HomeMy WebLinkAboutCDD Accomplishments
Deschutes County
Community Development Department
Accomplishments – Year 2010
The Community Development Department mission is to facilitate orderly
growth and development in the Deschutes County community through
coordinated programs of Planning, Environmental Soils, Building Safety,
Code Enforcement, education, and service to the public.
♦ Coordinated Services and Administration
♦ Code Enforcement
♦ Geographic Information Systems (GIS)
♦ Building Safety
♦ Environmental Soils
♦ Planning
COORDINATED SERVICES AND ADMINISTRATION
The Community Development Department (CDD) operations are managed by Tom
Anderson, Director. This includes satellite offices in Redmond and La Pine as well as
the main office in Bend. The Administrative Supervisor for Coordinated Services
oversees 5 Permit Technicians who serve customers, handle phone calls and process
related paperwork in support of each division. In addition, CDD has a part-time
Management Analyst and one Administrative Secretary who provides support to all
divisions.
CUSTOMER SERVICE
Customer visits decreased by 27% from 11,162 in 2009 to 8,196 in 2010.
The overall average customer service rating from 2010 customer service surveys was
4.76 (on a scale of 5). We are very proud of this achievement as it occurred in a year in
which the ability to maintain historical service levels has been adversely affected by
ongoing staffing reductions that were necessary due to decreased work volume and
revenue. Of concern however, is a second year in which the number of surveys
returned was very low. A goal in FY 2011-12 will be to examine ways to increase that
number.
Customer Service Questionnaire Statistics
# Returned Efficiency Courtesy Knowledge Handouts
Processing
Time
Service
Compared
to
Elsewhere
Overall
Service
Yearly
Average
July - December 1996
45 4.37 4.75 4.44 4.19 3.81 4.44 4.49 4.36
Calendar Year 1997
155 4.50 4.72 4.48 4.21 3.91 4.21 4.44 4.35
Calendar Year 1998
121 4.58 4.78 4.59 4.02 3.73 4.07 4.29 4.29
Calendar Year 1999
107 4.58 4.65 4.60 4.23 4.17 4.53 4.53 4.47
Calendar Year 2000
78 4.63 4.68 4.59 4.24 4.10 4.39 4.47 4.44
Calendar Year 2001
80 4.80 4.90 4.81 4.47 4.47 4.85 4.78 4.73
Calendar Year 2002
82 4.62 4.79 4.70 4.58 4.39 4.71 4.49 4.61
Community Development Department Page 2 of 23
Accomplishments 2010 May 16, 2011
Customer Service Questionnaire Statistics
# Returned Efficiency Courtesy Knowledge Handouts
Processing
Time
Service
Compared
to
Elsewhere
Overall
Service
Yearly
Average
Calendar Year 2003
76 4.62 4.81 4.53 4.38 4.36 4.62 4.73 4.58
Calendar Year 2004
46 4.81 4.94 4.74 4.61 4.61 4.84 4.79 4.76
Calendar Year 2005
55 4.86 4.94 4.71 4.52 4.49 4.92 4.80 4.75
Calendar Year 2006
54 4.31 4.66 4.45 4.51 3.83 4.41 4.40 4.37
Calendar Year 2007
52 4.83 4.85 4.85 4.71 4.60 4.90 4.81 4.79
Calendar Year 2008
41 4.61 4.75 4.70 4.51 4.51 4.62 4.57 4.61
Calendar Year 2009
17
5.00
5.00
5.00
4.67
4.56
5.00
4.93
4.88
Community Development Department Page 3 of 23
Accomplishments 2010 May 16, 2011
1. The increased availability of information on the CDD Web site and improved
informational brochures helped to keep customer wait times to a minimum. The
average customer waiting time in 2010 was 3 minutes, compared to 4 minutes in
2009. However, customer visits in 2010 have decreased from 2009. The
decrease in volume of customers can be attributed to continued low levels of
land development in the county.
2. The goal of issuing permits online was reached in November 2008. Originally,
the permits available for purchase included electrical, plumbing and mechanical
permits. We added the ability to apply for septic repair permits in 2009. A third
party contractor administers credit card payments online and we developed a
user friendly web application for licensed contractors, septic installers and for
licensed facility renewals to improve the payment process.
3. The Redmond satellite office was relocated to the County Fair and Expo Center
in June. The space works well for the inspection staff and for having office hours
one day per week, and has not been a significant hardship for customers.
Calendar Year 2010
18
4.77
4.55
4.83 4.83 4.50 5.00 4.83 4.76
4. CDD staff participated on the statewide Permit System Business Practice
Committee with ongoing attendance at the quarterly focus group meetings. The
committee is focusing on helping the Building Codes Division design a permit
system that will be available to all jurisdictions statewide at no cost. The
software vendor visited CDD in order to give staff a preview of all of the various
modules available through Accela, the new statewide permitting software. With
our current legacy system having a limited life span left, this is an important first
step in researching available options. We will continue to take an active role in
the process and then monitor the implementation of the new statewide system
next year. The first installation has been completed for the City of Springfield.
