
9:00 a.m. Budget Committee Meeting – Departmental Presentations
Friday, May 20
7:30 a.m. Chamber of Commerce Town Hall Breakfast – State of the City – Bend Country Club
8:00 a.m. (Tentative) Budget Committee Meeting
Board of Commissioners’ Business Meeting Agenda Wednesday, March 23, 2011
Page 9 of 9 Pages
Monday, May 23
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Wednesday, May 25
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Monday, May 30
Most County Offices will be closed to observe Memorial Day
Wednesday, June 1
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Wednesday, June 8
7:30 a.m. Legislative Update (conference call)
10:00 a.m. Board of Commissioners’ Meeting
1:30 p.m. Administrative Work Session – could include executive session(s)
Wednesday, June 15
1:30 p.m. Administrative Work Session – could include executive session(s)
Friday, June 17
7:30 a.m. Chamber of Commerce Town Hall Breakfast – State of the County
______________________________________
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
______________________________________