HomeMy WebLinkAboutRes 050 - Transfer Appropr - Gen Fund - ClerkDeschutes County Board of Commissioners
1300 NW Wall St.. Suite 200. Bend. OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.dcschutes.oN,
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 25, 2011
Please see directions for completing this document on the next page.
DATE: May 13. 2011
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution 02011-050. transfer of appropriation in the Deschutes
County General Fund/Clerk's Office.
PUBLIC BEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2011-050. Due to an unanticipated expenditure for a compressor, an
appropriation transfer from Materials & Service to Capital Outlay is necessary. Funding For this
expenditure will be provided by the State.
FISCAL IMPLICATIONS:
A transfer of appropriation from Materials & Service to Capital Outlay for 5 10.000 is required. this
appropriation has no impact to the resources in the General Fund.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution 42011-050.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne. Finance Department 388-6559
Nancy Blankenship. County Clerk 388-6544
RFVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHU I ES COUNTY. OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2010-2011 * RESOLUTION NO. 2011-050
Deschutes County Budget and Directing Entries
WW'HEREAS. attached is an e-mail from the County Clerk requesting a transfer of
appropriations. and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTIES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-0500-415.61-61 Deschutes County Clerk/Flections.
Postaue/Freitu.ht Out
10: 001-0500-415.94-60 Deschutes County Clerk/Elections.
Office Machines & Equipment
5 10.000
5 10.000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of May. 2011.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY. OREGON
TAMMY BANFY. Chair
ATTEST: ANTHONY DFBONF. Vice -Chair
Recording Secretary ALAN UNGER. Commissioner
1) v -A I 01 I -R[ Sul (IC�� yt� 2011-050 1 11
Lac v Nichols
From: Nancy Blankenship
Sent: Wednesday, May 11, 2011 1:50 PM
To: Marty Wynne
Cc: Lacy Nichols
Subject: FW: Appropriation Transfer Request
Attachments: Fund 001 Dept 05 Appropriation Transfer.xls
Hello Marty,
I am requesting the Finance Department prepare a resolution authorizing the appropriation transfer as outlined on the
attach the Excel file.
Nancy Blankenship
Deschutes County Clerk
1300 NW Wall St, Ste 202
Bend OR 97701
541-388-6544
"Enhancing the lives of citizens by delivering quality services in a cost-effective manner."
"DISCLOSURE NOTICE: Messages to and from this E-mail address may be subject to Oregon Public Records Law. The
information contained herein does not constitute legal advise. Information provided herein should be verified with
receiver's own legal counsel."
1
A transfer of appropriation is required for the following reason and will be used for the following purpose:
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General Fund
Clerk's Office
Revised
Budget
70,000
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Description
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Office Machines & Equipment
Category
(Pers, M&S, Cap Out,
Contingency)
Materials & Services
Capital Outlay
Line Number
(HTE 14 digit code)
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A transfer of appropriation is required for the following reason and will be used for the following purpose:
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General Fund
Clerk's Office
DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure: Compressor
2. Department Clerk's Office
3. Budgeted Amount
Less: Prior Expenditures
Remaining Budget
S -0 -
Expenditure Amount:
4. Charge to: _001 0500_ 415_ _94-60
Fund Dept Dic BAS Elem Obi Project
5. Bids Received: Written Oral None
Bid Detail: Name of Firm Amount Comments
*Reason BidssNot Requested: tm,oknIZGOyGi/2JL . due 7 Ski fledu,Ls
arC/ZQOG _e_orL47+86,i✓
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6. Initial Purchase X Replacement
Replacement Information:
Replaced Asset Description
Justification for Replacement
Replaced Asset Number Make
Year of Purchase Model #
Original Cost Serial #
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2).
1. Source of appropriation if not budgeted or in excess of budget (no appropriation transfer
required) :
2. Appropriation transfer to Capital Outlay is necessary.
Request for an appropriation transfer must be attached to COEAF
Request for appropriation transfer from M & S Category to Capital Outlay Category will be made.
See Attached
B. Item not as described in budget
REASON:
C. EMERGENCY PURCHASE - Item purchased prior to COEAF approval
REASON:
Department Head
Finance Department Review
Date 4 -/% J®//
Date
County Administrator Approval 1 - Date
County Commissioner Approval
(Hover 525,000)
Subtnit fonn to the Finance Department for review and approval.
Date