Staff will arrange a site visit in 2011 to view the completed installation. The next
phase of the project will be the installation of a common template for 14
jurisdictions around the state. These jurisdictions typically have no existing
software or data that needs to be migrated and were all able to agree on a
common template. Lane County is also currently working with the Accela and
State teams on their configuration and migration of data.
5. As part of the future migration to a new permitting software system, staff has
begun a database clean-up project. This project identifies permits, scanned
documents, land use applications and code enforcement cases on deleted or
changed tax account numbers and migrates them to the new tax account
number. This process will help streamline the eventual data conversion process
that will be necessary to migrate to new software, in addition to keeping our
records current and readily available to both staff and the public.
6. Continued to manage our strategic plan for maintaining documents and records
to comply with Oregon Administrative Rules related to document archiving.
Current documents are routinely scanned from in-house files. These documents
are transferred to the County Archive facility where they are maintained until the
designated destruction date, while all permanent documents continue to be
scanned and microfilmed.
7. We have started the process of including Historic Preservation documents in our
scanned image database, which will give the customers the ability to review
those documents without having to make a trip to the museum, in addition to
giving staff ready access to them. So far, over 850 documents have been
uploaded into our image database.
8. A web application was developed to allow customers to submit construction
plans electronically. Free software was installed for use by the plans examiners
in reviewing electronic plans. The initial tests of this product were very positive,
however due to the slowdown in permit applications and with the loss of our
webmaster position, the opportunity to complete testing of this product has been
delayed.
9. The Technology Team continued to assess the equipment used by staff including
computers, software, printers, scanners and audiovisual equipment to ensure
that operational needs were met. The team has developed an initial list of
projects that will enhance customer service, staff efficiency and internal and
external communications. Projects include making data available to inspectors
Community Development Department Page 4 of 23
Accomplishments 2010 May 16, 2011
while in the field, linkages to historical documents where identifying parcel
numbers have changed, new types of on-line permit applications, and review of
business processes and procedures. This list will be enhanced or modified to
address changing needs and goals of the department.
CODE ENFORCEMENT
The Code Enforcement (CE) program consists of two Code Enforcement Technicians
(1.5 FTE in FY 2010), supported by a Law Enforcement Technician from the Sheriff’s
Department, management and the operating divisions. Code Enforcement is
responsible for investigating code violation complaints with the overriding goal of
achieving voluntary compliance. If necessary, Code Enforcement may issue citations for
prosecution in circuit court.
2010 Code Enforcement Activity Report
CASE TYPE
NUMBER
OPENED
NUMBER
CLOSED
AVERAGE DAY
TURNAROUND*
Building 76 77 89
Environmental Health 34 47 85
River 2 3 20
Planning 62 60 91
Lighting 4 6 54
Solid Waste 46 38 131
Total 224 231 94
*Code Enforcement case opened and closed in 2010 calendar year
1. Maintained affiliation with Oregon Code Enforcement Association (OCEA),
networking and exchanging information to improve operational procedures and
practices.
2. Achieved an 89% voluntary compliance rate for cases resolved in Year 2010.
Maintained consistency in Code Enforcement case turnaround times despite
budgetary staffing reduction initiated in Year 2010.
3. Participated in an anticipated text amendment to address a Code Enforcement
procedural change required by SB 915 (Oregon, 2009 legislative session). SB
915 sets parameters for assessment of monetary penalties for building code
violations. Researched and surveyed State code enforcement jurisdictions.
Developed draft ordinance for local adoption.
4. Participated in first annual Deschutes County College series. Developed and
delivered the Community Development Department code enforcement segment
of the series.
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
In addition to supporting mapping and geographical analysis needs of each of the
operating divisions, the GIS Analyst/Programmer is responsible for the development and
maintenance of the County digital spatial database and for providing state-of-the-art
mapping and data services to local governments, citizens, and businesses. In addition,
Community Development Department Page 5 of 23
Accomplishments 2010 May 16, 2011
the GIS Analyst/Programmer assists with the maintenance and technical support of the
CDD website.
GIS PROJECTS
1. Continued to train employees and customers, both individually and in groups on
the expanded use of the Local Area Virtual Atlas (LAVA) and Community
Development’s On-line Mapping (CDMap) applications.
2. Provided exemplary customer service to both internal and external customers.
Internal customers received assistance and guidance with regard to in house
computers and peripherals. External customers received quality and
professional services for their GIS related requests.
3. Worked with the Long Range Planning Division to complete all mapping and
statistical analysis related to the 2010 Comprehensive Plan.
4. Assisted the Long Range Planning Division with the Destination Resort
Remapping Work Program. Worked with the Planning Division to revise
Deschutes County’s Destination Resort Overlay zone.
