HomeMy WebLinkAboutRes 027 - Dispute Resolution ProgramDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 23, 2011
Please see directions for completing this document on the next page.
DATE: March 16, 2011.
FROM: Judith Ure Administrative Services 541-330-4627
TITLE OF AGENDA ITEM:
Consideration of Signature of Resolution No. 2011-027, authorizing participation in the 2011-13
Oregon Community Dispute Resolution Grant Fund Program.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Every two years, the Oregon Office for Community Dispute Resolution (OOCDR) makes funding
available to eligible applicants through a publicly advertised application process coordinated by
counties in partnership with OOCDR. To qualify for the program, each county must adopt a resolution
stating its intent to partipate and to engage in a selection process to award grant funds to a local service
provider.
Consistent with OOCDR guidelines, Deschutes, Jefferson, and Crook Counties may adopt a joint
resolution indicating intent to participate or may opt out of the program allowing the Dean of the
University of Oregon School of Law to assume the county role. Although Crook County's participation
was solicited, its leadership has decided to opt out of the program this biennium. As a result, the
resolution reflects Deschutes County and Jefferson County only as participants. Following adoption of
the resolution, both counties will advertise the application process and select a grantee to perform
mediation services within their boundaries. Additional information about the OOCDR program can be
found in the attached letter from the OOCDR.
FISCAL IMPLICATIONS:
None. The OOCDR will enter into a grant agreement and disburse funds directly to the selected
grantee.
RECOMMENDATION & ACTION REQUESTED:
Adopt Resolution No. 2011-027, authorizing participation in the 2011-13 Oregon Community Dispute
Resolution Grant Fund Program.
ATTENDANCE: Judith Ure, Management Analyst, Department of Administrative Services
DISTRIBUTION OF DOCUMENTS:
Please return signed original of the resolution to Judith Ure.
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON AND JEFFERSON COUNTY, OREGON
A Resolution Regarding Participation in the
2011-13 Oregon Community Dispute
Resolution Grant Program
*
*
RESOLUTION NO. 2011-027
WHEREAS, the Deschutes County Board of Commissioners and the Jefferson County Board
of Commissioners believe that the settlement of disputes by mediation may lead to more long-lasting
and mutually satisfactory agreements; and
WHEREAS, mediation may reduce the need for time-consuming and costly litigation; and
WHEREAS, the Oregon Legislature has charged the State of Oregon acting by and through the
State Board of Higher Education on behalf of the University of Oregon for the University of Oregon
School of Law (Grantor) with the responsibility to foster the development of community mediation
programs by making grant monies available to participating counties; and
WHEREAS, any county wishing to participate must formally notify the Grantor of its
intentions; now therefore,
IT IS HEREBY RESOLVED THAT, Deschutes and Jefferson Counties hereby notify the
Grantor of their desire to be participants in the expenditure of funds for community dispute resolution
programs within Deschutes and Jefferson Counties, and Deschutes and Jefferson Counties agree to
engage in a selection process and to select as funding recipients those entities both qualified by the
standards and guidelines adopted by the Grantor and capable of and willing to provide community
dispute resolution services according to the rules adopted by the Grantor.
Page 1 of 2 — RESOLUTION NO. 2011-027
DATED this Day of March 2011.
BOARD OF COUNTY COMMISSIONERS FOR
DESCHLTTES COUNTY, OREGON
TAMMY BANEY, Chair
ATTEST: TONY DEBONE, Vice Chair
Recording Secretary ALAN UNGER, Commissioner
DATED this Day of March 2011.
BOARD OF COUNTY COMMISSIONERS FOR
JEFFERSON COUNTY, OREGON
MIKE AHERN, Chair
ATTEST: JOHN HATFIELD, Commissioner
Recording Secretary WAYNE FORDING, Commissioner
Page 2 of 2 — RESOLUTION NO. 2011-027
0
Carne Hellzel
Admimstrator
UNIVERSITY OF OREGON
School of Law
February 25, 2011
Judith Ure
Deschutes County Department of Administrative Services for the
Deschutes County Board of Commissioners
1300 NW Wall Street, Suite 200
Bend, OR 97701
Dear Ms. Ure,
This is an invitation for your County to participate in the selection process for the
2011-2013 Community Dispute Resolution Program (CDRP) Grant Funds
pursuant to ORS 36.160.
Assuming funding for 2011-2013 is reauthorized by the 2011 Legislature at the
same level as the prior biennium, grant funds for your County will be
approximately $36,422 for the period July 1, 2011 - June 30, 2013. The funding
for these grants is currently derived from an appropriation from the general fund
for "the purpose of providing dispute resolution services in counties" and will be
allocated per the attached Administrative Rules.
Enclosed is a packet of all of the materials necessary to proceed with the grant
process.
The first step in the local selection process is the County's adoption of a
resolution to participate. ORS 36.160 requires that a County notify the Oregon
Office for Community Dispute Resolution (OOCDR) of its intent to participate in
the selection process to award grant funds. A sample county resolution is
provided in the enclosed county information packet. Upon your County's adoption
of the resolution, please send a copy to the OOCDR. Following is the timeline for
the 2011-2013 grant process:
By March 25, 2011
April 4, 2011
County Commission adopts a resolution of desire to
participate in the process.
Legal ad published by the County to announce the
application process (sample included). The County and
the OOCDR make RFA packets available to applicants.
OREGON OFFICE FOR COMMUNITY DISPUTE RESOLUTION
1515 Agate Street, 1227 University of Oregon, Eugene OR 97403-1221
T (541) 346-1623 F (541) 346-1564 http://oocdr.uoregon.edu
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May 2, 2011 Applications must be received by 5:00 p.m. at the County
and the OOCDR.
May 23, 2011 OOCDR issues notices of eligibility to applicants and
County.
May 30, 2011 Any appeals from applicants determined ineligible by the
OOCDR must be received by 5:00 pm.
June 10, 2011 County Commission selects grantee(s) and notifies
OOCDR of selection.
June 30, 2011 OOCDR enters into Grant Agreement with the grantee(s).
According to the Administrative Rules, each County Commission needs to
designate a County dispute resolution program coordinator. OOCDR staff
provides technical assistance and advice to this County staff person to make
sure the process runs as smoothly as possible. If you have received this letter
and are not the County's dispute resolution program coordinator, please forward
these materials to the proper person.
The OOCDR encourages collaboration in all phases of the grantee selection
process. In some Counties there will be only one interested and qualified
applicant. However, if your County receives applications from more than one
qualified applicant, we encourage you to have conversations with all applicants to
determine whether there are ways for them to work together to best provide
dispute resolution services in your County.
You may elect to opt out of the selection process if you desire. In that case, the
Dean of the University of Oregon School of Law will assume the county's role in
the process. If this is your choice, please provide me with a written notice to opt
out by March 18, 2011. A sample Opt Out notification form is available upon
request.
Feel free to contact me at 541-346-1623 if you have any questions, or to request
electronic versions of documents.
Sincerely,
Carrie Heltzel, AdministraW
Oregon Office for Community Dispute Resolution
Enclosures
Request for Application (RFA) Packet For 2011-2013 OOCDR Grant Cycle
(includes Sample County Resolution, Sample Legal Ad, and Sample
2011-2013 Grant Agreement)
Community Dispute Resolution Program Administrative Rules