HomeMy WebLinkAboutRes 045 - Transfer Appropr - IT ReserveDeschutes County l3oard of Commissioners
1300 NW Wall St., Suite 200, Bend. OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - y ww.deschutes.ora
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 25, 2011
Please .see directions for completing this document on the next page.
DATE: May 10. 2011
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #201 1-045. transfer of appropriation in the 1T Reserve Fund.
PUHLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-045. Three County Departments (District Attorney, Justice Court &
Behavioral Wealth) and the Deschutes County 911 County Service District will each he converting to
new software for use in their respective operations. It is necessary to acquire new computer hardware,
and the related required software. for these applications and it has been determined that it will be more
economical to run each application on shared hardware. The original FY 2011 budget included
appropriation in each of the user departments/funds, instead of the 11 Reserve Fund. "Therefore, a
transfer of appropriation to the Materials & Service category is necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from the Reserve for Capital Expenditures to Materials & Service for
570,000.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2011-045.
ATTENDANCE: Marty Wynne
DISTRIBU`T'ION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Joe Sadonv. Information Technology 388-6530
REVIEWED
LEGAL. COUNSEL
For Recording Stamp Only
BEFORE TILE BOARD OF COUNTY COMMISSIONERS OF DES('l HUT S CO1 NTY. OREGON
A Resolution Transferring 1 Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-045
Deschutes County Budget and Directing Entries
VVIIFR1.AS. attached is an e-mail from the Information Technology Department requesting a
transfer of appropriations. and
WHEREAS it is necessary to transfer appropriations within the Deschutes Countv Budget to
accommodate the request: now therefore.
B1'. IT RESOLVED BY THE BOARD OF C0[_IN"TY COMMISSIONERS OF DISCI IUT1]S
COUNTY. OREGON. as follows:
Section 1. hhat the fo1lovying transfers of appropriations be made:
FROM: 661-0900-521.98-51 Deschutes County 1'I' Reserve Fund.
Reserve for Future Expenditures S 70.000
TO: 661-0900-419.50-70 Deschutes Countv 11 Reserve Fund.
Software Licenses S 70.00)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of May. 2011.
BOARD Or COI IN l Y COMMISSIONI.RS OF
DESCI IU ITS COUNTY. OREGON
TAMMY BANFY. Chair
AlTES E: AN 11 IONY DEBONED,. Vice -Chair
Recording Secretary ALAN UNGER. Commissioner
P�(,f IOI 1-I0 uHH 11()\ \() 201I -U 2 II)
Lacy Nichols
From: Kevin Furlong
Sent: Wednesday, April 20, 2011 10:39 AM
To: Jeanine Faria, Marty Wynne, Lacy Nichols
Cc: Joe Sadony
Subject: RE: 661 Appropriation Transfer
Attachments: Fund 661 Appropriation Transfer - 2nd(M+S).xls
Now that we have all the actual vendor pricing for sure, I have recomputed the total value of the vouchers to be paid.
Fund 661 will need an appropriation transfer in the category of materials & service in the amount of $70,000 as
indicated in the attached transfer request.
In case anybody is keeping track, we are showing a small savings from the anticipated total cost.
Please let me know if there are additional questions to be answered. Thank you,
Kevin Furlong
Technology Division Manager
Information Technology Department
Deschutes County
Ph: 541-388-6529
kevin furlong@lco.deschutes.or.us
1
A transfer of appropriation is required for the following reason and will be used for the following purpose.
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