5. Provided technical support, statistical analysis and mapping support for South
Deschutes County Local Wetland Inventory. Worked with Oregon Department of
State Lands and ESA Adolfson, the wetland consultant, to identify and map
wetlands within the south Deschutes County region.
6. Continued to maintain the zoning layers, including updates and changes, for
each of the incorporated cities within Deschutes County.
7. Continued to work with the Senior Transportation Planner to update the
Transportation System Plan. Created maps and exhibits for Transportation
System Plan meetings, public hearings and final publication document.
8. Updated and maintained the GIS Metadata, a summary for all GIS data
maintained by CDD for the County GIS program.
9. Continued to help manage and coordinate CDD’s technology asset inventory.
10. Completed the creation of digital and geographic databases of all valid
Conservation Agreements/Easements required by the County Planning Division.
11. Continued to provide GIS support of the South County High Groundwater Work
Program. Compiled data, reports, maps, and technical analysis for Environmental
Soils and the Department of Environmental Quality in support of achieving a
sustainable solution to the public health hazard in both Deschutes and Klamath
Counties.
12. Continued to help support the Deschutes Greenprint Technical Advisory Team.
Provided GIS data and expertise in support of the Greenprint’s goal of creating a
regional vision to maintain and improve the quality of life and economic vitality of
the region.
Community Development Department Page 6 of 23
Accomplishments 2010 May 16, 2011
BUILDING SAFETY
The Building Official, David Pedersen, 7 Building Safety Inspectors, and support staff
provide construction plan review, consultation and inspection to assure compliance with
national and State Building Specialty Codes. Deschutes County's Building Safety
Division interprets and enforces the state mandated Building Codes for the people of the
community through a process of education and a clear and fair application of the
Specialty Codes. The Division provides services to the City of Redmond through a
contract and provides various services to Lake, Jefferson, Crook and Harney Counties,
the City of Bend and the State of Oregon Building Codes Division on an “as needed"
basis.
1. The goal to reorganize the Plan Review procedure has been successful. The use
of field staff on an as-needed basis to perform residential reviews has been
accomplished without forfeiting efficiency in either the review process or the
inspection activity. Multiple field staff are now well versed in the administrative
procedures required to accomplish Plan Review.
2. Field inspection response time of 24 hours has been maintained.
3. Monthly meetings with the Central Oregon Builders Association have continued
and participation in other events with them has worked to maintain an effective
and open process.
4. A review of the process for granting agricultural exemptions to structural permits
has developed a more concise method of permitting that has reduced the
number of structures that would eventually be entered into the Code
Enforcement process.
5. Steps have been implemented to assure smooth application processing for new
commercial buildings that include enhanced use of electronic plan submittals and
a process for accepting sealed documents electronically.
6. Each permit extension request is reviewed for the purpose of determining the
most efficient means of maintaining the permit status or moving to a level where
actual inspections can be performed to legally close and archive old permits.
7. The Building Safety web site is being monitored on a regular basis and
substantial changes and improvements have been put forward that help that
page offer up-to-date information.
8. The Building Division is actively and productively using existing IGA’s
(Intergovernmental Agreements) to provide timely customer service while
pursuing additional agreements.
9. The Building Safety Division has successfully organized and produced critical
State mandated training events for all of the Division personnel from jurisdictions
throughout the State. This was accomplished through the cooperation of the
Central Oregon Chapter of the International Code Conference.
Community Development Department Page 7 of 23
Accomplishments 2010 May 16, 2011
Successful attendance at these events is mandatory to maintain all Inspector
certifications active.
10. Enhanced participation in the land use process by Division staff has developed
freer and more consistent lines of communication.
11. Satellite office personnel continue to maintain a presence in those communities
and offer a good alternative to customers for travelling to Bend.
12. A system of information and notification has been implemented to provide energy
efficiency tools to customers. This program is funded by a grant from the U.S.
Department of Energy.
Community Development Department Page 8 of 23
Accomplishments 2010 May 16, 2011
ENVIRONMENTAL SOILS
Provide and promote protection of Public Health and the Environment through
education, consultation, and regulation.
The Environmental Soils Division (ES) provides site evaluation, permitting, plan review,
consultation and inspection of on-site wastewater treatment and soil dispersal systems.
ES also inspects sewage pumper trucks, reports on condition of existing wastewater
systems, maintains an Operation and Maintenance tracking system, provides the public
with information on wastewater treatment systems and regulations and investigates
sewage hazards. In addition, ES is engaged with the Department of Environmental
Quality (DEQ) in the proactive pursuit of protection of the groundwater in southern
Deschutes County. With the Environmental Health Division moving to the Health
Department and the retirement of the former Environmental Health Director,
Environmental Soils staff decreased to one permanent staff, Environmental Health
Specialist (EHS), with assistance from one on-call EHS position.
