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HomeMy WebLinkAbout2011-06-01 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 1, 2011 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone. Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy County Administrator; Capt. Tim Edwards, Sheriff’s Office; Judith Ure, Administration; Chris Edelston and Jeanine Faria, Finance; Hillary Saraceno, Children & Families Commission; and approximately 14 other citizens. No representatives of the media were in attendance. Chair Baney opened the meeting at 10:03 a.m. 1. Before the Board was Citizen Input. Citizen Paul Andrews, Director of Special Programs for High Desert Educational Service District, said they want to make sure a program is continued, specifically First Steps to Success, for K through grade 2. He stated that it is evidence based, and it has been shown that at-risk children can learn the skills to succeed through this program. They missed the deadline for getting an application in for a community grant. He asked if there is any way to correct this and not have the program eliminated. The program costs about $60,000 a year, financed through a partnership with the County, the ESD and the School Districts. To get access to funds, they have to show a match from the Districts. There was a miscommunication and he wants to find out if this can be corrected. Hillary Saraceno and a representative of the School District are present as well to emphasize the importance of the program. Commissioner Unger asked what the amount needed from the County is. Mr. Andrews said it is about $22,000. The CFC grant was received in the amount of $16,000 and the Districts granted $20,000. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 1 of 12 Pages Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 2 of 12 Pages Chair Baney said she knows the program well, understands it is evidence based and understands the value. However, she has had concerns about the sustainability of funding and requested diversification of funding streams. The Children & Families Commission is in essence an arm of the County as well. Therefore, the funds are mostly from one public source. Any program needs to diversify funding and have community ownership to survive. Gone are the days of depending on public funding. There are other programs that did not make the deadline. As much as she likes the program and the outcomes, it gets to equity and making sure there is fairness and consistency. She cannot do this without more consideration. Her opinion is not based on the program or outcomes, and she knows there is a lot of bang for the buck. But there has to be a diversification of funds. The fact that the County can invest funding into the community is a blessing and not a given. This is determined on an annual basis, and one day there may not be any. No program should depend on just this. Commissioner Unger said there was some discussion about this program, and they were surprised when there was no application submitted. He asked who is affected and whether the children lose because the process was not followed. He would like to have a longer discussion and figure out if something can be done. It is a problem and he does not want to give an answer today, but wants to give it more thought. Commissioner DeBone stated that he would like to have a greater discussion on this issue as well. Dave Kanner said they could discuss it at an upcoming work session, probably in mid-June. Steve Swisher stated that he is not speaking as a school representative but as a citizen. Each district has a significant component that the schools districts put into this program through staff time and school funds. He would like to have the Board think about this as juvenile crime prevention. The teachers can highly accurately predict who will drop out from high school by the time the children are in the 1st or 2nd grade. This type of prevention is very important, and intervention at an early age is essential. Governments in general have an investment that should be made with a great return in the investment, and this one has an outcome of $13 to $17 for every dollar invested. Research shows this is effective. He hopes it will be thought of as not just an early childhood education program, but as crime prevention and having a long-term societal impact. He asked the Board consider these factors. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 3 of 12 Pages Hillary Saraceno stated that she knows a lot about the outcomes and good results. It is one of three early intervention programs. There used to be 16 but now there are only three. This is a big concern. Also, every other program that was getting funding has been rolled into other departments, so those programs have to compete for funding against everyone else. This makes it that much more risky for the program. Other incarceration diversion programs are not being asked to diversify funding. Chair Baney said there are so many deserving programs and it is a slippery slope to favor just some of them. Ms. Saraceno said they continue to support this one. The community grants have been awarded, so this would have to be handled outside of that program. Chair Baney underscored that they have been partners for 15 years and she does support their work. 2. Before the Board was Consideration of Chair Signature of Document No. 2011-307, a Letter Advising the Oregon Office for Community Dispute Resolution of the Selection of Central Oregon Mediation as Grantee for Funding. Judith Ure gave a brief overview of the item. The University of Oregon School of Law makes direct grants to the grantees. The County is a partner in the selection, but the contract will be between the University and Central Oregon Mediation. They provide services in all three counties, and predict they will serve about 1,500 people and around 300 cases in this coming year. UNGER: Move signature. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 3. Before the Board was Consideration of Signature of Resolution No. 2011- 053, Replacing Resolution No. 2010-009 in regard to a Skyliners Road Event Fee. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 4 of 12 Pages Erik Kropp provided information on the history of this fee. It was created in recognition of the impact events have on the local residents. Specific events and hosts were listed in the original Resolution. A different organizer other than Mt. Bachelor Duel in the Desert wishes to host the event, so this Resolution would eliminate the specific host. Commissioner Unger suggested that perhaps not every event should be specifically identified. Commissioner DeBone stated that this is a short-term fix anyway, since eventually Skyliners Road will be improved. Mr. Kropp said that there is a June 13 public meeting, with the Federal Highway Administration hosting it, to discuss the future of the road. DEBONE: Move approval. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 4. Before the Board was Consideration of Board Signature of Document No. 2011-272, a License with Redmond Area Park & Recreation District regarding Development of a Natural Trail System on County-Owned Land. Dave Kanner explained that there is a proposal for a pedestrian/bicycle trail system on 1,800 acres of County land located just east of Redmond. There are some de facto trails there already, but the Park District would like to put in a gated area for parking, install kiosks and trail markers, and develop a better trail system. The Board of Commissioners gave a verbal approval at a recent meeting with the Redmond City Council, so work parties are already planned. County Counsel said that a revocable license is preferable, which gives the Park District permission but does not surrender any property rights. The property will develop someday, and a license makes it easier to do so at some point. They will develop a separate trail system specifically for off-road vehicles. There are some areas already leased out or in other uses that would be excluded from this. Commissioner Unger said that he lived near there and knows it gets a lot of use. Some of it is legal and some of it is not. He supports this proposal, but has some concerns about potential conflicts between different types of users. He voiced concern that there would be an impact on law enforcement. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 5 of 12 Pages Mr. Kanner stated this was discussed and he thinks most of it is a matter of public education. Shooting cannot be banned on public lands in Oregon. The way to handle this is through education, and signage may help. There is a large expanse of BLM land immediately east of the County land, and a lot of people go out there to shoot and recreate as well. Commissioner Unger added that he wants to support trails on public lands as proposed by Senator Wyden. There could be opportunities to connect with other trails. The more people there are, the less there will be issues with illegal dumping. Commissioner DeBone voiced concerns about it being open-ended. Mr. Kanner explained that as a license, it can be revoked at will. UNGER: Move signature. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 5. Before the Board was a Public Hearing on the Fiscal Year 2011-12 Fee Schedule for Deschutes County. Chair Baney opened the hearing. Christina Edelston and Jeanine Faria came before the Board and gave a brief overview of the fee schedule. Two items were not finalized after budget discussions. The LUBA remand fee of $3,000 was left unresolved, and a Health Department fee was not yet set, for IV infusion during an O.B. visit, which is now proposed to be the actual cost of service. There were a few changes reflected in the final proposed document. Commissioner Unger said that he is supportive of the $3,000 LUBA remand fee, which will help to recover costs. Commissioner DeBone agreed. Chair Baney stated that she is not supportive and feels that just because they can’t capture this at the beginning, they should not try to capture it at the end. Anyone can appeal, and this makes it onerous on the applicant. The Commissioners were supportive of the Health Department fee. No other testimony was offered, so the hearing was closed. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 6 of 12 Pages Before the Board was Consideration of Approval of the Consent Agenda. Chair Baney asked to remove the minutes of the May 25 work session and business meeting. UNGER: Move approval. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Consent Agenda Items 6. Board Signature of Document No. 2011-212, a Lease Agreement with CASA of Central Oregon regarding Space in the Mike Maier Building 7. Board Signature of Document No. 2011-213, a Lease Agreement with the State Board of Higher Education regarding Space in the Juvenile Community Justice Building 8. Board Signature of Document No. 2011-221, a License Agreement with Anderson Legal Grounds, LLC regarding Space for Food & Beverage Services in the Justice Building 9. Signature of Letters Reappointing Christen Brown and Todd Turner to the Deschutes County Planning Commission, through June 30, 2015 10. Approval of Minutes: ƒ Business Meetings of May 11, 23 and 25 ƒ Work Sessions of May 11, 23 and 25 CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Signature of Document No. 2011- 256, the Annual Renewal of an Intergovernmental Agreement with the Black Butte Ranch County Service District’s Police Department regarding the Use of the Sheriff’s Office Radio Communications System. Capt. Tim Edwards provided a brief overview of the item. The cost is based on a per radio unit fee, which has gone up to $664 per unit per year. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 7 of 12 Pages UNGER: Move signature. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 12. Before the Board was a Public Hearing on the Fiscal Year 2011-12 Fee Schedule for the Black Butte Ranch County Service District. Chair Baney opened the public hearing. Ms. Edelston said that there were no changes from the previous fiscal year. Being no further discussion, the hearing was closed. CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 13. Before the Board was Consideration of Signature of Document No. 2011- 261, the Annual Renewal of an Intergovernmental Agreement with the Sunriver Service District’s Police Department regarding the Use of the Sheriff’s Office Radio Communications System. Capt. Edwards said the cost is a little more than the agreement with Black Butte Ranch, but they have more radios. UNGER: Move signature. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 14. Before the Board was a Public Hearing on the Fiscal Year 20011-12 Fee Schedule for the Sunriver Service District. Chair Baney opened the public hearing. Ms. Edelston said that nothing had changed since the budget meetings. Being no further discussion, the hearing was closed. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 8 of 12 Pages CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY LAW ENFORCEMENT DISTRICT #1 15. Before the Board was a Public Hearing on the Fiscal Year 2011-12 Fee Schedule for Deschutes County Law Enforcement District #1. Chair Baney opened the public hearing. Ms. Edelston stated that any changes were discussed at the budget meetings. Being no further discussion, the hearing was closed. CONVENED AS THE GOVERNING BODY OF DESCHUTES COUNTY LAW ENFORCEMENT DISTRICT #2 16. Before the Board was a Public Hearing on the Fiscal Year Fee 2011-12 Fee Schedule for Deschutes County Law Enforcement District #2. Chair Baney opened the public hearing. Ms. Edelston said there were some fee changes, but these were discussed at the budget meeting. Being no further discussion, the hearing was closed. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 17. Before the Board was a Public Hearing on the Fiscal Year 2011-12 Fee Schedule for the 911 County Service District. Chair Baney opened the public hearing. Ms. Edelston said that there were no changes from the previous fiscal year. Being no further discussion, the hearing was closed. 18. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $7,394.83. UNGER: Move approval, subject to review. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 9 of 12 Pages CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 19. Before the Board was a Public Hearing on the Fiscal Year 2011-12 Fee Schedule for the Extension/4-H County Service District. Chair Baney opened the public hearing. Ms. Edelston advised that there was one minor change, a reduction, but they have just two fees on their schedule. Being no further discussion, the hearing was closed. 20. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $11,043.84. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 21. Before the Board was Consideration of Approval of Accounts Payable Vouchers for Deschutes County in the Amount of $407,684.21. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. 22. ADDITIONS TO THE AGENDA UNGER: Move approval of letter of support for ODOT seeking funding for Cascade Lakes Highway road improvements. DEBONE: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 10 of 12 Pages VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. _________________________________ Cody Hodges, a Political Science instructor at COCC, thanked the Board for having them at the meeting. He said they are fortunate to have Commissioner Baney as Chair. She was a guest speaker at his class recently. It is important to get young people engaged. One of the students said that a family she lives with rents the BLM land east of Redmond. Shooting is a big problem for them and it causes calves to run through fences, and causes other damage. The trail idea is a good use of the land so that people will be less inclined to dump trash. People shooting around people is an important issue, but pushing them further out is hard for the users of the BLM land. The National Guard also uses some of the land. Commissioner Unger said that working with the BLM is important. It is hard to manage peoples’ expectation when they want to do different things. The County looked at property east of this in Crook County for the gun club to use, but there were concerns of neighbors there, which resulted in a lack of support from the Crook County. The BLM is also concerned about environmental issues relating to lead in bullets. Another citizen suggested that since there is such a wide range of uses, perhaps a better gating process could be developed, with an advisory board setting the uses of the land. He is aware of the grazing issues and the other uses. Some of the uses are limited by the availability of irrigation, but some resources are being damaged by those who don’t respect the land and the rights of other users. The entrances need to be developed so that everyone knows about the other uses. Ranchers have asked people to leave when they were tearing up the land. Commissioner DeBone stated that this is going from an area on the map to an area that will be better managed, so this is helpful. Commissioner Unger agreed that this will be developed into some urban use in the future. It is important to protect the land but to allow multi-uses. David Toney commented that he is an avid shooter and wants to practice in places that are safe for others. Simple signage is important so that everyone knows what to expect. Minutes of Board of Commissioners’ Business Meeting Wednesday, June 1, 2011 Page 11 of 12 Pages Commissioner Unger said this is an opportunity to put some restrictions on County-owned land. Mr. Kanner said that the County cannot restrict shooting on public lands if they are not urban. One exception is no-shooting zones that are developed along the river. Otherwise the County has no say in this issue. There is a problem with shooting on the DSL land south of the Fairgrounds and near the Airport as well. Mr. Toney said that he does not feel restrictions are a necessity, but if people are aware of the issue they may choose to go elsewhere. Commissioner Unger suggested that perhaps safe areas can be developed and promoted for different activities. Chair Baney thanked the group for their comments, which provide a wide perspective. She suggested that Park & Recreation be contacted so they will know these concerns. Corey Miller asked whether the County is impacted by budget issues at the State and Federal level. Chair Baney stated that a lot of funding comes through other governmental agencies, so it is a serious concern. People can fall through the cracks and this impacts local health programs, law enforcement and the jail. Commissioner Unger said that the County provides a lot of services that are mandated by the State or Federal agencies. Some federal laws can have indirect impacts as well. The states and counties are quite different and their tax structures and fees vary. It is a challenge to make the federal government aware of the impacts of the actions they take. Commissioner Unger stated that, for instance, road construction projects might get just $15 million out of a $100 million budget for that kind of work. Commissioner DeBone talked about the relationships between the different agencies and keeping communications open so that priorities are known. It is important for legislators to know what is important to the region. Commissioner DeBone brought up the seat belt fine and class. The class cost $25 previously but now is $35 to cover the cost of service. Another change was the cost of a color copy from 8 cents to 6 cents. This is what the budget document reflects. Developing the fee schedule is time-consuming because it gets down to the very basics. Mr. Hodges stated that he appreciated hearing about medical coverage issues. He asked if the tri-county agreement for medical services is going to happen.