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HomeMy WebLinkAbout2011-04-27 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, April 27, 2011 Page 2 of 7 Pages Dave Kanner said that it is a complaint-driven process, so it is possible that not much would have been done if no one complained. The County does not run around looking for violations. However, the neighbors know the property owner and have had issues in the past. If called, the Sheriff has to respond to every complaint. 2. Before the Board was Consideration of the Reading and Adoption of a Proclamation Declaring May 5, 2011 as Central Oregon Volunteer Appreciation Day 2011 – “A Volunteer Fiesta”. Sarah Smith, Lin Gardner came before the Board. The event is being held at the Bend Senior Center this year. Ms. Smith noted that their group had to obtain insurance coverage and other things to be able hold their event. She gave an overview of the upcoming event, which should have 250 guests participating. Lin Gardner explained how the volunteers are selected, based on categories: 18 years or younger, adults age 19-54 and age 55+. There was a sizeable list of 32 nominees who do a lot of good things for the community. Ms. Smith said that some of the selections were very closely tied. Chair Baney read the proclamation at this time. Ms. Smith asked that Chair Baney handle some opening remarks at the event, and that Commissioner DeBone read the Proclamation there. UNGER: Move adoption of the Proclamation. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 3. Before the Board was Consideration of Signature of Document No. 2011- 054, a Services Agreement for the Jail Inmate Telephone and Recording System. Darryl Nakahira, Lt. Tracy Jones and Jennifer Lawrence of the Sheriff’s Office came before the Board. Mr. Nakahira gave a brief overview of the item. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 27, 2011 Page 3 of 7 Pages He said that a primary concern of the selection committee is the number of features that help the inmates and their families, as well as how much revenue that will be generated for the Sheriff’s Office. Another feature allows for families to put money into inmate accounts, making it easier to oversee. Commissioner Unger asked how the financial challenges to the inmates are handled. Mr. Nakahira stated that this follows industry standards. They can also send letters or have visitors if they do not want to make phone calls. Calls to their attorneys are not a part of this, and an inmate can make a free call to anyone after initial booking. This company had the lowest cost to the inmates as well. DEBONE: Move signature of the document. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Chair Signature of Document No. 2011-198, a Notice of Intent to Award Contract for the Household and Conditionally Exempt Generator Hazardous Waste Management Program. Chad Centola gave a brief explanation of the item. Two proposals were received from the only vendors qualified to do this kind of work. Clean Harbors had the lowest cost attached. Commissioner DeBone asked what products or materials it covers. Mr. Centola said it is mostly household hazardous waste such as batteries, cleaners, garden products and similar items. Mr. Kanner said that it is basically anything that is marked dangerous, hazardous, flammable, etc. including most empty containers. UNGER: Move Chair signature of the Notice of Intent. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 27, 2011 Page 4 of 7 Pages 5. Before the Board was Consideration of Chair Signature of Document No. 2011-217, FHWA Agency Agreement for the Cascade Lakes Highway Preservation Project. Tom Blust gave a brief explanation of the Forest Highways Program, including maintenance of those highways. A grant was received for work on the Cascade Lakes Highway. The project would have to be done by the County anyway, so this helps greatly by covering about $600,000 of the $1 million cost. Commissioner Unger asked if there are opportunities to work with Klamath County on the areas that go into that county. Mr. Blust said a portion of their road had been rebuilt in recent years and he did not think they were at a point to request funding for maintenance. The Federal agency will look at the roads as a whole. DEBONE: Move signature of the document. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 6. Before the Board was Consideration of Signature of Resolution No. 2011- 030, Adopting Bylaws for the Deschutes County Public Safety Coordinating Council. Ken Hales gave a brief overview of the item. Chair Baney stated that this helps to clarify things, and she appreciates Mr. Hale’s leadership and efforts. DEBONE: Move signature of the document. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval with the exception of the minutes of the last two Comprehensive Plan hearings. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 27, 2011 Page 5 of 7 Pages VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Consent Agenda Items 7. Signature of Order No. 2011-010, Accepting the Petition and Setting a Date for a Public Hearing regarding an Annexation into Deschutes County Rural Fire Protection District #2 8. Signature of Resolution No. 2011-031, the Annual Assessment and Taxation Grant 9. Approval of County Administrator’s Signature of Document No. 2011-171, a Lease Amendment with the Bethlehem Inn 10. Signature of Document No. 2011-172, a Lease Agreement with Central Oregon Veterans Outreach 11. Approval of Minutes: ƒ Work Session of March 28 and 30, and April 4, 6 and 13 ƒ Business Meeting of April 4 and 6 ƒ Comprehensive Plan Hearings of March 29, March 31 and April 5 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (three weeks) in the Amount of $71,624.40. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District (three weeks) in the amount of $49,957.38. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 27, 2011 Page 6 of 7 Pages UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. RECONVENEDAS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County (three weeks) in the Amount of $2,039,006.80. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 15. ADDITIONS TO THE AGENDA Before the Board was Consideration of Signature of Resolution No. 2011- 035, Transferring Appropriations in the General Fund. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Being no further discussion or items to come before the Board, the meeting adjourned at 10:40 a.m.