ADMINISTRATION
1. Reorganized work load with changes in staffing and program demands.
2. Coordinated with the Environmental Health Division in the County Health
Department on a variety of public health issues associated with on-site
wastewater treatment systems and water quality.
3. Continued to assist the Department of Environmental Quality (DEQ) in protection
of groundwater quality in southern Deschutes County.
4. An information manual for Alternative Treatment Technology (ATT) systems was
developed for permit technicians and front counter staff interactions with the
public. Information was also made available to the public in handouts, contacts,
vendors and product information.
5. An installer newsletter and program update was published and mailed.
6. In order to make space available for a lessee, consolidated Environmental Soils
office space and library to a smaller area within the CDD building.
ON-SITE WASTEWATER TREATMENT
1. Assessed 80 sites for feasibility for on-site wastewater treatment and dispersal
systems, up 3.9% from 2009.
2. Issued 674 permits and authorizations for new and existing on-site treatment and
dispersal systems, down 8.6% from 2009.
3. Performed over 700 site visits and inspections to ensure proper siting, condition,
installation or abandonment of on-site wastewater treatment and dispersal
systems.
Community Development Department Page 9 of 23
Accomplishments 2010 May 16, 2011
4. Obtained approximately 90% compliance with the ongoing billing and reporting
for the DEQ required operation and maintenance program for ATT systems.
Current economic conditions have exposed unforeseen difficulties with this
program because of foreclosures and abandoned properties.
5. Replaced at least 68 old leaky steel septic tanks within the groundwater
protection area in South County.
GROUNDWATER PROTECTION PROGRAM FOR SOUTH DESCHUTES COUNTY
1. Attended DEQ’s S. Deschutes/N. Klamath Groundwater Protection Project
steering committee meetings.
2. Assisted DEQ staff with materials for the steering committee including maps
(GIS) and reports.
3. Upgraded 11 conventional septic systems with Nitrogen Reducing Systems.
4. Permitted and inspected 6 new Nitrogen Reducing ATT systems, bringing the
total to 96 homes reducing nitrogen loading from their wastewater to standards
necessary to ensure safe drinking water in South County.
Financial Assistance Programs:
1. Deschutes County/NeighborImpact Loan Partnership Program: NeighborImpact
provided two deferred payment loans to assist property owners that upgraded
their conventional on-site wastewater systems to a nitrogen reducing system.
This program is a loan program for south county residents classified as high risk
due to high loan to value ratios or because of late mortgage payments and
represents, in many cases, the only means of financial assistance available to
these residents.
2. Nitrogen-Reducing System Rebate Program: Provided 33 property owners in
south Deschutes County with rebates of $3750 for upgrading conventional on-
site systems to nitrogen reducing pollution reduction systems. This program
represents an interim replacement for PRC payments from New Neighborhood
developers, who have generally suspended development due to market
conditions.
OTHER PROGRAMS
1. Participated in the City of Bend’s Stormwater Quality Advisory Group.
2. Participated in the pending abandonment or abandonment and replacement of at
least six (6) unregistered sewage drillholes within the City of Bend and other
areas of Deschutes County. Coordinated registering and abandonment with
DEQ’s Underground Injection Control program.
Community Development Department Page 10 of 23
Accomplishments 2010 May 16, 2011
.PLANNING
PROVIDING COURTEOUS, TIMELY, AND PROFESSIONAL LAND USE PLANNING SERVICES
THROUGH INNOVATIVE, COST-EFFECTIVE, AND COMMUNITY-BASED SOLUTIONS.
The Planning Division consists of 10 employees, including an Administrative Secretary
under the supervision of the Planning Director, Nick Lelack. Current Planning includes a
Principal Planner, 3 Senior Planners, and an Associate Planner. Current Planning
handles individual land use applications, zoning review, sign-off for building and septic
permits and information to the public on all land use related issues. It is also responsible
for all addressing and road naming in the rural County. Long Range Planning includes a
Principal Planner and 2 Senior Planners. Long Range Planning conducts public
involvement to consider land use policy, updates the County Comprehensive Plan and
zoning regulations and coordinates with the cities and agencies on planning projects.
CURRENT PLANNING
1. Current Planning received 466 land use applications in the year 2010. This
compares with 685 applications for the year 2009, a 32% decrease, and 832 in
2008.
2. There were 7 appeals filed in the year 2010. This compares with 10 appeals in
the year 2009, a 30% decrease, and 22 appeals in 2008.
3. There were 15 applications reviewed by the County hearings officers in the year
2010. This compares with 41 in 2009 and 55 in 2008. Three decisions were
appealed to the Board of County Commissioners in 2010. This compares with 7
appeals in 2009, a 57% decrease, and 18 appeals in 2008.
4. There were 4 appeals to the Land Use Board of Appeals (LUBA) in 2010. This
compares with 4 appeals to LUBA in 2009 and 11 appeals in 2008.
