HomeMy WebLinkAboutRes 020 - Transfer Appropr - Sheriff OfficeDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 23, 2011
Please see directions for completing this document on the next page.
DATE: March 7, 2011
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2011-020, transfer of appropriation in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-020. Actual expenditures are projected to exceed the amounts
originally appropriated in the Capital Outlay, Materials & Service and Personnel budgetary categories
for the following unanticipated expenditures: Increase Assistant Legal Counsel position by .25 FTE to
1.00 FTE, additional replacement carpet in the Administration Building, additional part-time help for
Marine Patrol & OHV, Marine Boat (cost will be reimbursed by the State). Due to these factors, an
appropriation transfer from Contingency to Capital Outlay, Materials & Service and Personnel is
necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay, Materials & Service and Personnel for
$158,383 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2011-020.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
Jim Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-020
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Sheriffs Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office,
Contingency $ 158,383
TO: 255-1700-421.12-54 Deschutes County Sheriff's Office,
Assistant Legal Counsel (.25 FTE) $ 32,000
TO: 255-1700-421.21-10 Deschutes County Sheriffs Office,
Sheriff Services, Life/Disability $ 260
TO: 255-3700-421.21-50 Deschutes County Sheriffs Office,
Sheriff Services. Health/Dental Insurance $ 3,342
TO: 255-1700-421.22-01 Deschutes County Sheriff's Office,
Sheriff Services, FICA/Medicare $ 2,448
TO: 255-1700-421.23-01 Deschutes County Sheriffs Office.
Sheriff Services, PERS—Employee/Employer $ 4,320
TO: 255-1700-421.25-01 Deschutes County Sheriffs Office,
Sheriff Services, Unemployment Insurance $ 195
TO: 255-1700-421.26-01 Deschutes County Sheriffs Office,
Sheriff Services, Workers Compensation Ins $ 818
PAGE 1 OF 2-RFSOLUTION NO. 2011-020 (03/23/11)
TO: 255-1700-421.43-20 Deschutes County Sheriff's Office,
Sheriff Services, Building/Grounds R & M $ 40,000
TO: 255-4100-421.18-75 Deschutes County Sheriff's Office,
Special Services, Extra Help $ 30,000
TO: 255-4100-421.94-35 Deschutes County Sheriff's Office,
Special Services, Operating Equipment $ 45,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this rd day of March. 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: ANTHONY DEBONE, Vice -Chair
Recording Secretary ALAN UNGER, Commissioner
PAGE 2 OF 2-REsou noN No. 2011-020 (03/23/1 1)
Lacy Nichols
From: Lacy Nichols
Sent: Monday, March 07, 2011 9:50 AM
To: Lacy Nichols
Subject: FW: Appropriation Transfer
Attachments: Appropriation transfer request additional unfunded.xls
From: James Ross
Sent: Friday, March 04, 2011 9:27 AM
To: Judi Hasse; Marty Wynne; Teri Maerki
Subject: Appropriation Transfer
This request is to transfer funds from contingency for the full time legal position and other additional unplanned
expenses.
Thank you.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
1
N
Sheriff's Office
7
(6
2
4
Revised
Budget
110,871
6,325
160,384
70,427
_ 140,085
2,5351
LO
0
.r
Nt
42,0001
243,000
I 56,5001
5,103,307
5,949,839
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Change Assistant Legal Counsel position to full time FTE (+.25)
2 Additional replacement carpeting for the Administration building
3 Additional part time help for OHV and Maine Patrol
4 New Marine Patrol Boat. Cost will be reimbursed by State
5 From Contingency to fund the above items
To (From)
32,000
260
N
V
M
M
2,448
4,320
11,
O
1—
03
03
40,0001
30,000
45,000
-158,383
0
Current
Budgeted
Amount
78,871
to
(0
O
(0
157,042
0)
h
O
h
co
135,765
2,340
13,587
O
0
O
N
213,000
11,500
5,261,690
5,949,839
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Assistant Legal Counsel
Life/Disability/Sec 125
Health Dental Insurance
FICA/Medicare
co
ccW
0_
Unemployment Insurance
Workers Compensation Ins
1Buildi gs/Grounds R&M
Extra Help
Operating Equipment
Contijency
TOTAL
Categor_
(Pers, M&S, Cap Out,
Contingency)
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
Personnel
M&S
Personnel
N
Q
(6
0
0
C
a)
Q)
c
O
0
Line Number
(HTE 14 digit code)
255-1700-421.12-54
[_255-1700-421.21-10
1255-1700-421.21-50
255-1700-421.22-01
1255-1700-421.23-01
255-1700-421.25-01
1255-1700-421 26-01
1255-1700-421.43-20
255-4100-421.18-75 J
1255-4100-421.94-35
1255-4500-501.97-01 J
EE•-
r
.-
N.
•..
.-—
.
N
M
N1
Ln
N
Sheriff's Office
7
(6
2
4