HomeMy WebLinkAboutIntent to Award - Jail ImprovementsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of Wednesday, March 23, 2011
Please see directions for completing this document on the next page.
DATE: March 16, 2011
FROM: Susan Ross Property & Facilities 383 6713
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Notice of Intent to Award Letter for Construction of Tenant
Improvements at the Deschutes County Jail.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County opened bids for construction of the county jail tenant improvements on March 17,
2011. The tenant improvements will consist of:
• Renovation of the existing central control room
• Renovation of existing men's and women's locker rooms
• Renovation of existing kitchen storage area
• Addition of staff lounge
On November 9, 2010, the Board of County Commissioners approved a resolution establishing
prequalification standards for contractors for this project. Five contractors were subsequently
prequalified to bid on the project. Bids were received from three of the qualified bidders. The low
bidder is HSW Builders.
$637,900 HSW Builders
$643,000 Robinson Construction
$775,000 Kirby Nagelhout Construction
FISCAL IMPLICATIONS:
Deschutes County will enter into a contract for $637,900 once the protest period has expired. A
dedicated construction fund has been established for this project.
RECOMMENDATION & ACTION REQUESTED:
Board signature of Notice of Intent to Award Contract Letter to HSW Builders.
ATTENDANCE: Susan Ross
DISTRIBUTION OF DOCUMENTS:
Distribute to cc list provided in letter. Must be distributed the date of this action.
March 23, 2011
Property & Facilities Department
Susan C. Ross, Director
14 NW Kearney Street, Bend, OR 97701-1960
[541) 388-6594 • Fax: [541) 317-3168
www.co.deschutes.or.us
Sent via facsimile (5411-388-2898 & First Class Mail
HSW Builders, LLC
Attention: Ron Edgerton, Vice President
730 SW Bonnett Way, Suite 3000
Bend, Oregon 97702
(541) 388-9898
RE: Contract for Deschutes County Jail Improvements
NOTICE OF INTENT TO AWARD CONTRACT
On March 23, 2011, the Board of County Commissioners of Deschutes County, Oregon,
considered bids for the above -referenced project. The Board of County Commissioners
determined that the lowest responsive bidder for the project was HSW Builders, LLC, of
Bend, Oregon, with a base bid of SIX HUNDRED THIRTY-SEVEN THOUSAND NINE
HUNDRED DOLLARS ($637,900).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative Rule
(OAR) 137-047-0610. A copy of this Notice is being provided to each firm or person that
submitted a bid for the project. Any firm or person who believes that they are adversely
affected or aggrieved may submit to the Board of County Commissioners of Deschutes
County, Oregon, at the above address, a written protest of the County's intent to award
within seven (7) days after the issuance of this Notice of Intent to Award Contract. The
seven (7) day protest period will expire at 5:00 PM on Wednesday, March 30, 2011.
Any protest must be in writing and specify any grounds upon which the protest is based. If
a protest is filed, a hearing will be held at 10:00 a.m. on Wednesday, April 6, 2011, before
the Board of County Commissioners of Deschutes County Oregon, acting as the Contract
Review Board, in the Deschutes Services Center, 1300 NW Wall Street, Bend, Oregon
97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project is
Quality Services Performed with Pride
required to execute the Contract provided by the County when the bids are finally
determined. In addition to the execution of Contract, the contractor will be required to
provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract or the
procedures under which the County is proceeding, please contact Susan Ross, Director,
Deschutes County Property & Facilities Department, 14 NW Kearney Avenue, Bend,
Oregon 97701, telephone (541) 383-6713 or FAX (541) 317-3168.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
TAMMY BANEY, CHAIR
ANTHONY DEBONE, VICE CHAIR
ALAN UNGER, COMMISSIONER
Enclosure: OAR 137-047-0610
cc w/enc: Kirby Nagelhout Construction Company
20635 Brinson Blvd
Bend, OR 97707
Fax: (541) 385-5834
Robinson Construction
21360 NW Amberwood Drive
Hillsboro, OR 97124
Fax: (503) 645-5357