5. Current Planners met with 1,719 customers in 2010. This compares with 2,118
customers in 2009, a 19% decrease, and 3,026 customers in 2008.
6. Received and processed all land use applications for the City of La Pine in
accordance with the Intergovernmental Agreement.
Community Development Department Page 11 of 23
Accomplishments 2010 May 16, 2011
LONG RANGE PLANNING
PLANNING COMMISSION AND CITIZEN INVOLVEMENT
PLANNING COMMISSION:
1. Reviewed and made recommendations on the 2010-2011 Community
Development Work Plan.
2. Planning Commission recommendations were made to the Board of County
Commissioners on the following text and plan amendments and other items:
Adding 19th Street, a Future Rural County Arterial, between Redmond and
Deschutes Junction to TSP (subsequently LUBA remanded County’s
approval)
Bicycle Parking Standards
City of La Pine Urban Growth Boundary
Comprehensive Plan Update (pending)
Deschutes County Board of Commissioner Member Signature on all Plats
Deschutes Junction Transportation and Land Use Policies (pending)
Destination Resort Map Amendment (pending)
Destination Resort Remapping Criteria and Procedures
Distinguishing Performance Standards between County Roads and State
Highways
Exclusive Farm Use Amendments to be Consistent with State Law
Historical Preservation and Historical Landmarks Commission, Revising
Existing Restrictions
Mass Gathering Permit (Jeld Wen Tradition)
Minor Variance Criteria to Recognize Longstanding Occupation of Properties
not Located in Farm or Forest Zones
Wireless Telecommunication Facilities
Off-street Parking and Loading, Definitions, and Approval Criteria
Small Wind Energy System Regulations
Structural Height Exceptions for Utility Facilities in the La Pine Industrial
District
Terrebonne Community Plan
Tumalo Community Plan
3. Prepared a Community Involvement Report for 2009 for the State Citizen
Involvement Advisory Committee.
4. Participated in two joint work sessions (March and August) with the Board of
County Commissioners (Board) to discuss the Comprehensive Plan update and
other land use issues.
STAFF:
1. Coordinated with the Board of County Commissioners to fill Planning
Commissioner vacancies. A recruitment was held early in the year to replace a
Commissioner who resigned. Mid-year, the Board reappointed two
Commissioners. One Commissioner had completed their maximum time on the
Community Development Department Page 12 of 23
Accomplishments 2010 May 16, 2011
Commission, so was only reappointed for two months to allow him to continue to
work on the Comprehensive Plan project. After he completed the additional two
months, a new Commissioner was recruited and appointed.
2. Assured meeting materials are available for easy access by the public on the
CDD website.
3. Maintained a web page for pending code amendments for easy access by the
public.
4. Monitored and reported on the progress of legislative concepts including
destination resorts and commercial uses on agricultural lands.
5. Prepared press releases, notices, and website updates on controversial topics of
discussion to alert the public.
COORDINATION WITH OTHER JURISDICTIONS AND AGENCIES
BEND COORDINATION
1. URBAN GROWTH BOUNDARY (UGB) EXPANSION:
Monitored Oregon Department of Land Conservation and Development (DLCD)
and Land Conservation and Development Commission (LCDC) correspondences
to the City of Bend with regular updates to the Board on:
DLCD Director’s report (Order No. 001775), January 8, 2010
DLCD/City County meeting, January 22, 2010
City of Bend Appeal to LCDC, January 29, 2010
LCDC Draft Remand Order, September 20, 2010
LCDC Final Order, November 2, 2010
Attended four interagency coordination meetings with City staff.
2. AIRPORT MASTER PLAN:
Staff participated on a Technical Advisory Committee for the Bend Airport
Master Plan update. Attend all meetings as scheduled.
REDMOND COORDINATION
Attended regular meetings with the City of Redmond, Department of State
Lands (DSL), and Oregon Military Department.
Attended quarterly meetings with Redmond City Council and the Board to
answer questions about destination resorts and other relevant land use
issues.
Community Development Department Page 13 of 23
Accomplishments 2010 May 16, 2011
SISTERS COORDINATION
Attended quarterly meeting with Sisters City Council and the Board to answer
questions about destination resorts, historical preservation and other land use
issues.
LA PINE COORDINATION
Collaborated with the City of La Pine to adopt an Urban Growth Boundary.
Reviewed application from Biogreen for text amendment to provide for taller
structures associated with utility facilities in the Industrial District.
Reviewed application from Biogreen to site their biomass plant in La Pine.
Reviewed facility management plan for U.S. 97 in downtown La Pine.
GRANTS
1. DESCHUTES RIVER MITIGATION AND ENHANCEMENT GRANT:
Executing a $88,300 grant for a South County Local Wetland
Inventory.
2. OREGON WATERSHED ENHANCEMENT BOARD (OWEB) TECHNICAL
ASSISTANCE GRANT:
Executing a $35,440 technical assistance grant to fund a South
County Local Wetlands Inventory.
3. OREGON DEPARTMENT OF TRANSPORTATION (ODOT):
TRANSPORTATION GROWTH MANAGEMENT GRANT:
Executing a $100,000 grant to update the Deschutes County Transportation
System Plan.
4. OREGON DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT (DLCD)
TECHNICAL ASSISTANCE GRANT:
Executing a $50,000 grant to conduct a tri-county economic opportunities
analysis.
5. CERTIFIED LOCAL GOVERNMENT GRANT:
Completed a $3,000 grant to update Deschutes County Historical
Preservation and Historical Landmarks Commission code.
Community Development Department Page 14 of 23
Accomplishments 2010 May 16, 2011
PROJECTS
COMPREHENSIVE PLAN UPDATE
1. In January, staff created a matrix of the goals, policies and actions for the
Planning Commission so they could evaluate each Plan recommendation.
2. Planning Commission, acting as a Steering Committee for the Comprehensive
Plan Update, held fifteen work sessions from January to October.
3. A Board work session held in February, provided information on the status of the
update, recapping fall and winter work sessions.
4. A Board work session held in May, provided information on the status of the
update, including a fall public hearing schedule.
5. A Board work session held in August, provided information on the timeline for
initiating the first evidentiary hearing in November.
6. Planning Commission conducted the first evidentiary hearing in November to
take public testimony at the Deschutes Services Center. The Planning
Commission, in early December, traveled to Sisters and La Pine to receive
additional testimony before closing the record on December 16 to begin
deliberations.
DESTINATION RESORT REMAPPING PROJECT
MAP AMENDMENT ELGIBILITY CRITERIA AND PROCEDURES:
1. Conducted a Board work session in early January to prepare them for upcoming
public hearing.
2. Held on the same day, a morning and evening public hearing in late January with
the Board.
3. Planning Commission held three work sessions, one in late January and two in
February to provide additional testimony during the Board’s hearing process.
4. Board conducted four additional hearings, one in March, two in April and one in
June.
5. Board adopted destination resort map amendment eligibility criteria and
procedures by emergency in July.
6. Coordinated with legal counsel and prepared Land Use Board of Appeal record
in September.
Community Development Department Page 15 of 23
Accomplishments 2010 May 16, 2011
FORMAL MAP AMENDMENT:
7. Received three destination resort map amendment applications in September.
8. Initiated “grandfather clause” insert to Deschutes County property owners whose
properties are no longer eligible to be on the destination resort map as part of the
fall tax bill.
9. Planning Commission conducted public hearing in November. Recommendation
to the Board is pending.
COMMUNITY PLANS
TERREBONNE COMMUNITY PLAN:
1. Planning Commission held public hearings in April and May.
2. Planning Commission made a recommendation in June.
3. Board held a public hearing in July.
4. Board adopted a Terrebonne Community Plan in August.
TUMALO COMMUNITY PLAN:
5. Planning Commission held public hearings in August and October.
6. Planning Commission made a recommendation in October.
7. Board held a public hearing in November.
8. Board adopted a Terrebonne Community Plan in November.
DESCHUTES JUNCTION PLAN:
9. Planning Commission held public hearings on transportation and land use
policies (TA-10-6) in August and October; Board held work session in
September.
10. Staff initiated DR-10-3 in December, a declaratory ruling on the
permanent residential status of the now-pink building on the NW corner of
Deschutes Junction.
SOUTH COUNTY LOCAL WETLAND INVENTORY
1. Hired ESA Adolfson, a wetland consulting firm in January to conduct the
Local Wetland Inventory (LWI) for a 18,937 acre study area. The study
are is the largest LWI ever performed in Oregon.
Community Development Department Page 16 of 23
Accomplishments 2010 May 16, 2011
2. Mailed meeting notices to 4,652 property owners in the LWI study area in
February, one month before a public workshop. Notice included a
prepaid access permission postcard to allow the consultant to enter
private property to assess wetland location and characteristics.
3. Conducted a public workshop in March explaining the purpose of the LWI
and to answer questions.
4. Received 1,258 access consent forms out of 4,652, for a permission rate
of 28%. This is the highest rate of return of any LWI conducted in
Oregon.
5. Consultant performed field work from April to July and then prepared a
draft LWI.
6. Property owners identified on the draft LWI as having a mapped wetland
received a notice one month prior to a public workshop, announcing the
draft and opportunities to engage the consultant, Deschutes County, and
the Oregon Department of State Lands (DSL).
7. Deschutes County released the draft LWI and made it available on the
Community Development Department website in late October.
8. Conducted a public workshop in mid November, explaining the draft LWI
and enabling residents and stakeholders to engage Deschutes County,
DSL, and the wetland consultant with questions.
