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HomeMy WebLinkAbout2011-04-06 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 6, 2011 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone. Also present were Dave Kanner, County Administrator; Erik Kropp, County Administrator; Darryl Nakahira and Pat Davis, Sheriff’s Office; Joe Stutler, County Forester; Scott Johnson, Health Services; George Kolb and Dan Sherwin, Road Department; and seven other citizens. No representatives of the media were in attendance. Chair Baney opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Approval of the Fiscal Year 2011-12 Proposed Countywide Goals and Objectives. Dave Kanner said that every year the Commissioners engage in a goal setting exercise. The idea is for the Board to set the groundwork with the departments to develop measures to achieve these goals. He thought the Board should approve those goals and objectives in a formal meeting. There is a new goal for Fiscal Year 2011-12 regarding more accessibility and openness, which includes putting meetings on cable and over the internet. Commissioner DeBone said the County has great departments and wonderful group of employees, and there are good things going on. He wants to promote confidence in government and have people aware of where their tax dollars are going. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 1 of 10 Pages Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 2 of 10 Pages Commissioner Unger added that sometimes people are upset at government in general, and at the time, the County may be the one most available. DEBONE: Move approval of the 2011-12 Countywide Goals and Objectives. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 3. Before the Board was the Reading of a Proclamation, Declaring April 10 through 16 The Week of the Young Child in Deschutes County. Holly Remer of High Desert ESD, along with Mara Stephens and Colleen Fox of Healthy Beginnings, came before the Board and explained the proclamation. They said that in Bend alone there were 1,000 babies born last year, and about 400 of those children will not be ready to enter kindergarten when they are old enough. Healthy Beginnings hopes to provide support during these critical times. Even things like a lack of medical or dental care can hold these children back. Chair Baney said that children need to be ready to enter whatever grade, and anything that may hold them back needs to be addressed before then. Ms. Remer read the Proclamation at this time. DEBONE: Move signature. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2011-173, an ATV Grant Program Agreement with the Sheriff’s Office, through the Oregon Parks and Recreation Department. Darryl Nakahira and Pat Davis came before the Board to introduce the item, which is the continuation of a grant that began in 2005. Funding comes from the State, and the Sheriff’s Office matches through providing personnel. UNGER: Move approval. DEBONE: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 3 of 10 Pages VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 5. Before the Board was Consideration of Signature of Order No. 2011-006, Continuing Deschutes County as a Weed Control District. Dan Sherwin and Paul Stell, Chair of the Weed Advisory Board, came before the Board to talk about the item. Mr. Sherwin asked that the Board approve the new weed list. Mr. Stell said there are two additions to the weed list; both are invasive species and need to be controlled. Commissioner Unger said there are challenges getting federal dollars for this program. He asked how this can be accomplished. Mr. Sherwin stated that they put in grant applications on a regular basis for education funds on this issue. He spends much of his time presenting information on the program to groups and citizens. In regard to an upcoming RAC meeting, Commissioner Unger asked for some talking points to share. Mr. Sherwin said that every dollar spent on weed prevention keeps from having to spend up to $27 instead for damage and eradication. Areas need to be restored back to their best shape, and this is work that has to continue. DEBONE: Move approval. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 6. Before the Board was Consideration of Signature of Resolution No. 2011- 028, Initiating the Vacation of a Portion of Stagecoach Lane (near Terrebonne). George Kolb presented the item, which relates to property located on the north end of the County. This vacation is unique because half of it is in Deschutes County and half is in Jefferson County. This is not a road that is needed for any future transportation projects. He said that the Resolution requires an engineer’s report on the vacation, which includes all entities that are affected, such as the utility companies Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 4 of 10 Pages Commissioner Unger asked why this is being vacated. Mr. Kolb stated that the people want to consolidate their property without a road going through it. The property then goes back into the tax rolls. There is a $500 fee charged for a vacation. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 7. Before the Board was Consideration of Signature of Order No. 2011-007, Vacating a Portion of Stagecoach Lane. Mr. Kolb said there is a statement in the Order that says this vacation will become effective at such time as Jefferson County approves the portion in Jefferson County. UNGER: Move signature, subject to approval by Jefferson County. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 8. Before the Board was Consideration of Signature of Document No. 2011-176, an Intergovernmental Agreement between Crook, Jefferson and Deschutes Counties to Form the Central Oregon Health Board as a 190 Organization. Scott Johnson said this and the next item relate to the Central Oregon Health Board. In 2009, with Board oversight and with the help of Administration, the Health and Mental Health Departments were merged. They continued to try to most effectively deliver health services of all kinds. In 2010, the Board met with other governmental entities and private enterprise to try to figure out a way to work together for better effectiveness and cost- efficiency. They hope to provide better care, better health outcomes and more effectively reduce health costs. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 5 of 10 Pages The Boards of Jefferson County and Crook County have adopted this agreement. If Deschutes County does the same, the plan can proceed. At times the three entities will be working together as a single, regional group. Legislation may affect this work in the future, but this type of organization has great potential. Commissioner DeBone asked if this concerns all funding. Mr. Johnson said that this is funding that comes through the State or Federal, but there could be other opportunities for funds, such as grants and foundations. If a coordinated care organization comes together via the State, the County will have a partner ready to contribute. This involves about $100 million a year that comes into the region, with a fraction of that going to Deschutes County. Commissioner Unger said that the State has other ideas but they have not come together yet. This program has made great progress. Commissioner DeBone asked if this affects all citizens. Mr. Johnson replied that this relates to the 225,000 people in the region. Chronic disease, obesity, good nutrition and tobacco use are part of this. It is hoped this can extend across the population as a whole. There are other segments such as mental health, but they are looking at the population in general and its needs. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 9. Before the Board was Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2011-013, Ratifying an Intergovernmental Agreement Establishing the Central Oregon Health Board as an Intergovernmental Entity. Mr. Johnson said that creation of a 190 organization requires an Ordinance be adopted as a companion document, per County Counsel. He said since the work is already underway, and they are working with legislators on this, there is an opportunity to apply for a foundation grant opportunity once the entity is formed. There is a second grant that may help with other expenses. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 6 of 10 Pages UNGER: Move first and second reading of the Ordinance, by title only. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Chair Baney conducted the first and second readings of the Ordinance, by title only. UNGER: Move adoption, by emergency. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 10. Before the Board was Consideration of Second Reading by Title Only, and Adoption of Ordinance No. 2011-011, a Defensible Space Ordinance for Unprotected Lands in Deschutes County. Joe Stutler gave a brief overview of the item. He said that he heard from some concerned citizens about the perception of defensible space and how that affects public lands. It does not apply to riparian areas at all. He said there is a workshop scheduled with some of the governmental agencies to talk about treating specific properties along the rivers. Commissioner Unger asked which areas would apply. Mr. Stutler said it does involved 175,000 acres total, which is significant. These are properties that are not protected by fire agencies or the Oregon Department of Forestry. He added that this has been a seven-year process. The timing at first was not right, but after handling many community fire plans, this with education and enforcement in place, makes this the right time. Chair Baney said that Mr. Stutler is highly respected not only in the area but nationally and beyond. Commissioner Unger pointed out that at a comprehensive plan meeting just the day before a citizen complimented the work the County Forester has done. DEBONE: Move second reading by title only. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 7 of 10 Pages Chair Baney then conducted the second reading of the Ordinance, by title only. DEBONE: Move adoption. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. Chair Baney asked to remove the work session minutes of March 28 and 30 so she can review them. UNGER: Move approval with that change. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Consent Agenda Items 11. Signature of a Letter Accepting the Resignation of Mary Fuller from the Deschutes County Behavioral Health Advisory Board, and Thanking her for her Service 12. Signature of a Letter Accepting the Resignation of Candy Tergesen from the Board of Lazy River Special Road District, and Thanking her for her Service 13. Signature of a Letter Appointing Candace Little (through December 31, 2013) and Dalton Miller Jones (through December 31, 2011) to the Board of Lazy River Special Road District 14. Approval of Minutes: ƒ Work Session of March 28 and 30 ƒ Business Meeting of March 28 and 30 CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 15. Before the Board was Consideration of Signature of a Letter Reappointing William Carson to the Black Butte Ranch County Service District Budget Committee, through June 30, 2013. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 8 of 10 Pages UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT 16. Before the Board was Consideration of Signature of a Letter Correcting the Term of Michael Maier on the Bend Library County Service District Budget Committee, to December 31, 2013. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 17. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $16,467.62. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. CONVENEDAS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $3,313.04. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 6, 2011 Page 9 of 10 Pages DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 19. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $478,748.02. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 20. ADDITIONS TO THE AGENDA Before the Board was Consideration of Chair Signature of a Notice of Intent to Award Contract Letter for the Supplying and Hauling of Crushed, Pre- Coated Rock for Chip Seal for 2011. Mr. Kolb said this contract is done each year to obtain rock for chip seal projects. Two companies bid on this; High Desert Aggregate was the low bidder. It did come in under the estimate as well. Commissioner DeBone asked if they actually get ten years out of a chip seal. Mr. Kolb stated that this depends on the amount of use, the weather, etc. Chip seal is not a structural fix and after two or three chip seals, the surface needs to be replaced. UNGER: Move Chair signature. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes.