HomeMy WebLinkAboutRes 046 - Transfer Appropr - Sheriffs OfficeDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200. Bend. OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 25, 2011
Please see directions for completing this document on the next page.
DATE: May 1 1. 201 1
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution /12011-046, transfer of appropriation in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-046. transfer of appropriation in the Sheriff's Office Fund. Actual
expenditures are projected to exceed the amounts originally appropriated in the Capital Outlay,
Personnel and Materials & Service budgetary categories for the following unanticipated expenditures:
employeeretirement buyout, legal expenses for U.S. Supreme Court Case, telephone upgrade, final
costs for the remodel of the 2"`i floor of the Sheriff's Office. Radio Migration Study and radios through
the Homeland Security Grant, purchase of a Tactical Team vehicle, expenses for the Rickard Road
Animal Rescue Facility, Special Services expenses exceeded budgeted amount, purchase of two AfV's
for Off -Road Vehicle Patrol (will be reimbursed by State Parks & Recreation). Due to these factors.
appropriation transfers are necessary.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay. Personnel and Materials & Service in
several departments for 5358,200 is required.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution ±/2011-046.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton. Sheriffs Office 317-3118
Jim Ross. Sheriffs Office 322-4819
REV'I[WED
LEGni. COUNSFII
For Recording Stamp Only
13EFORE THE BOARD OF COUNTY COMMISSIONERS OF DLSC1ll ;TES CO1'MN, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-201 1 RES011-HON NO. 201 1-046
Deschutes Countv Budget and Directing Entries
WHEREAS. attached is an e-mail from the Sheriffs Office requesting a transfer of
appropriations. and
\V1111REAS it is nccessary to transfer appropriations vwithin the Deschutes Countv Budtaet tai
accommodate the request: now therefore.
136 IT RESOLVED BY LI -IF BOARD 01: COUNTY COMMISSIONERS Of DLSC11[. I1:S
COl1N1 Y. OREGON. as follows:
Section 1. 'l hat the following transfers of appropriations be made:
FROM: 25:5-4500-501.97-01 Deschutes Countv Sheriffs Office.
Non-Departmcntul. Contingcncv S 358.200
1 0:
")55-1700-4")1.18-7 Deschutes Countv Sheriffs Office.
rime Management S 25.000
'10: 255-1700-421.34-14 Deschutes Countv Sheriffs Office,
Technical Services, Legal Research S 15.000
TO: 255-1700-421.66-70 Deschutes Countv Sheriff`s Office.
Computers & Peripherals S 15.000
TO: 255-1700-421.92-10 Deschutes Countv Sheriffs Office.
Capital Outlay. Building Remodel S 12,000
TO: ")55-7900-411.34-5") Deschutes Countv- Sheriff`s Office.
Automotive. Consulting 1.cc S 150_ )00
TO: 255-2900-421.66-50 Deschutes Countv Sheriffs Office,
Automotive. Minor Fools & Equipment S 35.000
TO: ''''55-2900-4")1.94-22 Deschutes Countv Sheriffs Office.
Automotive. Automobiles & Sl CVs S 15.000
TO: 255-3400-421.61-03 Deschutes Countv Sheriffs Office.
Patrol. Animal Control Supplies S 35.000
I' \(,1 I(il Klsuii iiu NO 2.nll-0-l011,.—, II1
10:
10:
255-4100-421.18-72 Deschutes Countv Sheriff's Office,
Special Services, Time Management
255-4100-421.18-76 Deschutes County Sheriffs Office.
Special Services. Overtime
'-'55-4100-4-)1.94-23 Deschutes County Sheriffs Office.
Special Services, Off -Road vehicles
20.000
20,000
16.200
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
13uchi,e1 document to show the above appropriations.
DAT1i1) this th day of May. -)011.
BOARD OF COUNTY COMMISSIONERS 01:
DI SCI II IlIS COUNTY. OR1IGON
TAMMY BANLY. Chair
ATTEST: ES"I : ATI TONY DI IIONF. Vice -Chair
Recording Secrctar% ALAN 1;N(;11.R. Commissioner
�.�,� �O1- 2-F; u 2()I -o-4() 0
Lacy Nichols
From: James Ross
Sent: Tuesday, April 19, 2011 3:06 PM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Feria: Larry Blanton; Lois Brice
Subject: Appropriation Transfer
Attachments: Appropriation transfer request year end est #1.xls
Follow Up Flag:
Flag Status:
Marty
Follow up
Flagged
The attached Appropriation Transfer is for some unplanned expenses due to grants received, unplanned emergency
requirements and higher than planned expenses. Thank you for processing this request.
Jim Ross
Business Manager
Deschutes County Sheriffs Office
541 322-4819
1
Sheriffs Office
0
O
E
-7
Revised
Budget
J 65,000
15,000
21,000
488000
150.000
43,000
15,000
45,000
20.000
50,000
O
0
N
co -
4745,107
5,673,307
A transfer of appropriation is required for the following reason and will be used for the following purpose:
1. Unplanned employee retirement buyout
2 Unplanned legal expenses for U.S. Supreme Court case
3 Unplanned H/W for telephone upgrade
4 Final costs for 2nd floor renovation
5. Homeland Security Grant - Radio Migration Study
6. Homeland Security Grant - Radios
7 Unplanned Tactical Team vehicle
8. Rickhard Road Animal Rescue Facility
9/10 Special Services higher than planned expenses
11 Purchase two ATV's for Off -Road Vehicle Patrol. Cost will be reimbursed by State Parks & Recreation Dept.
12 From Contingency to fund the above items
E
O
LL
O
25.000
15.000 1
15,000
12,00C11
150.000
35,000
15 000
35,000
20 000
20,000
O
0
N
co
-358 200]
O
Current
Budgeted
Amount
` 40000
'
O
O
0
CO
476,000
8,000
co,
O
O
O
'
30,000
5,103,307
5,673,307
(Element -Object, e.g. Time Mgmt,
Temp Help_ Computer Hardware)
Time Management
Legal Research
Computers & Peripherals
(Building Remodel
a)
C
7
0
O
0
Minor Tools & Equipment
!Automobiles and SUV's
Animal Control Supplies J
(Time Management
Overtime
,Off -Road Vehicles _ j
Contingency
TOTAL
(Pers M&S Cap
Out Contingency)
N
Q)
CL
U)
06
M&S
y0
'd
co
C0
co
c'a
M&S
Capital
M&S
Pers
Pers
[0
.Q.
0
C)
Contingency
(HTE 14 digit code)
255-1700-421.18-72
255-1700-421.34.14
255-1700-421:66-70
255-1700-421.92.10
255-2900-421.34-52
255-2900-421.66-50
255-2900-421.94-22
255-3400-421:61.03
255-4100-421,18-72
255-4100-421 18-76
255-4100-421.94-23
255-4500-501 97-01
�-03(0
-1-
ri
fl-(00)CJ
v -
Sheriffs Office
0
O
E
-7