9. Public comment period closed at the end of December.
10. Final, peer reviewed LWI is pending.
REGIONAL OPPORTUNITY ANALYSIS
1. Coordinated with regional advisory committee and consultants to prepare
DRAFT Regional Economic Opportunity Analysis.
2. Additional grant funding received from DLCD to proceed with a second
phase of this project to develop a regional opportunity analysis
implementation program.
TRANSPORTATION PLANNING
1. TRANSPORTATION SYSTEM PLAN UPDATE:
Coordinated with website coordinator on maintaining the CDD
Website related to long range planning and transportation planning
issues.
Continued management of $100,000 grant from ODOT/DLCD to
update Transportation System Plan (TSP).
Community Development Department Page 17 of 23
Accomplishments 2010 May 16, 2011
Updated Tech Memo #3 showing the results for the 2030 future traffic
conditions by ranking roadway network intersections and segments by
low, medium and high.
Completed Tech Memo #4, analyzing proposed mitigations for road
segments and intersections identified as deficient in 2030 by Tech
Memo #3.
Held stakeholders, Technical Advisory Committee, and Steering
Committee meetings for Deschutes County TSP.
Conducted workshops with the Planning Commission and Board of
County Commissioners on TSP update.
Prepared burden of proof, staff report, and functioned as applicant for
Road Department to amend TSP map to include 19th Street between
Redmond and Deschutes Junction, which LUBA later remanded
County’s approval.
2. COUNTY ROAD AND STATE HIGHWAY PERFORMANCE
STANDARDS:
Initiated a text amendment that was ultimately adopted in August, to
revise Deschutes County Code 17.16.115 to distinguish performance
standards between county roads and state highways.
3. OREGON DEPARTMENT OF TRANSPORTATION COORDINATION:
Submitted an Oregon Department of Transportation (ODOT)
transportation and enhancement grant for a 10’ wide path underneath
U.S. 20 Bridge at Tumalo in November.
Participated in ODOT-funded refinement planning projects for
Highway 97 and Highway 20, and O’Neil Junction. These projects
may include planning for the Quarry Road interchanges and the
Wickiup Junction interchange or bypass and an overpass at O’Neil
Highway and U.S. 97.
4. CURRENT PLANNING AND DEVELOPMENT REVIEW:
Support current planning by determining whether traffic studies are
needed, reviewing traffic studies for methodologies and conclusion,
determining if mitigation is acceptable to the County.
Calculate transportation system development charges (SDC’s) for
land use applications, which can often require professional judgment
for land uses not found in the Institute of Traffic Engineer’s (ITE) trip
generation volumes.
Community Development Department Page 18 of 23
Accomplishments 2010 May 16, 2011
5. OTHER TRANSPORTATION PROJECTS:
Coordinated with County Health Department staff, at their request, to
incorporate in the Tumalo Community Plan a Health Impact
Assessment.
Coordinated with local, state and federal agencies through the
Deschutes County Bicycle and Pedestrian Advisory Committee to
develop a regional trail plan. Upon completion of a trail plan, amend
the Transportation System Plan (TSP) to include the routes. Also
worked with the Bicycle and Pedestrian Advisory Committee to
develop an online trail guide.
Served on a Technical Advisory Committee for the Central Oregon
Intergovernmental Council regarding development of mass transit for
the tri-county area.
Served on a Technical Advisory Committee for the Bend Metropolitan
Organization (BMPO) and as designated alternate for Commissioner
Luke on BMPO Policy Board.
Coordinated road issues with Bureau of Land Management (BLM) and
the United States Forest Service (USFS) for urban interface plans.
Assist the City of Bend with Safe Routes to School (SR2S) efforts in
the Bend-La Pine School District, and County schools.
Critiqued proposed scenario planning and its associated financial
assumptions for mitigating greenhouse gases as required by Senate
Bill 1059.
OTHER
1. HISTORICAL LANDMARKS COMMISSION:
Updated County code to create consistent historic preservation
ordinances in a user-friendly format.
Coordinated with the State Historic Preservation Office.
Conducted work sessions with the Historic Landmarks Commission in
May and June.
Planning Commission held two public hearings in July.
Historical Landmarks Commission held public hearing in July.
Planning Commission and Historical Landmark Commission make
recommendations in July.
Board holds public hearing in August.
Community Development Department Page 19 of 23
Accomplishments 2010 May 16, 2011
Board adopts amendments in August
2. SMALL WIND ENERGY SYSTEMS:
Planning Commission held public hearings in August and October.
A recommendation from the Planning Commission is pending.
3. DESTINATION RESORT TRACKING:
Continued tracking of destination resorts to ensure they are meeting the
required housing ratio.
4. DESCHUTES STEELHEAD REINTRODUCTION MEETINGS:
Provided maps of critical habitat units and information about steelhead
designation to County administration as it pertains to Deschutes County.
5. 2010 HOUSING UNIT AND POPULATION QUESTIONNAIRE:
Coordinated with Assessor and County Administrative offices.
Questionnaire submitted to Portland State University in August, 2010.
Preliminary forecast announced in November, 2010.
Final forecast certified in December, 2010.
6. TRUST FOR PUBLIC LANDS:
Attended technical advisory committee meetings on the Greenprint
project.
7. STATE DESTINATION RESORT WORKING GROUP:
Participated as a working group member to review existing resort siting
criteria and processes and to discuss changes to the law that assure that
destination resorts serve an economic development purpose; and that the
resort siting process adequately addresses the impacts of resorts,
including impacts on transportation, workforce housing, environmental
and natural resources, and fire protection efforts.
8. BEND AIRPORT MASTER PLAN:
Participated on a Technical Advisory Committee to discuss elements of
the airport master plan timelines, roles and responsibilities.
9. WETLAND GRANTS:
Submitted an Oregon Department of Environmental Quality 319 grant to
fund a Tumalo Area Local Wetland Inventory in December.
Community Development Department Page 20 of 23
Accomplishments 2010 May 16, 2011
CODE AMENDMENTS
STAFF INITIATED:
1. Off-street Parking and Loading Requirements
2. Bicycle Parking Standards
3. Comprehensive Plan Update (pending)
4. Deschutes County Board of Commissioner Member Signature on All Plats
5. Deschutes Junction Transportation and Land Use Policies (pending)
6. Destination Resort Remapping Criteria and Procedures
7. Destination Resort Map Amendment (pending)
8. Distinguishing Performance Standards between County Roads and State
Highways
9. Historical Preservation and Historical Landmarks Commission, Revising
Existing Restrictions
10. EFU zone to adopt new sunset date for guest ranches
11. Exclusive Farm Use Amendments to be Consistent with State Law
12. Minor Variance Criteria to Recognize Longstanding Occupation of
Properties not Located in Farm or Forest Zones.
13. Traffic operational standards in subdivision/partition ordinance
14. Add 19th Street into the Transportation System Plan
LUBA remanded the decision in December
15. Terrebonne Community Plan
16. Tumalo Community Plan
17. La Pine Urban Growth Boundary
18. Approval Criteria for Small Wind Energy Systems (pending)
19. South County Lot Line
20. Wireless Telecommunication Facilities
21. Zone Change for Deschutes National Forest Office Site (pending)
Community Development Department Page 21 of 23
Accomplishments 2010 May 16, 2011
APPLICANT INITIATED:
1. Height limitations for Utility Facilities in La Pine Industrial District.
COMMITTEE ASSIGNMENTS
1. TRANSPORTATION RELATED COMMITTEES:
Bend Metropolitan Planning Organization Technical Advisory Committee
South Redmond Area Collaborative Planning Group to address transportation
issues, including 19th Street and Pronghorn secondary access
Central Oregon Area Commission on Transportation (COACT) Technical
Advisory Committee
Highway 97/20 Project Technical Advisory Committee
La Pine Comprehensive Plan Technical Advisory Committee
Bend Airport Master Plan Update Technical Advisory Committee
Wickiup Junction/97 Technical Advisory Committee
South Redmond Collaborative Group
US 20 in Tumalo Project Technical Advisory Committee
Central Oregon Rail Plan study group
Commute Options Working Group
Deschutes County Bicycle and Pedestrian Advisory Committee
2. PROJECT WILDFIRE
Participated in Monthly Meetings as a Board appointed member
Participated in a sub-group to draft 2011 scope of work and strategic update
Participated in a sub-group responsible for the maintenance, evaluation, and
update of the Deschutes County Natural Hazards Mitigation Plan
3. DESCHUTES RIVER MITIGATION AND ENHANCEMENT COMMITTEE
Attended monthly meetings as Secretary
Draft monthly minutes
Coordinate with the Board to fill vacancies
4. SUSTANIABILITY COMMITTEE
Attended two meetings in August with County administrative
staff to discuss different approaches for initiating sustainability
initiatives for Deschutes County
5. ASSOCIATION OF OREGON PLANNING DIRECTORS
Participated in selected meetings
Prepared a presentation and led a discussion on Skyline Forest and
destination resorts
Community Development Department Page 22 of 23
Accomplishments 2010 May 16, 2011
6. STATE DESTINATION RESORT WORKING GROUP
Participated in October, November and December, as a working group
member to review existing resort siting criteria and processes and to discuss
changes to the law
7. ASSOCIATION OF COUNTIES FARMLAND ACTIVITIES TASK FORCE
Served on technical committee to prepare Association of Counties Farmland
Activities Task Force
8. CLIMATE CHANGE
Participated on Climate-wise Advisory Committee
Participated on State’s SB 1059 Greenhouse Gas Reduction Technical
Advisory Committee
Community Development Department Page 23 of 23
Accomplishments 2010 May 16, 2011